Description: Receptionist
Receptionist Job Purpose: Serves visitors by greeting, welcoming,
and directing them appropriately; notifies company personnel of visitor
arrival; maintains security and telecommunications system.
- Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
- Support the senior management and other staff.
- Directs visitors by maintaining employee and department directories; giving instructions.
- Maintains security by following procedures; monitoring logbook; issuing visitor badges.
- Maintains telecommunication system by following manufacturer's instructions for house phone and console operation.
- Maintains safe and clean reception area by complying with procedures, rules, and regulations.
- Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
- Contributes to team effort by accomplishing related results as needed.
- Retrieves messages from voice mail and forwards to appropriate personnel.
- Answers incoming telephone calls, determines purpose of calls, and forward calls to appropriate personnel or department.
- Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
- Answers questions about organization and provides callers with address, directions, and other information. .
- Updates appointment calendars.
- Receives, sorts, and routes mail; maintains and routes publications.
- Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
- Performs other clerical duties such as filing, photocopying, and collating.
Skills/Qualifications: Telephone Skills, Verbal Communication,
Microsoft Office Skills, Listening, Professionalism, Customer Focus,
Organization, Informing Others, Handles Pressure, Phone Skills, Supply
Management.
- Minimum 2 years’ experience in a busy industry
- Bachelor’s degree- Business administration
- Added advantage- secretariat course.
- Honest, flexible and demonstrates sound work ethics.
Closing date:20th June 2014
Send CV’s, cover
letter and certificates to talent2013search@gmail.com
Subject of email
should be : Job Application- Receptionist / Secretary
State current
and expected salary.
Must have
certificate of Good conduct.
