Business Support
Assistant / Office Manager (Short-Term contract)
Location: Nairobi
Industry:
Financial Services
The person will
be responsible for managing the front office and office administration
Key
Responsibilities:
Administrative
Support to Country Manager
·
Effectively support Senior Business Assistant in managing the
Kenyan Country Office
·
Manage the calendar of the Country Manager, taking into
consideration the different time zones
·
Organise management meetings, Prepare agenda / taking of
minutes,
·
Arrange working lunches where required,
·
Liaise with IT to ensure that technical requirements of meetings
are taken care of (e.g. laptop for group webinars, presentations,
videoconference)
Screen calls
·
Travel Coordination for the Country Manager:
·
Bookings and co-ordination of all travel arrangements
(international and local),
·
Drawing up of detailed travel itineraries for these trips
·
Co-ordinate travel arrangements (hotel bookings, visas,
invitation letters, booking of airport transfers and ground transportation,
etc,)
·
Where necessary, liaise with other International offices to
arrange for meetings
·
Complete Expense Reports (Travel and Entertainment) on regular
basis.
General Office
Support
·
Manage and co-ordinate monthly team events and meetings.
Organise and co-ordinate any office event arrangements (Workshops, Conferences,
Seminars, etc,)
·
Perform general administrative duties to support day-to-day
department operations in such areas as scheduling meetings; maintaining
management calendar for assigned departments; taking and distributing meeting minutes;
screening calls, SMT calendar, Oracle Expense reports for corporate card,
iExpense & PO Creation, invoices, ordering supplies and maintaining
department records.
·
Type all memorandums and letters with a high margin of accuracy,
including formatting of MS Word documents
·
Serve as administrative liaison to others within and outside the
company
Qualifications/
Competences
·
Relevant Degree/ Diploma.
·
Over 5 years experience in a similar role in a busy office
environment
·
Specific administration and coordination experience with
demonstrated success.
·
Self-starter with an ability to work independently
·
Strong power point and excel skills.
·
Excellent oral and written communication in English.
·
Ability to work under pressure
·
Experience in organizing events
·
Strong team player, decisive and results driven, with high
energy levels and initiative
The position
offers competitive remuneration.
Should you
possess the above qualities and have an interest in this position, forward your
application together with a detailed and updated CV to recruit@flexi-personnel.com
Kindly state the
position title and minimum salary expectation on the subject line
