HR Assistant Job in Nairobi, Kenya - UN

United Nations Support Office for AMISOM (UNSOA)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity
 
Human Resources Assistant, Nairobi

Grade GL4
 
Vacancy Notice No: UNSOA/HR/001/2015

Temporary Job Opening (4 months) with possibility of extension
 
Deadline 19 June 2015
 
Within delegated authority, the Human Resources Assistant will be responsible for the following duties:
  • Initiate, review, process and advertise Vacancy Announcements (VA), oversee the maintenance of the Section’s VA files and keep tract of status of current VAs;
  • Assist in building job openings in Inspira, review Personnel History Profiles (PHPs) and initiate recruitment tracks in Nucleus; 
  • Evaluate, screen applications and short list candidates for competency-based interviews;
  • Participate in interview assessment panels for locally-recruited staff as HR ex-officio;
  • Recruit and onboard successful candidates; induct newly-recruited staff, brief them on conditions of service, ensuring personnel forms are completed accurately for status files;
  • Respond to enquiries and provide information and advice to staff regarding administrative procedures, processes and practices;
  • Ensure recommendations regarding changes in contractual status of staff comply with established policy and procedures;
  • Liaise with Hiring Managers and counterparts in the Regional Service Center Entebbe (RSCE);
  • Initiate, review and process recruitment of Consultants and Individual Contractors (ICs); check-in, on-board and monitor expirations of their contracts, process extensions and/or check-out forms;
  • Develop proficiency in relevant UN Human Resources information management systems such as INSPIRA, IMIS, FPMS, UMOJA and FSS;
  • Monitor and extend contracts for Consultants and ICs and process check-out documents;
  • Assist in research and drafting case reviews on rules, policy and procedures as well as routine correspondence;
  • Maintain and archive recruitment files;
  • Perform other office administration related duties as may be required.
Competencies: Professionalism, Planning and Organizing, Team work and Communication.
 
Qualifications:
 
Education: Secondary School certificate.
 
Required Experience:  

At least four (4) years of progressively responsible experience in Human Resources or related area. 

Experience with the United Nations, Non-Governmental Organizations or other International entities is required.

Languages: Good understanding of oral and written English.
 
Skills: Computer skills
 
Qualified candidates may submit their applications including their curriculum vitae or United Nations Personal History form (P.11) to the email address recruitment-unsoa@un.org on or before the deadline.
 
Please quote Vacancy Notice Number in the Subject of the e-mail.


Only Shortlisted candidates will be contacted.