Vacancy
Notice no:
IOMKE/VN/20/2013
Position
title: Regional Project Development and Endorsement
Assistant
Position
grade:
Grade 5 (UN Salary Scale for GS)
Contract
duration:
6 months, with possibility of extension
Seniority
band:
III
Job
family: Support
Organizational
unit: Regional
Office
Position
rated:
No
Subject
to rotation:
No
Reporting
directly to:
Regional Emergency and Post Crisis Specialist
Overall
supervision by:
Regional Director
Managerial
responsibility:
N/A
Directly
reporting staff: N/A
II.
Organizational Context and Scope
Established in 1951,
IOM is the leading inter-governmental organization in the field of migration
and works closely with governmental, intergovernmental and nongovernmental
partners.
IOM is dedicated to
promoting humane and orderly migration for the benefit of all. It does so by
providing services and advice to governments and migrants.
III. Responsibilities and Accountabilities
The Regional Project
Development and Endorsement Assistant (PDEA) will be working at the Regional
Office in Nairobi under the overall supervision and guidance of the Regional
Director and the direct supervision of the Regional Emergency and Post Crisis
Specialist.
The incumbent will
also work closely with other colleagues in the Region, in particular with the
Regional Project Development Officer and the Regional Liaison and Project
Reporting Officer to carry out the following duties and responsibilities:-
1. Regularly update
the project endorsement tracking tools of all endorsed and/or funded projects
within the region in close coordination with the relevant Regional Thematic
Area Specialists (RTS) and extrapolate project information for the regional
meetings.
2. Regularly update
and assist in improving the online project endorsement library and ensure all
endorsed project documents from the country missions are properly recorded in
the system.
3. Update and further
develop the regional donor reports database.
4. Develop a regional
database through the collection, processing, storage and retrieval of
documents, related to IOM operations in the region. Manage the information
management and information technology activities.
5. Develop and manage
strategies and mechanisms for data collection and information flow to keep
critical data current.
6. Support strategic
and operational decision making by processing and analyzing data and
information and presenting it in the format most useful for analysis (e.g. reports,
maps).
7. Follow up with
different Thematic Specialists for keeping track and recording all projects
pending endorsements, SOPs, Policies and other IOM documents, thus contributing
to a better knowledge management system at Regional Level.
8. Provide the unit
specialists with administrative and logistic support.
9. Perform such other
duties as may be assigned.
IV.
Competencies
The incumbent is
expected to demonstrate the following technical and behavioural competencies.
Behavioural
Accountability
- Accepts and
gives constructive criticism;
- Follows all
relevant procedures, processes, and policies;
- Meets deadline,
cost, and quality requirements for outputs;
- Monitors own
work to correct errors;
- Takes
responsibility for meeting commitments and for any shortcomings
Client
Orientation
- Identifies the
immediate and peripheral clients of own work;
- Establishes and
maintains effective working relationships with clients;
- Identifies and
monitors changes in the needs of clients, including donors, governments,
and project beneficiaries;
- Keeps clients
informed of developments and setbacks
Continuous
Learning
- Contributes to
colleagues' learning;
- Demonstrates
interest in improving relevant skills;
- Demonstrates
interest in acquiring skills relevant to other functional areas;
- Keeps abreast of
developments in own professional area
Communication
- Actively shares
relevant information;
- Clearly
communicates, and listens to feedback on, changing priorities and
procedures;
- Writes clearly
and effectively, adapting wording and style to the intended
audience;
- Listens
effectively and communicates clearly, adapting delivery to the Audience
Creativity
and Initiative
- Actively seeks
new ways of improving programmes or services;
- Expands
responsibilities while maintaining existing ones;
- Persuades others
to consider new ideas;
- Proactively
develops new ways to resolve problems
Leadership
and Negotiation
- Convinces others
to share resources;
- Actively
identifies opportunities for and promotes organizational change;
- Presents goals
as shared interests;
- Articulates
vision to motivate colleagues and follows through with Commitments
Performance
Management
- Provides
constructive feedback to colleagues;
- Identifies ways
for their staff to develop their abilities and careers;
- Provides fair,
accurate, timely, and constructive staff evaluations;
- Uses staff
evaluations appropriately in recruitment and other relevant HR
procedures;
- Holds directly
reporting managers accountable for providing fair, accurate, timely, and
constructive staff evaluations
Planning
and Organizing
- Anticipates and
prepares response to changing IT needs of the relevant organizational
unit;
- Sets clear and
achievable goals consistent with agreed priorities for self and others;
Identifies priority activities and assignments for self and others; - Organizes and
documents work to allow for planned and unplanned handovers;
- Identifies risks
and makes contingency plans;
- Adjusts
priorities and plans to achieve goals;
- Allocates
appropriate times and resources for own work and that of team members
Professionalism
- Delivers optimal
IT solutions within defined resource parameters;
- Correctly
applies knowledge of specialized IT disciplines;
- Masters subject
matter related to responsibilities;
Identifies issues, opportunities, and risks central to responsibilities; - Incorporates
gender related needs, perspectives, and concerns, and promotes equal
gender participation;
Persistent, calm, and polite in the face of challenges and stress; - Treats all
colleagues with respect and dignity;
- Works
effectively with people from different cultures by adapting to relevant
cultural contexts; Knowledgeable about and promotes IOM core mandate and
migration solutions
Teamwork
- Actively
contributes to an effective, collegial, and agreeable team environment;
- Contributes to,
and follows team objectives;
- Gives credit
where credit is due;
- Seeks input and
feedback from others;
- Delegates tasks
and responsibilities as appropriate;
- Actively
supports and implements final group decisions;
- Takes joint responsibility
for team's work
Technological
Awareness
- Learns about
developments in available technology;
- Proactively
identifies and advocates for cost-efficient technology solutions;
- Understands
applicability and limitation of technology and seeks to apply it to
appropriate work
Resource
Mobilization
- Establishes
realistic resource requirements to meet IOM needs
V.
Education and Experience
- Completed
University degree, preferably in Information Technology, Political
Science, Social Science, International relations or Development Studies or
an equivalent combination of training and experience
- 5 years’
experience in information management
- Programming
knowledge and experience in database development and management
- Familiarity in
general migration issues
- Knowledge of
Eastern Africa and its migration challenges a merit
- Experience in
administrative and organizational management
- Practical
knowledge of standard software packages (MS Excel, Word, Access,
PowerPoint)
- Knowledge of GIS
is an asset
VI.
Languages
Required
- English and
Kiswahili
- Fluent in
written and spoken.
Mode
of Application:
Submit cover letter
and CV including daytime telephone and e-mail address to:-
International Organization for Migration (IOM),
Human Resources
Department,
P.O. Box 55040 – 00200,
P.O. Box 55040 – 00200,
Nairobi, Kenya
or send via e-mail to
hrnairobi@iom.int
Closing Date: 9th July 2013
Only shortlisted
applicants will be contacted
