Job Title: Personal
Assistant - CEWA
Job Code:
PA/I/121129
Number of
Positions Open: 1
Reports To: CEWA
Executives
Closing Date:
Open Until Filled
Summary
Our client is an
American multinational computer, technology and IT Consulting Corporation who
deal in the manufacture and sale of computer hardware and software (with a
focus on the latter).
They also offer infrastructure,
hosting and consulting services.
They strive to
lead in the creation, development and manufacture of the industry's most
advanced information technologies, including computer systems, software,
networking systems, storage devices and microelectronics.
Primary
Responsibilities:
·
Manages the emails and calendar;
·
Manages cheque books and holds adequate funds (both for office
& home expenses) as required;
·
Receives and screens telephone calls and visitors
·
Receives reviews, organizes and distributes mail;
·
Maintains appropriate electronic and physical records, files and
documents;
·
Responds to general enquiries on behalf of the Executives;
·
Coordinates with various staff for operational support
activities for the Executives;
·
Prepares minutes, notices, agendas and correspondence with all
supporting documentation;
·
Monitors and updates inventory, and performs simple analysis on
accounts;
·
Plans, arranges and communicates conferences, meetings or
special events for the Executives;
·
Arranges necessary travel reservations and itineraries;
·
Implements new instructions, procedures and practices impacted
by decisions as instructed;
·
Organizes and maintains the Executive’s diary and makes the
necessary appointments on his behalf;
·
Takes dictation and minutes at meetings;
·
Prepares documents, briefing papers, reports and presentations
for the Executive;
·
Act as point of contact for the Executive office;
·
Any other duties as delegated by the Executive
Experience:
At least 5 years’
experience as a PA to a senior executive in a busy office
Skills and
Certifications:
·
A minimum of Diploma in Secretarial studies or recognized
equivalent;
·
Advanced level typing, office organization and Business English,
·
Excellent written and verbal communication skills with a high
level of confidentiality,
·
Excellent interpersonal skills,
·
Keen attention to detail and a highly flexible disposition,
·
Excellent computer skills,
·
Ability to work weekends and late hours.
How to Apply:
Interested
candidates holding the necessary requirements, good performance and / or
references are encouraged to apply with detailed CV’s, inclusive of names and
contacts of 3 referees, current telephone number and email address by clicking
on the following link: Personal Assistant (CEWA)
