Our Client, one of the leading
players in short term business in the East African region, seeks to fill the
position of Administration Officer with a suitably qualified
candidate.
The main responsibility will be to provide
effective, efficient and timely administrative and logistical support to
facilitate smooth operations across the business and enhance high quality
internal customer service.
We would like to discuss the offer with a really versatile individual who will
be responsible for among other responsibilities, the following:- Managing the company’s filing systems and
facilities including monitoring adherence to the set policies and
guidelines on filing, archiving and storage of records.
- Efficient management of the company’s mail
handling system.
- Ensuring that the contracted service providers
deliver quality service including adherence to service level agreements or
contracts.
- Negotiating for and maintaining valid
insurance cover for all Company assets, employee personal accident and
other Company liabilities.
- Ensuring the efficient management of company
mail service, reception services and telephone services.
- Liaising with the property managers and care
takers of building we occupy to ensure speedy repairs and maintenance of
equipment, installations and fixtures.
- Ensuring compliance with the Occupational
Safety and Health Act 2007 and the Energy Act 2012.
- Negotiating with landlords for cost effective
leases and service contracts; retain leases and service contracts in
secure storage.
- Ensuring timely payment of the company’s rents
and statutory fess, county and municipal council licenses.
- Maintaining comprehensive inventory of office
furniture and regularly carrying out audits to establish location and
condition of office furniture; advising on obsolete stock.
- Drawing up and monitoring annual budgets for
administration-related services and facilities.
Requirements
- University degree in any social science or
equivalent qualification.
- A minimum of 5 years’ experience in
administration, 2 of which must be at a senior position.
- Experience in the insurance industry is an
added advantage.
- Thorough knowledge and familiarity with the
Occupational Safety and Health Act 2007 and the Energy Act 2012.
- Have a demonstrable track record in leading
teams to achieve superior performance.
- Have ability to engender strong working
relationships with colleagues and stakeholders
- Meticulous and with an eye for detail; able to
work under pressure and good at multitasking.
- A go-getter, sensitive about delivering on
expectations.
- Self-driven and able to work with minimal
supervision.
- Be proactive, responsible and a hands on
person.
- A high sense of personal integrity and
principled.
- Must have the ability to maintain direct
reports’ work schedules including assignments, job rotations, training and
leave.
Kindly send your application letter
and CV to jobs@jantakenya.com clearly indicating “Administration Officer” on
the subject line by 2nd July, 2015.
Only shortlisted candidates shall be contacted
