Temporary Vacancy
Announcement
Posting Date: 21/03/2013
Posting Date: 21/03/2013
Note:
The candidate is
responsible for any travel expenses incurred in order to take the examination
at the duty station and to take up the assignment. Staff Members are subject to
the authority of the Secretary-General and to assignment by him or her. In this
context, all staff are expected to move periodically to new functions in their
careers in accordance with established rules and procedures.
This is a temporary
vacancy. Appointment against this post is for a limited duration and does
not carry any expectancy, legal or otherwise for renewal.
Vacancy Notice No.: GS-13-11
Vacancy Notice No.: GS-13-11
Organization: UNEP/Executive Office (EO)
Duty Station: Nairobi
Functional Title: Administrative Assistant
Grade: G6
IMIS Number: 606666
Duration: 364 days
Closing Date: 28/03/2013
Background:
The United Nations Environment Programme (UNEP) is the United Nations systems designated entity for addressing environmental issues at the global and regional level.
Background:
The United Nations Environment Programme (UNEP) is the United Nations systems designated entity for addressing environmental issues at the global and regional level.
Its mandate is to
coordinate the development of environmental policy consensus by keeping the
global environment under review and bringing emerging issues to the attention
of governments and the international community for action.
This post is located in the
Executive Office of the United Nations Environment Programme (UNEP/EO) at the
Nairobi duty station.
Under the overall
supervision of the Chief, Executive Office and general guidance by the
Coordinator, Corporate Coordination Team and working closely with the Special
Assistant to the Chief, Executive Office, the incumbent will perform the
following functions:
Responsibilities:
Responsibilities:
- Assists in
the overall administration of the department/division, i.e. provides
substantive and administrative support in managing priorities and work
flow of the manager and of the work unit; coordinates and monitors
multiple and diverse activities and work processes to ensure that management
directives and decisions are properly carried out and products delivered
in a timely manner.
- Compiles and
analyzes basic data from a variety of sources (including IMIS),
summarizing and presenting conclusions for review by manager.
- Serves as a
communications link between supervisor and senior staff; on behalf of
supervisor, keeps others informed by conveying directives, reports, status
updates and other relevant information; brings sensitive and urgent
matters to the attention of the manager.
- Takes full
responsibility for time management and scheduling on behalf of manager
with appropriate consultation as required; effectively prioritizes and
resolves related conflicts and competing demands.
- Undertakes
representational duties on behalf of the manager, to include serving as
first point of contact and liaison with senior officials internally and
externally.
- Screens and
prioritizes all incoming correspondence; compiles relevant background
documents and references; identifies issues requiring the manager’s attention
and refers others to relevant officer for appropriate disposition;
monitors and follows-up on actions to be taken.
- Researches,
compiles and summarizes background materials for use in preparation of
reports, briefs, speeches, etc; scan reports from specialized agencies, as
well as newspapers, magazine, periodicals and other information sources to
identify articles of interest to the manager.
- Independently
handles a wide range of complex information requests and inquiries;
responds, or drafts responses, to a diverse range of correspondence and
other communications.
- Supports the
manager in presentations to intergovernmental bodies and other meetings,
researching issues, preparing briefing notes, slides and subject files,
gathering relevant documentation, etc.
- Establishes/improves
administrative procedures and systems to ensure smooth functioning of the
department, including filing (paper and electronic) systems.
- Oversees
work of office support staff; establishes priorities and deadlines,
assigns work and reviews outputs upon completion; trains office support
staff in administrative, protocol and other relevant procedures
- Organizes
official receptions, meetings, etc., handling all necessary arrangements
- Prepares,
processes and classifies confidential information.
- Handles a
wide range of administrative duties/processes.
- Exercises
quality control function for all outgoing documents; proofreads and edits
texts for adherence for format, grammar, punctuation and style.
- Uses
standard word processing package to produce a wide variety of large,
complex documents and reports.
- Manages,
updates and further develops internal databases; updates website;
generates a variety of standard and non-standard statistical and other
reports from various databases.
- Performs
other related duties as assigned.
Competencies:
Professionalism: Knowledge of general office and administrative support including administrative policies, processes and procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Professionalism: Knowledge of general office and administrative support including administrative policies, processes and procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Communication: Speaks and writes clearly and effectively; listens to others,
correctly interprets messages from others and responds appropriately; asks
questions to clarify, and exhibits interest in having two-way communication;
tailors language, tone, style and format to match audience; demonstrates
openness in sharing information and keeping people informed.
Teamwork: Works
collaboratively with colleagues to achieve organizational goals; solicits input
by genuinely valuing others’ ideas and expertise; is willing to learn from
others; places team agenda before personal agenda; supports and acts in
accordance with final group decision, even when such decisions may not entirely
reflect own position; shares credit for team accomplishments and accepts joint
responsibility for team shortcomings.
Planning &
Organizing: Develops clear goals that
are consistent with agreed strategies; identifies priority activities and
assignments; adjusts priorities as required; allocates appropriate amount of
time and resources for completing work; foresees risks and allows for
contingencies when planning; monitors and adjusts plans and actions as
necessary; uses time efficiently.
Qualifications:
Education: Completion of secondary school is required. Additional technical training in a field related to administration/secretarial is an asset.
Work Experience: A minimum of 7 years of relevant experience in secretarial/administrative services or related area is required.
Languages: English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
Other skills: Excellent computer skills (Microsoft Office, email, internet) are required. Ability to operate modern software packages is an asset.
Preference will be given to equally qualified women candidates.
All applications to be sent to the following address on or before the deadline of 28/03/2013
Qualifications:
Education: Completion of secondary school is required. Additional technical training in a field related to administration/secretarial is an asset.
Work Experience: A minimum of 7 years of relevant experience in secretarial/administrative services or related area is required.
Languages: English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
Other skills: Excellent computer skills (Microsoft Office, email, internet) are required. Ability to operate modern software packages is an asset.
Preference will be given to equally qualified women candidates.
All applications to be sent to the following address on or before the deadline of 28/03/2013
Applicants should send a
completed United Nations P.11 or Personal History Form together with a covering
letter of one to two pages summarizing how they meet the requirements of the
job to:
e-mail: irene.mukuriah@unep.org
UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the email address above.
Please Quote Vacancy Announcement No.: GS-13-11
e-mail: irene.mukuriah@unep.org
UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the email address above.
Please Quote Vacancy Announcement No.: GS-13-11
Functional Title: Programme Assistant
Grade: G-7
Duration: 11 Months (April 2013 to March 2014)
Imis No. 600312
Closing Date: 04/04/13
Background:
Background:
The United Nations
Environment Programme (UNEP) is the United Nations system's designated entity
for addressing environmental issues at the global and regional level. Its
mandate is to coordinate the development of environmental policy consensus by
keeping the global environment under review and bringing emerging issues to the
attention of governments and the international community for action.
UNEP’s Division of
Environmental Law and Conventions (DELC) identifies synergies and promote the
substantive collaboration among Multilateral Environmental Agreements (MEAs).
DELC also encourages interlinkages between UNEP's programme and those of
MEAs.
This position is located in
the United Nations Environment Programme, Division of Environmental Law and
Conventions at the Nairobi Duty Station.
Under the overall guidance
of the Director, Division of Environmental Law and Conventions (DELC) and
direct supervision of the Programme/MEA Liaison Officer, the Programme
Assistant will be responsible for:
- Independently
provide full range of programme/project management and implementation
assistance at all phases of the programme/project cycle for the ACP MEAs
programme/project initiatives, seeking guidance only in exceptional
circumstances.
- Researches,
compiles, analyses, summarize and presents basic information/data on wide
range of programmes/projects and related topics, highlighting noteworthy
issues/trends for consideration by appropriate parties.
- Reviews,
appraises and revises as necessary all submissions for substantive
programmes/projects ensuring compliance with guidelines and programme/project
objectives, identifies problems/issues, seeks clarification from
departments, assess replies and prepares a summary for the Programme
Manager with suggestions for further action.
- Supports the
Programme Officer in Charge of the Project in the establishment of proper
monitoring systems to meet reporting schedules.
- Prepares
newsletters on programme/project related activities, drafts inputs for a
wide range of documents/reports, briefings/debriefings, correspondence
etc.
- Serves as
focal point for coordination, monitoring and expedition of implementation
activities and participates in programme/project evaluation, monitor
implementation at all stages to ensure work is proceeding according to
established plans. Provides secretariat services to committees, ad hoc
task forces etc drafts and circulates agenda notes to
members/participants, assembles background documentation, drafts minutes
of the meeting, monitors follow-up actions etc.
- Establishes
internal databases, sets up files, stores and manages data and information
relevant to the scope of programme/project activities.
- Perform
other duties as may be required.
Competencies:
Professionalism: Knowledge in the use and application of the
Organization’s financial regulations and rules as well as accounting policies
and practices. Ability to extract, interpret, and analyses a wide variety of
data and to resolve data discrepancies and other problems. Shows pride in work
and in achievements; demonstrates professional competence and mastery of subject
matter; is conscientious and efficient in meeting commitments, observing
deadlines and achieving results; is motivated by professional rather than
personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Commitment to implementing
the goal of gender equality by ensuring the equal participation and full
involvement of women and men in all aspects of work.
Teamwork: Works
collaboratively with colleagues to achieve organizational goals; solicits input
by genuinely valuing others’ ideas and expertise; is willing to learn from
others; places team agenda before personal agenda; supports and acts in
accordance with final group decision, even when such decisions may not entirely
reflect own position; shares credit for team accomplishments and accepts joint
responsibility for team shortcomings.
Planning and
Organizing: Develops clear goals that
are consistent with agreed strategies; identifies priority activities and
assignments; adjusts priorities as required; allocates appropriate amount of
time and resources for completing work; foresees risks and allows for
contingencies when planning; monitors and adjusts plans and actions as
necessary; uses time efficiently.
Communication: Speaks and writes clearly and effectively, listens to others,
correctly interprets messages from others and responds appropriately, asks
questions to clarify and exhibits interest in having two way communication,
tailors language, tone, style and format to match audience, demonstrates
openness in sharing information and keeping people informed.
Qualifications:
Education: Completion of secondary school is required. Supplementary training relating to business administration, finance, accounting and project management is an asset.
Experience: Ten years of progressively responsible experience in programme or project administration, technical cooperation or related areas.
Languages: English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required.
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered. See UN website:http://www.un.org/Depts/OHRM/salaries_allowance/index.html
Preference will be given to equally qualified women candidates.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. This is a temporary vacancy. Appointment against this post is for a limited duration and does not carry any expectancy, legal or otherwise for renewal.
All applications to be sent to the following address on or before the deadline of 04/04/2013. Applicants should send a completed United Nations P.11 or Galaxy Personal History Form together with a covering letter of one to two pages summarizing how they meet the requirements of the job to:
Email: recruitment@unon.org
UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the email address above.
Please Quote Vacancy Announcement No.: GS-13-09
UNEP does not charge a fee at any stage of the recruitment process. If you have any questions concerning persons or companies claiming to be recruiting on behalf of these offices and requesting the payment of a fee please contact: recruitment@unon.org.
Qualifications:
Education: Completion of secondary school is required. Supplementary training relating to business administration, finance, accounting and project management is an asset.
Experience: Ten years of progressively responsible experience in programme or project administration, technical cooperation or related areas.
Languages: English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required.
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered. See UN website:http://www.un.org/Depts/OHRM/salaries_allowance/index.html
Preference will be given to equally qualified women candidates.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. This is a temporary vacancy. Appointment against this post is for a limited duration and does not carry any expectancy, legal or otherwise for renewal.
All applications to be sent to the following address on or before the deadline of 04/04/2013. Applicants should send a completed United Nations P.11 or Galaxy Personal History Form together with a covering letter of one to two pages summarizing how they meet the requirements of the job to:
Email: recruitment@unon.org
UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the email address above.
Please Quote Vacancy Announcement No.: GS-13-09
UNEP does not charge a fee at any stage of the recruitment process. If you have any questions concerning persons or companies claiming to be recruiting on behalf of these offices and requesting the payment of a fee please contact: recruitment@unon.org.
