Company Secretary & Head of Legal Services
Job Purpose:
Job Purpose:
An appointee of the Board who formulates and develops internal
legal advice to the entire business, as well as the Board, on all governance
matters whilst ensuring all standard financial and regulatory compliance
including continuing obligations and requirements by Capital Markets Authority
(CMA) and Central Bank of Kenya (CBK) are complied with.
This role will be reporting into the Managing Director (MD) & Board of Directors while managing the legal and shares function of the company.
Principal Accountabilities
·
Act as the Company Secretary of the Board of Directors of
Housing Finance, Kenya Building Society Limited, Housing Finance Foundation and
Housing Finance Insurance Agency.
·
Develop structures and policies that ensure all the above
subsidiary companies comply with all the regulatory and statutory regulations
including the following: Central Bank Prudential guidelines, Companies Act,
Capital Markets Authority’s regulations, Nairobi Securities Exchange (NSE)
regulations and Insurance regulations.
·
Develop programmes that ensure all statutory and regulatory
returns are furnished in a timely manner and the company complies with all the
Continuing Obligations including issuance of all cautionary and company
statutory notices.
·
Act as custodian of all the Company Seals, Minutes and all the
various records to ensure conformity with the regulations.
·
Execute all documents of the company under seal as Secretary to
the various Boards.
·
Ensure and promote good governance in the various Boards
including advising on requirements of Directorships in compliance with the
various Articles of Association.
·
Oversee overall management of reputational and financial risk of
the group by managing the major litigations and suits of all the Companies.
·
Convene, provide secretarial services and attend to the Board
and all subsidiary companies for proper planning of all Board & AGM
meetings and for record keeping.
·
Maintain accurate and up to date shareholder records whilst
facilitating timely and effective communication between the Company and
Shareholders.
·
Custodian of the Company contracts, titles, powers of attorneys
securities and all legal documents pertaining to the business for safety
custody.
·
Provide sound legal opinions on all legal and commercial matters
pertaining to the business of the Companies and to oversee the proper
representation of the Bank in legal cases appearing before the courts so as to
save the company any damages and effectively manage the litigation portfolio.
·
Oversee handling arbitration matters on behalf of the company so
as to ensure the timely resolution of cases and reduce litigation costs.
·
Oversee the Management of external Bank lawyers Service Level
Agreements to ensure turnaround times are within range and HF costs that may
incur due to delays.
·
Developing and overseeing systems that ensure the company
complies with all applicable codes in addition to its legal and statutory
requirements.
Expected Minimum Qualification
Education: Degree in Law & a Certified Public Secretary (CPS)
Education: Degree in Law & a Certified Public Secretary (CPS)
Experience: Minimum of 5 years legal & company secretarial experience at a senior management level, preferably in the Banking industry.
Technical and General Competencies
Technical competencies:
·
Leadership abilities
·
Communication skills
·
Analytical skills
·
Presentation skills
·
Keep abreast with the change of regulatory environment
General competencies: Team player
Project Manager – Channels
The Project Manager – Channels reports to the Assistant General Manager – Project Management and is responsible for the implementation of all projects pertaining to new customer engagement channels, both physical and virtual.
The Project Manager – Channels reports to the Assistant General Manager – Project Management and is responsible for the implementation of all projects pertaining to new customer engagement channels, both physical and virtual.
This entails driving and managing the various project work
streams including people, processes and technology to ensure delivery of the
project within the time and budget allocated and driving the benefits
realisation.
The successful applicants will have the following key responsibilities:
The successful applicants will have the following key responsibilities:
·
Create, and deliver against, appropriate project plans to ensure
that each initiative is delivered in line with that plan and that all benefits
are realized on a timely basis
·
Ensure accurate budgeting of funds and resources required, and
adherence to that budget
·
Advise senior management on possible new channels that enable
the capturing of new business
·
Ensure cross functional teams have clear roles and
responsibilities and are accountable for delivery of the relevant objectives
·
Supervise and motivate the various cross-functional teams
·
Manage change to ensure that stakeholders are kept up to date
and that buy-in is created
·
Ensure projects lead to enhanced employee productivity and
satisfaction; increased client base, satisfaction and loyalty; and increased
shareholder value.
The ideal candidates should possess:-
·
A recognized Degree from a reputable institution in a business
related field. Project management qualification such as Project Management
Professional certification and/or PRINCE 2 is an added advantage.
·
A minimum of a total of 5 years working experience of which a
minimum of 2 years prior experience in either project management or channel
management including channel development. Exposure to the banking sector is an
added advantage.
The ideal candidates should:-
·
Demonstrate a strong understanding of project management
methodology
·
Demonstrate a thorough understanding of the financial services
industry. An understanding of the property industry would be an added advantage
·
Demonstrate a thorough understanding of the benefits various
channels bring to a business
·
Demonstrate strong business analysis skills and experience
·
Demonstrate an understanding of key factors in the business
environment that affect an organisation’s success, and ability to utilize this
to develop appropriate channels
·
Demonstrate an ability to infuse a team with a common vision and
motivate them
·
Strong communication skills, both verbal and written.
·
Demonstrate conflict resolution and negotiation skills.
·
Be a person of integrity who cannot be compromised
Product Development Manager
The Product Development Manager reports to the Assistant General Manager – Project Management and is responsible for driving the innovation and implementation process for product development across the business to ensure that HF consistently delivers products and services that meet, and exceed, the expectations of our target customers thus enabling us to achieve our strategic objectives.
This entails managing the various project work streams including people, processes and technology to ensure roll-out of the product to the standard required and within the time and budget allocated and driving the benefits realisation.
The successful applicants will have the following key responsibilities:
The Product Development Manager reports to the Assistant General Manager – Project Management and is responsible for driving the innovation and implementation process for product development across the business to ensure that HF consistently delivers products and services that meet, and exceed, the expectations of our target customers thus enabling us to achieve our strategic objectives.
This entails managing the various project work streams including people, processes and technology to ensure roll-out of the product to the standard required and within the time and budget allocated and driving the benefits realisation.
The successful applicants will have the following key responsibilities:
·
Drive the innovation process across the business and lead the
cross-functional innovation team
·
Ensure consistent, and quality, product innovation to enable HF
to acquire and maintain a competitive edge within our chosen market segments
·
Ensure that the products and services developed are aligned to
our brand and contribute positively to the achievement of our strategy
·
Utilise market information to drive innovation
·
Create and deliver against appropriate project plans to ensure
that each initiative is delivered in line with that plan and that all benefits
are realized on a timely basis
·
Advise the senior management on possible new products that
enable the capturing of new business
·
Ensure cross functional teams have clear roles and
responsibilities and are accountable for delivery of the relevant objectives
·
Manage change to ensure that stakeholders are kept up to date
and that buy-in is created
·
Ensure projects lead to enhanced employee productivity and
satisfaction; increased client base, satisfaction and loyalty; and increased
shareholder value.
The ideal candidates should possess:-
·
A recognized Degree from a reputable institution in a business
related field. Project management qualification such as PRINCE 2 is an added
advantage.
·
A minimum of 5 years working experience of which a minimum of 2
years experience in retail product development within the financial services
sector. Exposure to project management is an added advantage.
The ideal candidates should:-
·
Demonstrate a thorough understanding of consumer behavior and
market trends
·
Demonstrate a strong understanding of the financial services
sector. An understanding of the property industry would be an added advantage
·
Have a good understanding of critical success factors for
project management
·
Demonstrate strong business analysis skills and experience
·
Demonstrate an understanding of key factors in the business
environment that affect the organisation’s success, and ability to utilize this
to develop appropriate products and services
·
Have strong interpersonal skills and demonstrate an ability to
infuse a team with a common vision and motivate them
·
Strong communication skills, both verbal and written
·
Demonstrate conflict resolution and negotiation skills
·
Be a person of integrity who cannot be compromised
Project Quality Assurance Manager
The Project Quality Assurance Manager reports to the Director, Strategic Projects and is responsible for ensuring that all business cases for strategic projects are prepared to a high quality that enables robust decision making and that all the appropriate standards, methodologies, budgets, timelines and other elements of governance are adhered to throughout the project implementation. In addition the role is responsible for managing the post-implementation stabilisation period and tracking the benefits realisation for all projects across the business.
The successful applicants will have the following key responsibilities:
The Project Quality Assurance Manager reports to the Director, Strategic Projects and is responsible for ensuring that all business cases for strategic projects are prepared to a high quality that enables robust decision making and that all the appropriate standards, methodologies, budgets, timelines and other elements of governance are adhered to throughout the project implementation. In addition the role is responsible for managing the post-implementation stabilisation period and tracking the benefits realisation for all projects across the business.
The successful applicants will have the following key responsibilities:
·
Work with the project management team to ensure that all
projects are scoped thoroughly
·
Deliver high quality business cases that adequately address all
business and benefits aspects
·
Ensure accurate budgeting of funds and resources required
·
Drive the project management governance agenda for all project
implementation and ensure adherence
·
Track project performance to ensure that each initiative is
delivered in line with that plan and that all benefits are realized on a timely
basis
·
Utilise available information to improve the governance
methodology and advise senior management of the same
·
Manage the handover of projects to business
·
Proactively track the realisation of benefits as anticipated
·
Ensure projects lead to enhanced employee productivity and
satisfaction; increased client base, satisfaction and loyalty; and increased
shareholder value.
The ideal candidates should possess:-
·
A recognized Degree from a reputable institution in a business
related field. Project management qualification such as PRINCE 2 is an added
advantage.
·
A minimum of 5 years working experience of which a minimum of 2
years prior experience in a monitoring function such as internal audit or
quality assurance in the financial services sector.
·
Exposure to project management is an added advantage.
The ideal candidates should:-
·
Demonstrate an understanding of the retail financial services
sector
·
Demonstrate a thorough understanding of controls and
implementation and monitoring of the same
·
Have a good understanding of financial modelling
·
Have a good understanding of critical success factors for
project management
·
Demonstrate strong business analysis skills and experience
·
Demonstrate an understanding of key operational risk factors in
the business environment that affect the organisation’s success, and ability to
utilize this to develop appropriate methodology
·
Demonstrate an ability to infuse a team with a common vision and
motivate them
·
Demonstrate strong organizational skills
·
Demonstrate strong monitoring and evaluation skills
·
Strong problem solving skills and communication skills, both
verbal and written
·
Strong interpersonal skills and a team player
·
Demonstrate conflict resolution and negotiation skills
·
Be a person of integrity who cannot be compromised
Assistant Legal Manager – Commercial
The Assistant Legal Manager – Commercial’s main role will be to support all arms of the business in legal related matters for purposes of revenue collection and to ensure the organization remains secured at all times as well as guarantee customer satisfaction.
The successful applicants will be responsible for the following Key Result Areas:
The Assistant Legal Manager – Commercial’s main role will be to support all arms of the business in legal related matters for purposes of revenue collection and to ensure the organization remains secured at all times as well as guarantee customer satisfaction.
The successful applicants will be responsible for the following Key Result Areas:
·
Review and preparation of Legal, contractual and other related
documents to ensure accurate information in compliance with Legal and
regulatory requirements and customer satisfaction;
·
Maintenance and/or release of legal, security and other related
documents for purposes of revenue collection, securitization so as to ensure
integrity and safe custody of information with the aim of of reducing exposure
to risk and increase profitability;
·
Draft and provide undertakings to enable conclusion of
legal transactions so as to minimize exposure to risk and ensure revenue
collection;
·
Perform legal advisory role to the business and various
stakeholders to ensure that legal risks are identified and legal implications
analyzed for prudent decision making;
·
Preparation and compilation of various reports to ensure close
monitoring and ease decision making in amending or updating of company
policies.
The ideal candidates should possess:
·
A Bachelor’s Law (LLB) degree, Diploma from the Kenya School of
Law and admission to the Bar;
·
An Advocate of 3 years’ experience, practising in a busy firm or
institution;
·
Excellent knowledge and use of MS Office applications;
·
Good leadership and interpersonal skills;
·
Good communication skills, both verbal and written;
·
Good organisational skills with attention to detail;
·
High level of integrity with ability to multi-task;
·
Intent on building a career with a mortgage finance institution.
Securities Officer
The Securities Officer’s main role will be to maintain custody and preparation of Legal and related documents facilitating their execution and release for purposes of revenue collection and to ensure the company remains secured at all times.
The successful applicants will be responsible for the following Key Result Areas:
The Securities Officer’s main role will be to maintain custody and preparation of Legal and related documents facilitating their execution and release for purposes of revenue collection and to ensure the company remains secured at all times.
The successful applicants will be responsible for the following Key Result Areas:
·
Preparation of Legal and other related documents to ensure
accurate information is passed to the various stakeholders in compliance with
Legal requirements and customer satisfaction;
·
Release of Legal and other related documents for purposes of
revenue collection and to ensure conclusion of Legal transaction so as to
increase profitability;
·
Recalling, filing and maintaining Legal documents, registers and
schedules to ensure integrity and safe custody of information for purposes of
reducing exposure to risk;
·
Attending to and advising the various stakeholders for purposes
of providing information so as to offer efficient Customer Service;
The ideal candidates should possess:
·
A Diploma in law, Diploma in Records Management from a reputable
institution;
·
1-3 years’ experience in a busy law firm, legal department or
Court Registry;
·
Excellent knowledge and use of MS Office applications;
·
Must have good communication skills, both verbal and written;
·
Good organisational skills;
·
Good Analytical skills.
To apply, please send your application letter and detailed CV
indicating your qualifications and experience to:
General Manager, Human Resources,
Housing Finance,
Rehani House, Kenyatta Av/Koinange St
P.O. Box 30088 GPO 00100 Nairobi.
General Manager, Human Resources,
Housing Finance,
Rehani House, Kenyatta Av/Koinange St
P.O. Box 30088 GPO 00100 Nairobi.
Applications should be sent via e-mail to human.resources@housing.co.ke on or before 28th June 2013
Note: Only short listed candidates will be contacted
