Vacancy: Finance
& Administrative Manager
Location Kenya
Company Profile: Futures Group develops and delivers
innovative, locally relevant, evidence-based solutions to improve the health
and well-being of people around the world.
Futures Group
has deep expertise in policy and advocacy, research and strategic information,
health markets and private sector engagement, modeling and economic analysis,
patient monitoring and management/HMIS, strategic consulting, and program
management.
Position Summary: The Health Policy Project (HPP) aims to
strengthen developing country national and subnational policy, advocacy, and
governance for strategic, equitable, and sustainable health programming.
The project,
funded by the U.S. Agency for International Development (USAID), addresses key
health issues—family planning/reproductive health (FP/RH), HIV, and maternal
health—and promotes health systems strengthening and program integration.
HPP seeks to
capacity of governments, civil society, and other in-country partners to
advocate for, manage, and finance their health programs. HPP is active in over
30 countries worldwide.
Futures Group is
seeking a Finance & Administration Manager to supervise the administrative
and financial teams that support the project in Kenya.
This position is
responsible for managing and directing the finance, accounting, and
administration of HPP Kenya, including budget administration, banking and cash
management, financial reporting, procurement, and working closely with program
staff to accomplish project objectives.
The F&A
Manager will coordinator closely with the Project Director and maintain
systematic communication with the Operations team in Washington, DC.
This position
will be based in Nairobi, Kenya and Futures Group is seeking candidates that
are currently residing in Kenya and eligible to work.
Key Responsibilities
- Maintain financial and accounting systems and procedures in accordance with Futures Group corporate requirements and USAID/CDC regulations
- Supervises and monitors the in-country Operations team activities ensuring that standard accounting principles are followed in carrying out financial transactions.
- Maintains regular communication with the senior management team providing relevant and timely financial information for planning and decision making purposes.
- Produces accurate and timely cash flow projections, financial and other reports as required for internal management, the headquarters office, and international donors, as appropriate and requested.
- Oversees project procurements and administration of contractual agreements with vendors and consultants and other relevant parties.
- Ensures sound contracts and grants management system for awarding and executing agreements.
- Preparation of semi-monthly financial reports and submission to headquarters within stipulated date in the calendar
- File all travel vouchers, expense reports, and financial reports
- Take responsible for receiving, documenting and managing all stock and commodities of the project, including forecasting and requisitions to guarantee optimal stock levels at all times
- Maintain accurate and up-to-date financial records
- Process supplier’s payments and hotel accommodations
- Preparation of monthly bank reconciliation statements
- Cash flow management; preparation of cash forecasts
- Management, disbursement and reconciliation of the office petty cash/ field imprest
- Review and prepare budgets for related project activities
- Carry out banking duties as required
- Make payments to participants at workshops
- Write checks
- Performing any other responsibilities as may be directed
Qualifications
- A degree in Finance/Accounting and/or CPA(K) or equivalent
- At least 5 years’ experience in Finance/Accounts
- Statutory audit experience would be an added advantage
- Microsoft office proficiency including the ability to operate computerized accounting, spreadsheet and word-processing programs at a highly proficient level
- Strong financial, analytical and/or evaluative skills
- Problem-solving, decision-making and good judgment skills
- Ability to take initiative and/or independently respond to situations
- Attention to detail and ability to effectively and efficiently perform multiple tasks and balance competing priorities often within a required timeframe
- Strong written and oral communication skills
- Ability to communicate effectively with managers, colleagues, and clients
- Ability to respond and adapt quickly to changing requirements and competing demands
- Professional and mature demeanor and conduct, especially during interactions with the client and its constituents
- Confidentiality and team spirit
- Experience with an organization receiving US Government funding is preferred
All applications
for this position should be submitted online at www.futuresgroup.com via the Careers
page by 11 July 2014.
Futures Group
provides equal employment to all participants and employees without regard to
race, color, religion, gender, age, disability, sexual orientation, veteran or
marital status.
