Programme Operations Manager –
Kenya Country Office
Team / Programme:Programme
Operations
Location: Nairobi
Child Safeguarding:Level 3 - the
responsibilities of the post may require the post holder to have regular
contact with or access to children or young people
Role Purpose: Programme Operations Manager ensures the effective management of logistics, awards management, operational reporting and partnerships for the Kenya Country Programme.
Role Purpose: Programme Operations Manager ensures the effective management of logistics, awards management, operational reporting and partnerships for the Kenya Country Programme.
Scope of Role:
Reports to: Director Programme Operations
Dimensions: Save the Children has been operational in Kenya since 1984, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH.
Dimensions: Save the Children has been operational in Kenya since 1984, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH.
Save the Children has an
operational presence in Dadaab Refugee Camp, Eldoret, Habaswein, Mandera, Meru
and Wajir. Currently, we have a staff complement of approximately 270 staff and
a confirmed budget of approximately US$15 million this year.
Staff directly reporting to this post: Logistics Manager, Partner Capacity Building Coordinator, Reporting Coordinator, Awards Coordinator.
Key Areas of Accountability:
Logistics, Inventory and Procurement
Staff directly reporting to this post: Logistics Manager, Partner Capacity Building Coordinator, Reporting Coordinator, Awards Coordinator.
Key Areas of Accountability:
Logistics, Inventory and Procurement
- Ensure that
the CO logistics capacity and systems meet the SCI MOS and are able to
satisfy the programming requirements
- Manage the
CO Logistics department ensuring that all CO logistics activities (fleet,
assets, transport, supply chain, base setup etc) are coordinated
- Manage all
vehicles ensuring maintenance and insurance
- Ensure goods
and services procured are cost effective and of standard quality
- Ensure
procurement processes are effectively implemented
- Work closely
with the procurement team in negotiating the best deals with suppliers
- Ensure
proper record keeping, maintenance and control of inventory
- Ensure
proper documentation and recording of fixed assets of the organisation
- Manage the
fixed assets
Awards Management
- Ensure that
the management of grants and awards for programme operations is in
accordance with SC policies and guidelines
- Develop
analysis of budget vs actual expenditures on a monthly basis for monthly
remote and actual review meetings with the budget holders/Area Programme
Managers so that remedial actions are developed and implemented as
required
- Ensure that
budget holders understand and implement compliance requirements from the
donor, Save the Children and/or the Government of Kenya
Partnerships and Capacity Building
- In
collaboration with other staff, develop standardised approaches and best
practices in selecting local partners
- Develop and
lead the implementation of a partnership strategy with Standard Operating
Procedures and Minimum Operating Standards
- Lead
agency-wide capacity strengthening strategies including the assessment and
improvement of SC and partners and through linkages with the relevant
technical advisors
- In
collaboration with the Civil Society/Partnership and CRG Advisor,
coordinate agency-wide learning processes in partnership and capacity
building
Reporting:
- Ensure the
timely provision of quality reports to donors after final review by the
Director of Programme Operations
- Support the
development of a reporting timeline tracker that has reminders
incorporated to programme and technical staff and with clear guidelines on
roles and responsibilities in preparation of reports
- Maintain
details of reporting formats and other requirements for all donors and SC
members
- Develop internal
reporting formats for monthly/quarterly SC reports by Area Programme
Managers
Staff Safety and Security
- Work with
the Director of Safety and Security to ensure that the staff and assets of
Save the Children Kenya are safe and secure
- Ensure that
all safety and security minimum operating standards are being met at
sub-office level
- Coordinate
preparation and implementation of staff security guidelines and support
sub-offices in carrying out periodic security assessment and reports
Staff Management, Mentorship, and Development
- Assist in
the management of the performance of all staff in the Program Operations
work area through:
- Effective
use of the Performance Management System including the establishment of
clear, measureable objectives, ongoing feedback, periodic reviews and fair
and unbiased evaluations;
- Coaching,
mentoring and other developmental opportunities;
- Recognition
and rewards for outstanding performance;
- Documentation
of performance that is less than satisfactory, with appropriate
performance improvements/workplans
Skills and Behaviours (our Values in Practice)
Accountability:
- Holds self
accountable for making decisions, managing resources efficiently,
achieving and role modelling Save the Children values
- Holds the
team and partners accountable to deliver on their responsibilities -
giving them the freedom to deliver in the best way they see fit, providing
the necessary development to improve performance and applying appropriate
consequences when results are not achieved
Ambition:
- Sets
ambitious and challenging goals for themselves (and their team), takes
responsibility for their own personal development and encourages others to
do the same
- Widely
shares their personal vision for Save the Children, engages and motivates
others
- Future
orientated, thinks strategically
Collaboration:
- Builds and
maintains effective relationships, with their team, colleagues, Members
and external partners and supporters
- Values
diversity, sees it as a source of competitive strength
- Approachable,
good listener, easy to talk to
Creativity:
- Develops and
encourages new and innovative solutions
- Willing to
take disciplined risks
Integrity:
- Honest,
encourages openness and transparency
Qualifications and Experience
- Recommended
a minimum of 7 years
of management experience in an NGO or similar environment, including
significant field operations experience running both emergency and
development programs
- Masters
degree in development or other social
sciences (desired)
- Substantial
experience in logistics, including procurement, supply chain, fleet
management & inventory
- Substantial
experience and knowledge of effective financial and budgetary control and
securing and managing grants from major institutional donors
- Experience
of working with local, international and government partners
- Fluency in
written and spoken English. Similar skills in Kiswahili and other local
languages an advantage
- Willingness
to travel to Save the Children’s field offices and operational areas on a
regular basis
- Ability and
willingness to change work practices and hours, and work with incoming
teams in the event of major emergencies
- Commitment
to and understanding of Save the
Children’s aims, values and principles including
rights-based approaches
How to apply
The application period is now open and will close on Friday 15th February, 2013 at 4.30 p.m.
To apply for a position, please send a short cover letter and CV to Kenya.jobapplications@savethechildren.org indicating the position applied for in the subject line.
The application period is now open and will close on Friday 15th February, 2013 at 4.30 p.m.
To apply for a position, please send a short cover letter and CV to Kenya.jobapplications@savethechildren.org indicating the position applied for in the subject line.
