International
Rescue Committee (IRC)
Field Manager -
Lodwar
Sector: Program Management
Location: Kenya
Employee
Type: Regular
Employee
Category: Full Time
Background: The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives.
At work
today in over 40 countries and 22 U.S. cities, we restore safety, dignity and
hope to millions who are uprooted and struggling to endure. The IRC leads the
way from harm to home.
The IRC has
been operational in Kenya since 1992, when it began delivering health services
in Kakuma refugee camp.
The IRC’s
programs targeting communities in Turkana County are based out of the Lodwar
office and primarily address HIV/AIDS, reproductive health, prevention of and
response to GBV through the Lodwar County and Referral Hospital, communicable
disease prevention and strengthening governance systems.
The IRC’s
programs in Turkana are recognized for their capacity-building and support of
county-run clinics and health facilities, including the Lodwar County and
Referral Hospital.
Summary of Responsibilities: The Field Manager shall be responsible for supporting, coordinating and supervising the implementation of the IRC programs in Lodwar, Turkana County with specific focus in ensuring effective functionality of all the support functions of the program.
Summary of Responsibilities: The Field Manager shall be responsible for supporting, coordinating and supervising the implementation of the IRC programs in Lodwar, Turkana County with specific focus in ensuring effective functionality of all the support functions of the program.
Additionally,
the FM will support adherence to the Mission Strategic Objectives in the Kenya
Program within program development in Lodwar.
The FM will
be responsible for grant management and reporting. The FM will be responsible
for direct supervision and monitoring of Human Resources, Administration,
Logistics, Finance and all Program functions of the program to ensure strict
compliance to all IRC procedures/policies.
The FM will
oversee day to day management of Staff Safety and security during all phases of
field operations.
The FM will
be responsible for assessing program support and program support staff quality,
effectiveness and providing guidance and support to staff.
The FM will
from time to time represent the IRC Turkana program in various
coordination forums.
The FM
reports to the Deputy Director Operations and will be responsible for the
following.
Major Responsibilities
Leadership:
Major Responsibilities
Leadership:
Provides
assistance to the Program Managers in Lodwar and the Senior Management Team
based in Nairobi as required or as requested.
The Program
Managers report functionally to their respectiveTechnical Coordinators and
administratively to the FM.
Program Management:
Provide support and leadership in grant management, budget monitoring, new program development, monitoring and evaluation including strategic planning.
Program Management:
Provide support and leadership in grant management, budget monitoring, new program development, monitoring and evaluation including strategic planning.
More
specifically;
- Ensure
quality and timely implementation of grants by staff with specific focus
to the program support sections of each respective grant;
- Support
field teams in the Review of Monthly Budget vs. Actual reports with
program staff, make recommendations on the basis of these and ensure that
appropriate action is taken in a timely fashion.
- Identify
new program possibilities in collaboration with field- and Nairobi-based
program staff, specifically the Deputy Director Programs and the Technical
Coordinators;
- Based
on identified needs, make recommendations to Nairobi for development of
new…?
- Ensure
appropriate M&E activities are carried out regularly by program staff
in all sectors (data collection & analysis, monitoring of project
progress against established work plans, monitoring of established
indicators and utilization of results to inform program (re-)design);
- Support
the integration of program activities to create coherent, quality and
complimentary programming; Specific focus to ensure strong integration of
program support functions with direct program related activities
Compliance:
- Ensures
policies and procedures are in compliance with applicable IRC, funding
source and government policies, procedures and requirements.
- Ensures
Lodwar Programme
- Promptly
informsthe Deputy Director of Operations (DDO) on any areas of concern or
potential or suspected violations.
- Field
Operations Manager effectively communicates all relevant compliance issues
during program design / development and Grant Opening & Closing
Meetings, or as encountered.
Security:
- With
support from the Security Manager, monitor the security situation and
development in IRC operational areaswith implications for staff safety and
for program implementation;
- Maintain
Health and Safety standards by carrying out regular inspection of the
office updating warning notices and up-dating first aid kits with the
support of the Security Manager
Human Resources / Administration:
- Directly
manages, supervises and mentors the Finance and Supply Chain staff of the
Lodwar Programme.
- Ensure
that all performance evaluations for all staff are conducted on time, and
review all evaluations to ensure quality and consistency;
- Support
in identifying training needs for Lodwar Programme staff and make
appropriate recommendations to the DDP, DDO and the CD;
- Ensure
that administrative matters of the field office are carried out in
accordance with IRC HR and administration policies;
- Ensure
that all IRC staff at the Field level comply with the IRC Code of
Conduct/IRC WAY and other relevant policies pertaining to staff conduct.
Supply Chain:
- In
collaboration with NBI HQ, oversee the carrying out of supply chain
operations by Lodwar SC staff, including procurement (both local and
through Nairobi HQ Office), stock management, asset management, vehicle
operations, equipment maintenance and repair (including communications and
computer equipment);
- Coordinates
all transport and travel arrangements for the Lodwar Programme in
collaboration with NBI HQ Supply Chain team.
- Ensure
compliance with IRC and donor Supply Chain policies at all times.
- Support
and ensure accurate staff movement planning at all times
Finance:
- Oversee
the financial management of field office operations by the Lodwar
Programme staff, including cash management, issuing and tracking advances,
ensuring complete and correct use of all finance forms; timely notice to
Nairobi of cash transfer/petty cash needs;
- Ensure
compliance with IRC and donor finance policies at all times;
Representation / Communications:
- Represent
IRC in external engagements with GoK, UN-Agencies, IRC Partners, other
NGOs and key stakeholders;
- Coordinate
IRC program activities with relevant officials and other humanitarian
agencies;
- Assist
in the preparation of regular reports to keep partners and stakeholders
informed of IRC’s activities;
- Performs
other administrative or office duties or projects as required or as
assigned.
Required Qualifications, Experience & Competencies:
- Bachelors
Degree in Business Administration or related field of study.
- 5
years experience in administration and management as an Office Manager or
similar position, three years of which must have been spent working with
an international NGO.
Skill and Abilities;
- Excellent
organizational and analytical skills;
- Ability
to write narrative and analytical spread sheet reports
- Proven
computer literacy in MS-Word, MS-Excel MS-Access or related programs
required
- Ability
to plan, prioritize, coordinate and perform multiple tasks simultaneously
- Ability
to work under pressure and to meet deadlines
- Spoken
and written fluency in English and Kiswahili desired
- Willingness
to put in extra hours in emergencies
- Willingness
to travel to the field
- Systems
oriented individual
- Good
team player
Kenyan nationals are encouraged to apply.
International
allowances are not available for this position.
Salary and
other benefits are compliant to the Kenyan NGO Sector.
How to Apply
How to Apply
CLICK HERE to apply online
IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer.
IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer.
IRC
considers all applicants on the basis of merit without regard to race, sex,
color, national origin, religion, sexual orientation, age, marital status,
veteran status or disability.
Disclaimer: Please take note that
International Rescue Committee (IRC) does not ask for any fees in connection
with its recruitment processes. In the event that you receive any request
for payment of any sort, please get in touch with us on Tel: +(254-020)
2727730, Email: IRCKenya@rescue.org or report to the nearest police.
