Post: Finance Manager and Admin Officer Concern Universal (CU) Kenya
Reporting to:Country Director – Kenya Programme
Rationale: CU requires a skilled and experienced Financial and Admin
Officer to lead in this area for the Country Programme.
Location: Based in Nairobi with occasional travel to partners and
programme areas
CU Background in Kenya:
Concern Universal (CU) is a development and humanitarian
organisation. CU was registered in Kenya in 2001 and is currently working in
Arid and Semi-Arid areas. CU Kenya operates in 7 Counties; in Eastern (Machakos,
Makueni & Kitui), North-Eastern (Wajir & Garissa) and Rift Valley
(Kajiado & Narok) Provinces of Kenya.
To-date CU Kenya has directly assisted over 500,000
beneficiaries.
Vision: A world where justice, dignity and respect prevail for all
Mission: Work in partnership to challenge poverty and inequality
Kenya Strategic Objective: Improved livelihoods and access to
services.
Strategic outcomes:
- Improved health:
WASH, Maternal & Child health, etc
- Improved Food
security: agriculture, livestock development, value addition etc
- Improved social
accountability and education: capacity building of local CSOs, advocacy
for improved service delivery, inclusion of marginalised people
Key Responsibilities:
- To manage and
have overall responsibility for all financial and administrative functions
of CU Country Programme in Kenya.
- Manage cash flow
ensuring sufficient funds are available in country for the smooth
operation of the CU Office and projects.
- To assist the
Country Director in Managing programme income and expenditure.
- Liaise with UK
Office as required on appropriate financial procedures to be implemented
within the programme.
- Engage fully
with the statutory audit process and external programme audits
- Guide the
programme in updating reporting formats and routine monthly procedures for
the financial management of projects.
- Production of
core variance reports and other project financial reports and analysis as
required by the Country Director & UK Office.
- Final
consolidation of project financial reports for donors in close cooperation
with project managers.
- Monitoring and
consolidation of the financial reporting for donors
- Responsibility
for bringing to the Director’s attention all financial matters which are
unclear or require input.
- In close liaison
with programme personnel to help in development of budgets for new project
proposals.
- Responsibility
for carrying out or overseeing of day-to-day financial tasks including
preparation and processing of petty cash vouchers, petty cash
reconciliations, cheque preparation, processing of invoices, maintenance
of cheque register, financial filing etc.
- Monthly
reconciliation of bank and cash accounts; debtor and creditor accounts and
management of appropriate collection/payment.
- Reconciliation
of UK office balances & all project finances.
- Preparation of
monthly payroll and appropriate wage, NHIF, NSSF, pensions and pay as you
earn (PAYE) payments.
- To engage in the
Capacity Building of local Partners in Finance and Administration.
- To ensure the
implementation of internal administration policies
- To respect and
work within all aspects of Concern Universal’s Policies and Guidelines for
Kenya.
- Other tasks as
discussed and agreed with the Country Director
Person Specification and other requirements:
Essential:
- CPA/Accountancy
qualification/or equivalent experience of accounting in the NGO sector.
- High level of
integrity
- Self starter
with a positive outlook.
- Strong skills
and experience with SAGE or comparable spreadsheet & accounting
packages.
- Flexible and
adaptable disposition.
- High attention
to detail.
- Well developed
communication and interpersonal skills.
- Ability to Train
& transfer skills including one to one coaching.
- Proven ability
both to solve complex accounting problems and communicate effectively on
these with non-specialist staff and partners.
- Minimum two
years overseas experience or equivalent experience with a major donor or
agency.
- High level of
understanding of Kenya tax and labour laws
- Reliable and
proactive approach to problem solving.
- Commitment to
and experience of working with local NGOs and institutions.
- Willingness and
ability to travel to the field to work with partners.
- Experience and
familiarity with complex major donor financial reporting and auditing
requirements.
- High levels of
patience & tolerance to manage the multiple challenges of financial
management of complex interacting projects and work with partners.
How to Apply:-
If you feel you are qualified and suitable for the post, please
email you Resume maximum 3 pages and cover letter to cupm@africaonline.co.ke.
All applications must be received not later than Friday 8 March
at 17.30hrs.
Only applications received through the dedicated email address
will be considered
CU is an equal
opportunity employer
