Position: Assistant Manager / Horticulturalist
Job Ref.: DF-267587
Location: Nairobi
Sector: Horticulture
/ Agribusiness
Role Scope
Role Scope
- Under the Supervision of the Manager/Director
the staff Member will carry out the following.
- Communicate with the Managing Director of the
Company on a daily basis.
- Report to the Managing Director of the Company
on a daily basis via SMS, e-mail and phone.
- Assist the Managing Director in all
administration and management responsibilities as he may direct.
- Ensure sure you are aware of all
recommendations and briefs from clients requests, DFL staff members,
horticulturists and supervisors for the purpose of liaising with
management for action.
- To report immediately to the Managing Director
any fraudulent activities which may affect the Company’s image.
- Report to the Managing Director any irregular
activities you come across or notice while on duty for action by the
respective person, supervisor or team leader.
Administration
- Develop, implement and maintain sound
management and administrative practices.
- Make sure you make all recommendations and
briefs from the client and forward the same to the Managing Director for
action.
- Ensure that your driving license and PSV
certificate are up to date/valid and in your possession always.
Meetings
- Represent the Managing Director in external
meetings as necessary.
- Coordinate and attend departmental/staff
meetings.
- Follow up on the implementation of plans.
- Ensure weekly supervisors/horticulturalist
meetings are convened in an efficient manner and work allocation and
performance is assessed.
Monitoring and Record-Keeping
- Ensuring administrative duties are performed
and record keeping for maintenance is kept up-to-date.
- Control/verify supplier’s invoices and payment
of the same.
- Maintain an up-to-date file register of all
Company fixed assets.
- Monitor, control petty cash book records on
weekly basis.
- Treasury management including monitoring cash
flow.
- Ensure that information for monthly reports
are produced.
- Follow up and ensure up-keep and proper
records are kept of the occurrence book and ensure up-keep of all
recording procedures.
- Ensure that all keys are kept and issuance and
receiving is recorded.
- Distribution of business cards has to be for
the sole purpose of improving business/customer relations for the Company
and records are kept for the purpose of follow up.
Financial Responsibilities
- Ensure monthly financial reports and other
management reports are prepared as required by the Company’s Management.
- Develop, implement and maintain sound
financial management, budgeting, control and reporting systems for
financial practices.
- Create a development plan/budget for
improvement.
- Ensure that receipts for purchases etc. are
promptly submitted to the office for accounting purposes.
- Ensure continuation and the following of the
procedures in place (e.g. using highlighter to mark late comers on attendance
sheet).
- Produce information for monthly reports.
Human Resources Management
- Assist in drafting of job descriptions for all
employees.
- Assist in preparation of employment contracts
and contractual documents.
- Monitor staff attendance, follow up on absenteeism
and ensure recording of the same.
- Participate in evaluation of personnel needs
and contribute towards the performance appraisal system and ensure that
the career system laid down is respected by all employees.
- Assist with conflict resolution.
- Participate in monthly staff appraisals and
submitting of the report to the Management for review.
- Check overtime according to work sheets, store
records, track records, etc.
- Coordinate and support the growth of gardening
skills particularly in university student internship programmes.
- Supervise supervisors and employees and
discourage lax behaviour, reprimand, take action as necessary and
recommend hard working staff.
- Always uphold cordial working relations with
other staff and as such ensure that no hostility exists among staff and
act as a moderator as necessary.
Transport
- Ensure that the transport plan works
efficiently and are prepared in advance.
- Supervise and ensure that all transport jobs
are done as per instructions.
- Make sure all the vehicles have all required
licenses, current insurance cover, trailer license and any government
license supposed to be on the vehicle.
- Ensure company vehicles are kept in clean and
good condition.
- Ensure recording of all trips at the beginning,
during and at the end of the trip in the mileage sheets provided to all
drivers and that on arrival personnel of the customer acknowledges time of
arrival and departure.
- Ensure that any devices fitted on the vehicles
are not tampered with e.g. speed governors, car tracking systems etc.
- Follow up and ensure up-keep and proper
records are kept of mileage sheets and to control the fuel oil usage per
kilometre.
- Supervise and ensure proper use and care of
company tools, equipment and machinery.
Stores and Supplies
- Overall management of the stores with
assistance from the Storekeeper.
- In conjunction with the Storekeeper ensure
that the Company shopping list is submitted on time for disbursement of
funds and also ensure valid receipts of the same are submitted for record
keeping.
- Ensure that sufficient stock level of all
materials, spare parts and consumables are maintained.
- Check and extract stock levels for purchasing
purposes.
- Coordinate procurement and purchase of
materials, tools, plants, etc. well in advance to avoid delay of jobs.
- Undertake import and export of items, produce
and products of and for the Company.
- Control the production, packaging and sale of
DFL and Nature Trail products.
- Liaise with Senior Workshop
Supervisor/Workshop Supervisor for machine spares and parts required for
purchases and forward the same to the management office (Finance and
Administration Managers) for action.
- Ensure stationery is used appropriately.
- Ensure food materials for the domestic birds
and wildlife is stocked at all times.
Nursery
- Coordinate and manage nursery planting plans.
- Follow up and ensure up-keep and proper
records are kept of nursery stock lists.
Tools and Equipment
- Assist in checking and evaluation of the
condition of company groundwork equipment in liaison with the Workshop
Supervisor and Assistant Administrative Manager/Accountant and Storekeeper
etc. and reporting on the same to the Management.
- The usage of electronic devices, printers,
computers, PDA’s etc. from DFL are for Company business only.
- (Printing of personal documents, lamination,
internet use requires permission from the Managing Director).
- Ensure that if a cell phone/smart phone is
issued by the Company to you, it is maintained in good condition and have
sufficient credit to ‘flash’ the Management when decisions are to be made
and/or seeking instructions.
- If you are not issued with a Company cell
phone, then you must make use of your personal cell phone.
Safety
- Ensure that the First Aid box is well stocked
and expired products are replaced.
- Ensure safety is observed in any working area
to avoid unnecessary injuries/mishaps.
- Enforce compliance of operations according to
Health, Safety and Environment regulations.
Training
- Develop and coordinate staff training sessions
on gardening, management and related disciplines.
- Ensure employees attend any training organised
by the Company and attend staff meetings.
- Attend any training organised by the Company.
How to Apply
If you meet the above criteria, send
your CV and a cover letter that clearly explains your suitability for the role;
with 3 referees to productionjobs254@gmail.com (Subject of the email should be
the title of the POSITION APPLIED FOR + JOB REF)
If you are not interested in this opportunity today, please refer any friend or colleague you know that might suit the required profile.
Applications NOT MEETING minimum requirements will not be considered.
If you are not interested in this opportunity today, please refer any friend or colleague you know that might suit the required profile.
Applications NOT MEETING minimum requirements will not be considered.
Only shortlisted candidates will be
contacted
NOTE: We do not charge any fees for receiving and reviewing applications or for interviews
NOTE: We do not charge any fees for receiving and reviewing applications or for interviews
