Republic of Kenya
Ministry of Finance
Infrastructure Finance & Public Private Partnerships Project
Executive Assistant to PPPU Director in Kenya
Credit No. 51570
KE
Project ID No. P121019
The Government of Kenya (GoK) in conjunction with the World Bank
is implementing an Infrastructure Finance and Public Private Partnerships
Project (IFPPP) whose overall development objective is to increase private
investment in the Kenyan infrastructure market by improving the enabling
environment to generate a pipeline of bankable PPP projects.
This objective will be achieved through the provision of
technical expertise and building capacity to implement the Government’s Public
Private Partnerships (PPP) National program in Kenya.
It is intended that part of the proceeds of this credit be
applied to eligible payments under the contracts for provision of the
aboveservices and is for a period of one (1) year renewable based on
performance.
1. Objective of the Executive Assistant Position
The main objectives of the Executive Assistant position are:
To provide the requisite initial Administrative support to the
PPP Secretariat/Unit Director to carry out his mandate to assist MDAs to
identify, select, appraise, approve, negotiate and monitor PPP projects
throughout their life cycle, as well as developing administrative &
coordination tools and guidelines within the PPP Unit and with various
stakeholders for the PPP process.
The Executive Assistant will assist in initial screening of all
documentation received by the PPPU Director and ensure distribution and replies
to the right parties.
Moreover, he/ she will follow up with all stakeholders to ensure
prompt reply and execution of PPPU recommendations or requests.
He/she will also be responsible for all inputs on PPPU website
and updates and administrative relationship with the web site company, as well
as, day to day follow-up with the administration work with PIU.
The Executive Assistant will be also responsible for internal
follow up and coordination within the PPPU to ensure smooth flow of operations
and execution of the PPPU Director’s instructions.
2. Tasks to be performed
The Executive Assistant to PPPU Director is expected to perform
the following tasks:
- Maintain
a proactive calendar for the PPPU Director
- Create
and maintain a tracking system for all correspondence between the PPPU and
the PIU and follow up on the necessary actions to complete the assignments
- Screen,
filter, prioritize and respond to internal and external correspondence for
the PPPU
- Assist
the PPPU Director on follow up of performance of PPPU Staff
- Assist
in arranging and coordinating events, conferences and meetings
- Prepare
reports, memos, letters and other documents requested by the PPPU Director
- File
and retrieve corporate PPP documents, records and reports
- Prepare
responses to correspondence containing routine inquiries
- Maintain
records management systems
- Prepare
and follow-up all travel arrangements for PPPU staff members
- Coordinate
all administration work with PIU
- Keep
track on conferences and seminars to obtain information for use in PPP
training programs
- Input
and administer PPPU website
- Oversee
and load integration of all tendering documents and publications over the
PPPU website
- Assist
in the Secretariat work of PPPC
- Carry
out any other assigned duties related to PPP.
2. Qualifications, Skills and Experience
- A
university degree in Business Administration, Economics or a related field
is necessary.
- Prior
experience in dealing with various public entities is a plus.
- Strong
knowledge of private sector operations, understanding of PPP procurement
and operation is a requirement.
- A
post graduate study is an added advantage. Excellent knowledge of English
spoken and written.
- Team
membership and multitasking skills is necessary.
- Working
experience with at least 2-3 years in public sector entity in a related
field.
3. The
Ministry of Finance (the Client) through its Project Implementation Unit (PIU)
now invites interested candidates to apply for the position. Interested
candidates shall provide information indicating their professional capability
to undertake the position. They should provide a cover letter together with
their most recent CV showing their experience, qualifications, capabilities,
references and details of past experience in this area of expertise.
4. Interested
candidates may obtain further clarification at the address given below during
office hours between 0900 to 1630 hours, Monday – Friday inclusive, exclusive
of public holidays, before the deadline for the submission of Expressions of
Interest. The selection of candidates will be in accordance with procedures set
out by World Bank Guidelines: Selection and Employment of Consultants by World
Bank Borrowers, May 2004 and revised in October 2006.
5. Complete
Application documents in plain sealed envelopes with Position reference and
name clearly marked on top should be sent to the address below or forwarded
using the email addresses as shown below or placed in the tender box at our
offices on the 7th floor, Anniversary Towers, North Tower
Postal Address:
Project Implementation Unit
Attention: Procurement Specialist
P.O Box 00100 – 34542
Nairobi, Kenya.
Attention: Procurement Specialist
P.O Box 00100 – 34542
Nairobi, Kenya.
Physical Address:
Project Implementation Unit
Attention: Procurement Specialist
7th Floor, Anniversary Towers, North Tower.
Building No.19 Monrovia Street/University Way
Nairobi, Kenya.
Attention: Procurement Specialist
7th Floor, Anniversary Towers, North Tower.
Building No.19 Monrovia Street/University Way
Nairobi, Kenya.
Telephone No.: 254 - 20 - 2210271/2210341
Fax No.: 254 - 20 - 2210327
E-mail: info@flstap.go.ke
6. Deadline
for submission of Applications is Wednesday 20th February 2013 at 1600 hours
Kenyan local time.
Procurement Specialist, FLSTAP
For: Financial Secretary
For: Financial Secretary