Title: Warehouse Supervisor
Overall Purpose of the Job
To be responsible for the receipt, safe custody and issue of Stocks in all finished & raw material stock locations while adhering to inventory management systems.
To establish, review and maintain optimal stock levels based on the ongoing consumption and lead-time.
To plan and manage all consignment stocks as per detailed procedure.
Main Duties and Responsibilities
Demand Planning
To determine and plan for the monthly finished goods requirements based on replenishment methods, by reviewing and analyzing the sales trend, and taking into consideration of other marketing factors.
Stock Management and Inventory Control
- Physical
Stock Management and Warehouse Operations systems
- Monitoring
and evaluating developments of the warehouse systems
- Defining
warehouse operating criteria and control systems
- Managing
warehouse operations systems, which excel in stock control.
- Defining and
implementing of security systems which will safeguard the stock within the
warehouses and addressing all key safety issues
- Maintaining
a continuous count of all goods moving in the warehouse
- Developing
new methods of rearrangement of the warehouse to ensure optimal
utilization of space and easy identification of good in stock
- Maintenance
of allocated Bin Locations at all times.
- Monitoring
of movement of stock within the company’s warehouses and to the customer
- Liaison with
customer service personnel to ensure correct amounts of stock are
distributed to our customers, including consignment stocks.
- To account
for all movements of consignment stocks and verify monthly, the physical
stocks for invoicing of the consumed stocks as per the agreement with the
customer.
- To ensure
dispatch is done accurately according to the issuing document i.e. ,
invoice , delivery note etc
- To ensure
issuing of raw materials to production is promptly and accurately done
using authorized documents
- To ensue
receipt of all stocks from suppliers & from production is correctly
done & the documents processed Daily
- To ensure
100% accuracy in stock document processing and that no stocks are issued
without authorized document.
- To do stock
reconciliation daily between the Sub Ledger & the general ledger.
Management of Warehouse Staff
- Supervision and
management of all finished goods, packaging & raw material warehouse
personnel to ensure teamwork and efficiency is maintained.
- Define and
implement development plans for the department and supervision of the
team.
SHHE, OSHA and QMS Procedures
To ensure understanding and compliance of the Safety, Health, Hygiene and Environmental (SHHE), Occupational Safety and Health Administration (OSHA) and Quality Management Systems (QMS) Procedures and Activities as laid down in the SHHE, OSHA and QMS policy guidelines.
General Administration
To ensure understanding and compliance of the Safety, Health, Hygiene and Environmental (SHHE), Occupational Safety and Health Administration (OSHA) and Quality Management Systems (QMS) Procedures and Activities as laid down in the SHHE, OSHA and QMS policy guidelines.
General Administration
- Assist in
physical control verification of raw materials at NCPB
- Ensure
compliance with company and government regulations
- Work closely
with the Finance Manager to provide quality financial information and
maintain financial and inventory records
- Ensure
proper housekeeping on the entire warehouse
- Any matters
that may be delegated by the Finance Manager. Page 3 of 3
Knowledge and Skills
Education qualifications required
Education qualifications required
- Diploma in
Business Administration/Purchasing & Supplies/ warehouse Management
- 3 years
experience in a senior or similar position within a large service
industry.
Work experience required
- Minimum of 2
years experience in a similar position in a commercial organization.
The CVs to be sent to titus@kentrain.co.ke by 30th January 2013
with the subject WAREHOUSE SUPERVISOR
