Job Title: Data Entry
and Admin Assistant
Reports to: Country
Coordinator
Office location:Nairobi
Primary Objectives:
To support the implementation of energy efficient stove projects
in Kenya, following the Gold Standard and CDM protocol as required through data
entry and upload.
DEO will also be responsible for filling and storage of all
project data (hard copies) and backup and storage of all other project data
(soft copy).
She/he will further support the country coordinator in
organizing, as well as supporting, the general running of the office (office
administration).
Responsibilities and accountabilities
1. Uploading GPS images of stoves
- Receive
all the pictures taken by field staff and screen them for accuracy,
quality and GPS coordinates as per company standards and procedures.
- Renaming
and editing the images according to the serial numbers
- Uploading
the images to the carbon zero federation (CZFED)
- Receiving,
organizing and filling of all builders forms/data collectors forms/ check
forms from field staff
- Performing
quality checks for all the above data ensuring all forms are correctly
filled
- Enter
the relevant data into distribution sheets and upload to the CZFED
- Receiving,
organizing and filling of all carbon transfer forms from field staff
- Performing
quality checks for the above ensuring forms are correctly filled
- Scan
all forms and store/backup soft copies of the same
- Upload
all scanned copies to the CZFED
- Doing
the data entry of all the surveys from the field and ensuring that the
target is met.
- File
all hard copy data for all projects according to the company standards and
procedures, to provide a comprehensive and clearly referenced audit trail
for all project data
- Ensure/undertake
backup of all soft copy data for all project data
- Preparation
of progress reports (weekly) for assessment of work conducted and project
progress
- Monitoring
data collection and upload through the use of project data tracking tools
- With
the guidance of the UK staff and when requested will be analysing the
surveys on behalf of the company.
- Keep
the records of the analysed data both soft and hard copy and send the
report to the concern staff.
2. Office administration
- Purchase
all stationary for office and schedule couriers as requested.
- Printing/scanning
and photocopying for the office.
- Perform
general requests made by colleagues.
- Answer
all inbound calls.
- Ensure
all areas are clean and tidy, oversee the office cleaner and provide her
with all the necessary cleaning equipment required plus paying the
office cleaner her monthly salary,
- Ensure
milk, tea, coffee, biscuits are available and purchase of kitchen
essentials.
3. Generally
- Provide
support to the country project coordinator and the UK office at all stages
of the GS and CDM process as required.
- Responsible
for all equipment assigned to you – such as phones, laptops etc
- Agree
to follow the code of conduct as set out by the company for all employees.
Other secondary responsibilities
- All
other activities as requested by the Senior Country Coordinator or acting
line manager
Minimum Qualification and Requirements:
You need to have high personal integrity and be willing to take
personal responsibility for your own work.
You must have the intellect and creativity to resolve complex
situations.
Certificates & experience in
- Data
entry and administration/logistics
- Very
good computer skills (especially with databases)
Soft skills and personal work ethics
- Good
interpersonal skills with the ability to encourage a team-based approach
- The
ability to communicate effectively (both orally and in writing) with a
wide range of people within and external to the post holder’s own
organisation.
- A
logical mind with the capacity to overcome difficult problems creatively.
- Good
organisational and negotiation skills together with the ability to
prioritise.
- To
be honest, discreet and trustworthy.
- An
ability to work quickly and accurately.
- An
eye for detail and an ability to work to deadlines.
Interested candidate can send his/her CV and application to
jane.mukuhi@co2balance.com not later than 20th of March, 2013.
Only
the shortlisted candidates will be contacted.
