United Nations
Educational, Scientific and Cultural Organization (UNESCO) contributes to peace
and human development in an era of globalization by furthering international
cooperation through its programmes in education, sciences, culture and
communication.
Post title: Culture
Progamme Assistant
Unit: Culture Sector
Duty station: UNESCO Office in Nairobi
Grade and Type of Contract: L-5 (CLT/PAST) – 8-9 months with
possibility of renewal
Closing date: Thursday, 17 March 2013
Purpose of post: Under the overall direction of the
Director of the UNESCO Regional Office for Eastern Africa (hereafter referred
to as the UNESCO Nairobi Office), and the direct supervision of the Programme
Specialist for Culture, the incumbent will serve as Culture Programme Assistant
to provide broad based support to the Nairobi office culture unit in projects
and activities carried out throughout the 13 countries in East Africa (both
Anglophone and francophone) with which the office deals.
Responsibilities
1. Assist with
the preparation and the follow-up of contracts on the basis of the documents provided
by programme specialists (input in SharePoint and internal on-line systems),
draft amendments, liaise with the contractors, prepare dossiers for payments,
etc.
2. Assist with
the creation, review and delivery of documents (correspondence, memos, reports,
etc.), liaise with central services for translation, printing, etc.
Conduct
research, collect and compile information, prepare presentations (MS Power
Point).
3. Budgetary and
financial follow-up: regular updates on the expenditure carried out on the
basis of the project documents; participation in the development of financial
reports, preparation and follow-up of the budget revision requests.
4. Assist with
the organization and coordination of missions and meetings (workshops,
conferences, travel arrangements for staff and participants, and other).
Prepare working
documents, logistical support, communicate with the participants and
participate in meetings with or on behalf of the programme specialist if
needed.
5. Perform other
duties as may be required by the Culture Unit.
Profile
Education:
- At least a University undegraduate diploma.
- Any training in project management is desirable.
Experience:
- Good knowledge of the UN system - at least 5 years of experience supporting project implementation activities within the UN system.
- Good knowledge and experience with software such as Power Point, MS Word, MS Excel.
- Excellent organisational skills – ability to foresee possible project implementation challenges in time to propose solutions and avoid delays.
- Fluency in English and in French (writing, reading).
How to Apply
Candidates send
their applications to nairobi.recruitment@unesco.org
(under the subject line, please mention ‘Application for the post of Culture
programme assistant.’
The application
should consist of Curriculum Vitae, a most recent photograph and a covering
letter explaining your suitability and motivation for the post.
UNESCO is
committed to gender equality in its programming and to gender parity within the
Organization.
Therefore, women
candidates are strongly encouraged to apply.
