East African Community
Lake Victoria Basin Commission
Secretariat
Terms of
Reference for Program Assistant for the Lake Victoria Partnership Fund
The East African
Community (EAC) through the Lake Victoria Basin Commission (LVBC) Secretariat
is coordinating the implementation of Partnership Agreement for sustainable
development of Lake Victoria Basin (LVB).
The Agreement
was signed in April 2001 between the East African Community and five
Development Partners namely the Government of Sweden, Norway and France; and
the East African Development Bank and the World Bank. The Government of Finland
acceded to the Agreement in 2010.
The overall goal
of the Partnership Agreement is to promote sustainable development in LVB.
To facilitate
implementation of interventions envisaged under the Agreement, the Parties to
the Agreement establish a Partnership Fund which is a contributory kitty aimed
at supporting the implementation of projects/programmes in line with the
purposes of the Agreement.
The day to day
management of the Fund is vested with the Lake Victoria Basin Commission
Secretariat.
The EAC/LVBC has
received funding for the implementation of intervention under the Agreement
from the Government of Finland and intends to apply part of the funds to
strengthen the administration of the Fund currently under the Office of the
Projects/Programmes Development Office.
LVBC Secretariat
therefore invites applications from suitably qualified citizens of the East
African Community (Burundi, Kenya, Rwanda, Tanzania and Uganda) for the
following vacancy position.
Title of the Position: Program Assistant
Grade: G5
Reports to: Projects Development Officer
Duration of
Contract: 2 Years, Renewable subject to satisfactory performance and
availability of funds;
Station: LVBC Secretariat Headquarters – Kisumu,
Kenya
Duties and Responsibilities:
- Keep records of communications of the Fund between LVBC and stakeholders and documents of the Fund including agreements, payment records, disbursement records, etc. in a system ensuring efficient filing and retrieval
- Assist in planning and organizing meetings, workshops, conferences and other events relating to the Fund;
- Assist the Projects Development Officer in the day-to-day operations of the Fund; ensuring that related disbursements to the Fund are submitted in time and in compliance to the Regulations governing the Fund;
- Assist the Projects Development Officer in preparing monthly, quarterly and ad hoc progress reports especially financial management reports.
- Assist in monitoring the execution of the procurement plan and maintain a database on the status of procurement of goods and services done under the Fund;
- Assist in monitoring the progress and timeliness of consultancies and assist the Projects Development Officer in managing them in accordance with the EAC reporting guideline and the requisite contracts. Prepare reports or minutes for various activities of the Fund and at each stage of each consultancy in accordance with the EAC reporting guideline;
- Assist in preparation and facilitation of the Fund’s audits;
- Maintain fixed asset register for the Fund;
- Maintain financial documentation and records; and
- Perform any other duties as may be assigned by the Projects Development Officer
Qualifications and Experience:
- Diploma in Business related field such as Business Administration, Project Management, or any related field;
- Minimum 3 years relevant working experience, at least 1 of which should be in Donor funded projects.
Skills and Competencies:
- Working knowledge of accounting systems, event planning and organisation, project administration with executive secretariat skills/experience, public relations,
- Ability to work as a team player.
- Ability to work under pressure and to deliver on the set deadlines
- Working knowledge of procurement procedures as applied by international organizations and major development partners.
- Ability to work in a multi-cultural and multi-lingual environment.
- Dynamic, innovative, flexible, and able to work with minimal supervision.
- Excellent communication & analytical skills.
How to Apply
Interested
candidates should submit their applications by registered mail, courier
service, e-mail or dispatch together with Curriculum Vitae, copies of both
academic and professional certificates and testimonials, names and addresses of
three referees, and day time telephone contact to:
The Executive
Secretary,
Lake Victoria
Basin Commission Secretariat,
P. O. Box
1510-40100
Kisumu, Kenya.
Tel +254 57 202
6344
Fax +254 27 202
6324
Email:
recruitment@lvbcsec.org, recruitment@lvbcom.org
To be received
not later than 06/09/2013.
The East African
Community is an equal opportunity employer.
Female
candidates are encouraged to apply.
We shall only
respond to those candidates who strictly meet the set requirements.
