Position: Administrative
Assistant, Evidence Action
Deadline to
Apply: 27th November 2013
Start Date: 15th
December 2013
About Innovations
for Poverty Action: Innovations for Poverty
Action (IPA) is a non-profit research organization that creates and evaluates
approaches to solving development problems and disseminates information about
what works and what does not to policymakers, practitioners, investors and
donors around the world.
About Evidence
Action: Evidence Action is assuming management and growth responsibility
for two programs tested and incubated at Innovations for Poverty Action that
are currently making a difference in the lives of millions of people in Africa
and Asia: the Deworm the World Initiative (DTW) and Dispensers for Safe Water
Initiative (DSW).
Evidence Action
scales proven development interventions and crafts resilient business models
for long run success.
Description of
Work: The Administrative Assistant will assist the DSW & DTW
projects Office Administrator with general administrative duties.
These include,
but are not limited to
·
Handling reception duties such as receiving visitors and
answering calls
·
Handling incoming and outgoing mail and parcels
·
Taking note of office supplies stock levels and making orders
when necessary
·
Assisting the Office Administrator with travel logistics e.g.
flight bookings, accommodation
·
Supporting the Office Administrator with preparation of payments
to vendors
·
Assisting in facilitating events and workshop logistics
Work duration:
The successful
applicant will initially be hired for 3 months on probation basis.
If he / she
demonstrates consistent exceptional abilities and work performance he / she may
be considered for a more long term placement, with the same project.
Qualifications:
Academic
Qualifications and work experience:
It is preferred
that the candidate has obtained at least a college diploma preferably in
Business Administration or a related field.
The candidate
should also have at least 1 year relevant job experience.
Professional /
Technical Skills:
·
Typing of at least 50 WPM,
·
knowledge of general office machinery and telephone system and
·
familiarity with Microsoft Office software, especially Word and
Excel
·
Other Qualities and Attributes:
·
Ability to work with minimum supervision,
·
very keen attention to detail,
·
ability to handle confidential information with discretion,
·
ability to work flexible hours (tentatively 10am to 7pm and
periodically on weekends) and
·
excited to work in a high performance environment
To apply:
Please send a
cover letter and detailed CV, 3 references, daytime phone number(s), and email
address.
Your CV should
include details about your academic qualifications and any relevant work
experience.
Applications can
be submitted to any of our branch offices,
or by email to
jobs-kenya@poverty-action.org ,
or by post office
using P.O Box 373, Busia area code 50400 Kenya.
If you submit by
email, please ensure that the subject line reads: “ADMINISTRATIVE ASSISTANT”
REF NO: EA-2013-11-01.
Only short-listed
candidates will be contacted by phone and email for an interview.
Applicants are
encouraged to apply early, as applications will be reviewed on a ROLLING BASIS
Disclaimer: The above statements are intended
to describe the general nature and level of the work being performed by the
EA-Administrative Assistant. The statements are not intended to be an
exhaustive list of all possible duties, tasks, and responsibilities. Management
reserves the right to amend and change responsibilities to meet organizational
needs as necessary. Please note that IPA will never request any form of payment
from an applicant. Applicants are encouraged to confirm the information listed
above with IPA prior to releasing any extensive personal information to the
organization. Please direct questions to jobs-kenya@poverty-action.org.
