Receptionist, PATH Kenya Country Program
Tracking Code: 5610
Tracking Code: 5610
PATH is an international nonprofit organization that transforms global health through innovation.
Through our work in
more than 70 countries, PATH and our partners empower people to achieve their
full potential.
PATH seeks to fill the position of Receptionist who will be responsible for the reception and secretarial duties of the PATH Kenya Office.
S/he will also
support in the performance of a variety of administrative tasks.
Since his/her work
involves frequent dealings with the public, s/he must have a friendly,
courteous, professional and efficient approach.
The specific
responsibilities will include but are not limited to:
- Answer telephone
calls, take messages and ensure staff receive messages promptly.
- Report and
follow up on faulty telephone lines.
- Maintain the
appearance of the lobby / reception area.
- Receive and
attend to visitors whist they await appointment.
- Responsible for
front office security.
- Receive
documents and other deliveries for the office, ensuring that these are
distributed to respective addressees.
- Handle incoming
and outgoing mail including courier services; prepare mail labels for
outgoing mail, log in and stamp incoming & outgoing mail
appropriately.
- Work closely
with the Travel Planner to get updates and information on staff
whereabouts to enable accurate information sharing.
- Update staff and
PATH partners contact lists and data bases.
- Support the
preparation of staff meetings and record meeting proceedings.
- Support with
document preparation such as typing, photocopying, scanning, faxing etc as
assigned
Required
Skills
- Excellent
communication skills, polite and pleasant personality and courteous on
phone.
- Considerable
tact and poise, dynamic, creative & innovative person.
- Have self drive
and motivation.
- Neat and well
organized person, a time keeper and team player.
- Excellent
secretarial skills including oral communication, cohesive interpersonal
skills, with ability to work under pressure and deal with people of varied
orientations.
- Ability to
perform a variety of important sometimes urgent, confidential, and complex
tasks with constantly changing priorities for the Administrative and
sometimes management staff
- Ability to
understand and follow complex oral and written instructions and establish
and maintain good working relationships with officials, other employees
and the general public.
- Considerable
skill in operation of a computer. Proficiency in all Microsoft Office
programs.
- Ability to
establish and maintain office records and files, interpret rules and
regulations and to apply them to work situations.
Required
Experience
Diploma in Secretarial studies including a minimum of two years Receptionist work or Diploma in Business Administration or Business Management with at least 3 year experience in a busy reception / environment.
Knowledge of standard
secretarial / receptionist practices and of business English, arithmetic,
modern office equipment, practices, and procedures required
Job Locations: Nairobi
Position Type: Full-Time/Regular
To apply:
please visit our
employment website, http://www.path.org/employment.php, click on the
career site link, search for job code 5610, and apply online.
PATH is dedicated to
diversity and is an equal opportunity employer.
