Re-Advertisement
– Position Upgraded
Program Accountant
Program Accountant
Based
in Mogadishu and Nairobi
(One year contract with possible extension)
Organization
brief
Humanitarian
Initiative Just Relief Aid (HIJRA) is a humanitarian and development
organization that aims to positively contribute towards improving the living
standards and conditions of those adversely affected by disasters and conflict
in the East and Horn of Africa.
Our work involves
provision of clean and accessible water supply, sanitation facilities,
promotion of health/hygiene, food security and education programs.
HIJRA is dedicated
and committed to reconstruction of community livelihoods through its direct
contacts with the communities.
Position background
This position will
report to the Officer in Charge.
The incumbent will
maintain proper coordination in the Finance and Administration and effectively
provide leadership in the implementation of strategic objectives of Finance and
Administration within the organization.
The position holder
will also work closely with the Procurement and Logistics Officer to ensure
that those activities are carried out within the set parameters
S/he/ will be
expected to achieve utmost efficiency by constantly reviewing work processes
and work flow within the finance office.
Key
responsibilities
Post holder will be
responsible for:
- Manage financial
accounting, monitoring and reporting systems
- Produce accurate
financial reports generated from the financial management systems to
specific deadlines
- Ensure the
project reports are accurate and timely and they are provided to the
supervisor on a timely manner for further review and submission to the
management and donors/partners
- Effectively
participate in the budget preparation and manage the monitoring and
approval of budgets versus expenses thereby ensuring accurate accounting,
authorization and internal control procedures
- Co-ordinate the
preparation of the monthly financial results and ensure effective
communication of results to the management
- Manage the
reconciliation of the bank accounts within the system, confirm the
accuracy and clarity by the 5th of every month
- Coordinate the
documentation of all the project implementation information and ensure
submission of the relevant documents together with weekly reports to
Nairobi.
- Manage Accounts
Payables and Receivable including the inter-office offset (customer)
accounts
- On weekly basis,
reconcile all the ledger accounts to confirm the accuracy, and
appropriateness of the transactions
- Monitor and
interpret cash flows and predict future trends
- Ensure all
financial documents are correct and in line with partner agreements
- Confirm the
accuracy and relevance of the data posted within the procurement/logistic
system and liaise with the procurement and logistics section to ensure
accuracy and timeliness of relevant reports.
- Ensure that
reports generated from the financial management systems are in line with
the specific project BMRs and the Narrative reports prepared by the
program staff.
- Confirm the
accuracy of the receipt and movement of the procured items in coordination
with the Logistics Officer.
- Keep an updated
supplier file that shows the current pre-qualified suppliers, their
profile, contracts and other related information
- Conduct weekly
comprehensive checks to ensure that the documents from the various
projects are received within the time required and the supporting
documents are in line with the set policies and procedures
- Develop a
reporting schedule and ensure all monthly reports are completed and
submitted to the OIC for further review and subsequent
submission to the Kenya office
- Performs all the
year-end functions on the accounts and participate in the Audit
facilitation
- Supervise the
staff in the finance department
Qualifications
& Requirements
Essential
Essential
- Bachelor of Commerce
(BCOM) degree with a major in Accounting or Finance
- Certified Public
Accountant Part 2 (CPA 2) or its equivalent
- At least 3
years’ experience in Finance, Procurement and Logistics in a busy
International NGO
- Wide experience
in the use of computer applications; clear understanding on the usage of
Navigation (ERP) Soft wares, and other financial software systems
- Demonstrated
experience managing donor funds and ensuring compliance with donor
requirements;
- Understanding of
risks and related relevant controls primarily in the overall grant cycle
including program, financial and procurement cycles
- Supervisory
skills
Desirable
- Ability to work
effectively and harmoniously with colleagues from varied cultures and
professional backgrounds; high degree of sensitivity toward others
- Personal
commitment and drive for results, and adaptability in the workplace;
ability to work long hours under difficult conditions while maintaining
security awareness;
- Strong written
and spoken communication skills, in English
- Ability to plan
ahead and meet deadlines
- Treat
information with the confidentiality it deserves
Applications from
qualified candidates are hereby invited to fill the above position.
If you believe you
are the candidate we are looking for, please submit your letter of application
and CV indicating daytime telephone contact.
Include telephone and
email contacts of three references including your current/most recent
employer.
Applications should
be sent by email to: vacancies@hijra.or.ke
The subject line
should read Program Accountant: Ref: HR005/SOM
Applications must be
submitted no later than close of business 15th July, 2013
NB: Those who had
applied for the earlier position reference: (Program Accountant Ref:
HR004/SOM), do not have to submit another application since their application
is still valid
Only successful applicants will be contacted
For more information regarding the organization please visit our website: www.hijra.or.ke
HIJRA is an equal opportunity employer
