Project Accountant Job in Kenya

Vacancy: Project Accountant
                  
Strengthening Rural Youth Development through Enterprise (STRYDE)
 
TechnoServe Background: TechnoServe works with enterprising people in the developing world to build competitive farms, businesses and industries. We are a non-profit organization that develops business solutions to poverty by linking people to information, capital and markets. 

Our work is rooted in the idea that given the opportunity, hardworking men and women in even the poorest places can generate income, jobs and wealth for their families and communities. 

With more than four decades of proven results, we believe in the power of private enterprise to transform lives.
 
Program Description: Through the four-year STRYDE program, TechnoServe has successfully worked with over 10,000 youth in Kenya, Rwanda and Uganda, enabling a more successful transition of rural women and men, aged 18 to 30, into economically independent adulthood.

The Program is now entering a second Phase, where it will work with an additional 48,015 youth, for the next three years. 

Position Description
 
Reporting to Country Finance Controller, the position will be responsible for:-
 
Financial Management and Analysis:
  • Provide basic financial management and analysis for the program and general program admin operations
  • Process all payments for the project including writing cheques and preparing Payment vouchers
  • Maintain general ledgers, cash books, debtor and creditor ledgers and fixed asset registers
  • Reconcile Bank Accounts, Travel advance accounts, Petty cash Accounts and other balance sheet items on a monthly basis to ensure correctness of balances
  • Ensure reliability and accuracy of data entered into financial management system
  • Manage travel advances and expense reimbursements for staff
  • Timely and accurate receiving and banking of cash and cheques
  • Coding of invoices, maintenance of records and reconciliation of statements for suppliers and debtors
  • Maintain financial documents filing system and accounting records
  • Preparation of statutory returns including WHT and PAYE returns
  • Ensure that all processes and procurements adhere to corporate policy, legal and contractual obligations, and corporate and donor standards
  • Maintain high levels of confidentiality in relation to sensitive and confidential commercial and business financial decisions and issues
  • Provide pro-active advice to ensure optimal financial systems and reporting and maintenance of TechnoServe’s accounting policies, financial procedures and guidelines
  • Reconcile field office due to/from account with headquarters due to/from account
  • Resolve any discrepancies and errors in a timely manner
  • Review time sheets to ensure accuracy
  • Any other duty as may be allocated by the Financial Controller
Reporting
  • Share spending analyses and trends with project team members to help synchronize program and financial decision-making processes
  • Support the Preparation of the quarterly donor reports ensuring all receipts and supporting documents are scanned and shared with the regional Finance
  • Discuss budget variances, drivers and recommended adjustments with the Project team 
  • Support the Country and regional team with annual budget reviews
  • Support team in preparing for all internal and external audits necessary
Personnel and Grants Management:
  • Provide overall coordination and quality management of staff issues touching on Finance and Administration
  • Work with staff to ensure timesheets correctly and promptly completed on a monthly basis
  • Work closely with country management to ensure that project work plans and financial planning are in sync
  • Interface with other country, regional, and HQ staff
  • Ensure financial information is shared and flows transparently within the project team and to other organizational levels, as appropriate
  • Ensure funds transferred to Sub-grantees are properly recorded, monitored and reported
Minimum Requirements
  • A Bachelor’s Degree in Accounting, Business Administration or Economics
  • Professional Qualification like CPA, ACCA, CMA.
  • Minimum 5 years financial accounting experience preferably in an NGO environment.
  • Excellent IT skills with experience of operating computer-based financial management softwares.
  • Experience and knowledge in providing account analysis, managing grant tracking/monitoring systems, monitoring grant expenditures in order to identify any irregularities.
  • Strong financial management and analysis skills.
  • Good understanding of the local legal, labour, and procurement laws.
  • Excellent interpersonal, oral and written communication skills.
  • Experience with international donors requiring high-levels of reporting data.
  • Ability to contribute to the development of detailed financial reports.
  • Proven ability and experience working with teams will be an added advantage.
  • Ability to generate innovative solutions in work situations and ability to establish a course of action to ensure that work is completed effectively and efficiently to deliver high-quality and on-time results.
To Apply:  

Please submit your application (by email only) to ke-recruit@tns.org with the position title placed in the subject line.

Please include 

(1) cover letter describing your interest, 

(2) curriculum vitae, 

(3) salary history, and 

(4) telephone contacts of three professional referees. 

Please include all requirements in a single document (pdf). 

Applications will be treated confidentially. 

Deadline for applications is 10th October 2014. 

Note that only short-listed candidates will be contacted.


TechnoServe is an Equal Opportunity Employer