Job Title: Head of HR
& Admin
Department: Administration
Purpose: Manage the company’s human resource function, oversee
the efficient running of the office, manage the routine administrative function
of property management
·
We strives to recruit the right people.
·
We also ensure that staff are aware of all company policies and
that agreed staff benefits are in place.
·
Control of company expenses by negotiating favourable prices and
contracts with suppliers.
·
Provide the necessary tools to enable staff carry out their
duties efficiently & effectively.
·
Together with the Head of Finance ensure all insurance covers
are in place.
Dimensions:
·
Company assets eg. Copier, printers, stationary
·
Personnel files for all middle managers and below.
Key Outputs:
·
Responsible for procurement and safe custody of office supplies
and equipment.
·
Implements and maintains cost control measures in office
management and administration.
·
Ensures timely payment of property utility bills and maintains
up to date records of utility payments and tenancy agreement/addendum
movements.
·
Supervision of administration support staff to ensure support
services are given efficiently.
·
Manage all personnel files & ensure that they are accurate
and up to date.
·
Manage and coordinate all staff related matters such as staff
insurances, medical, leave etc.
·
Together with line managers identify staffing needs within the
organisation.
·
Source suitable candidates and facilitate the recruitment
process.
·
Responsible for staff induction program
·
Manage employees through provision of relevant information through
effective communication and provision of operational tools
·
Work closely with line managers in identifying training &
development needs.
·
Develop & implement annual training programme & career
development plan.
·
Draft training budget, get approval and monitor.
·
Identify trainers & training programmes.
·
Custodian of the
performance management system including the performance appraisal tools and
process.
·
Ensure update & maintenance of organisation structure, job
profiles and job grades.
·
Ensure remuneration is competitive by carrying out regular
salary surveys & make recommendations to directors.
·
Provide support & advise in disciplinary, grievance and
other such matters while keeping updated of the employment and labour laws.
·
Represent company in labour disputes.
·
Periodically review the company policies and procedures and
provide support to line managers in their implementation and
interpretation.
·
Disseminate information to all staff.
·
Organising company functions eg. the mid-year social and
Christmas party
Relationships:
·
Reports directly and on a daily basis to the managing director.
·
Regular interaction with other Heads of Dept.
·
Communicates regularly with all other staff on HR related
matters.
Decision Making Authority:
·
Provides Leadership and assistance to supervisory and
administrative staff.
·
Negotiates for profitable contracts to ensure efficiency at
reasonable costs.
Qualifications:
·
Relevant qualifications in HR.
Skills and Knowledge:
·
Have a good grasp of the Kenyan Labour laws.
·
Strong communication skills
·
Computer literate
·
Experience: Four or more years experience with at least two
years in a Senior Management position.
Leadership Capabilities
·
Organised able to prioritise and evaluate work.
·
Identify motivating factors and implement them to retain staff.
·
Good interpersonal skills
·
Cost conscious
·
Deal with internal customers with honesty and integrity
·
Communicates clear performance standards for own performance and
for teams.
·
Always acts in accordance with best personal and professional
standards
·
Confidentiality
To apply, send your CV only to cvs@careerdirections.co.ke before
13th November 2013.
Clearly indicate the position applied for and your minimum
salary expectation on the subject line
