Regional M&E Coordinator
Country: Kenya & Somalia
Country: Kenya & Somalia
Base location:Nairobi
Duration: 1 year
Start Date:15/03/2013
The Regional Monitoring and Evaluation Coordinator is
responsible for the development of monitoring and evaluation (M&E) strategy
and capacity for the Solidarites International Kenya/Somalia program.
The M&E Coordinator will also assist in the development of
the remote management model for Somalia programs.
He/she contributes to SI’s quality oriented approach including specific mainstreaming of issues such as “do no harm”, gender, accountability and community participation.
He/she contributes to the Institutional Knowledge Building (IKB) process and the improvement of Solidarites International methods and techniques.
Note: The
Responsibility for Monitoring and Evaluation of program activities remains the
primary responsibility of all the personsdirectly involved in the
implementation of the activities; i.e. Program Managers, Field Coordinators,
DCD Kenya and DCD Somalia; whereas the M&E Coordinator will ensure these
tools are developed and available to the field teams.
Org Chart Position (reporting and functional relationships)
Line manager: Head of
Mission for Kenya/Somalia
Line Managers to: M&E
assistant
Functional technical support to: Program managers and Field Coordinators in Kenya and Somalia
List of main tasks:
Strategic orientation
- Be
the driving force for improving the M&E component of the mission
- Participate
actively in the annual country strategy planning/review process
- Participate
actively in the annual “technical coordinators week”
Relevance and quality of projects
- Approve
the M&E approaches/methodologies/tools of individual projects.
- Ensure
that M&E addresses the relevance and consistency and impact of all
programmes vis-Ã -vis the needs of the populations
- Contribute
to the integration of SI mainstreaming priorities in the project cycle, in
line with SI policy papers.
- Develop
SI team capacities on M&E techniques and methodologies
- Review
and develop additional M&E tools and processes where needed and to
revise existing tools where appropriate (this will include recommendations
for changes to admin or logistics tools/processes where appropriate).
- To
develop a simple activity mapping methodology for use by field teams,
including the capture and presentation of basic information on activities
(including location project name, Donor, photographic evidence,
implementation dates etc.)
Coordination, technical support and operational monitoring
- Develop
strong and positive functional relationships with all relevant interlocutors
in the SI team, including but not limited to: Field Coordinators; PM’s;
Log/Admin managers; WASH and FS/L Coordinators; Log and Admin
Coordinators, DCD’s and CD.
- Ensure
the Kenya/Somalia program adheres to established M&E frameworks. This
will encompass monitoring of internal processes, project indicators and
risk factors.
- Assist
the PM’s, Field Coordinators and Technical Coordinators to develop
relevant project indicators
- Lead
the development of specific M&E workplan for each project, with
technical inputs by the other Technical coordinators.
- Conduct
regular monitoring of the M&E workplan for each project and alert the
Coordination team to any shortcomings or concerns via a monthly M&E
report.
- With
the coordination team, take part in a monthly review of Project
Implemention Plans (equivalent to APU-IC)
- Provide
M&E technical and methodological support to programme managers for
project planning and implementation.
- Anticipate
difficulties relating to how his/her tasks are carried out and facilitate
the resolution of problems
- Propose
reorientation of activities and indicators according to changing contexts
- To
assist in outsourcing of technical support where relevant.
- Support
the development of ToR for external project evaluations, and follow up on
evaluation findings and recommendations.
- To
coordinate SI’s M&E approaches with other actors, harmonising and/or
combining SI’s M&E efforts with other actors when relevant.
Institutional Knowledge Building (IKB)
- To
use SI’s IKB tools to document M&E tools and methodologies/approaches;
sharing with relevant HQ departments (Technical and Programme Quality
Department and desk).
- Participate
in the centralization and dissemination of M&E procedures, guides and
tools linked to activities to the SI team
- Propose
improvements on existing tools
- Develop
a network of M&E experts at national level; develop technical
partnerships with others actors in the intervention zone; and keep the
coordination team regularly informed of such.
- In
coordination with the Technical and Programme Quality Department,
capitalize on the intervention methods and techniques, and on the
experiences acquired by SI and others actors in the field.
- Ensure
recommendations and lessons learned from external evaluation are shared
with the teams
- To
assist the HoM in developing and documenting SI’s reduced access
management approach (equivalent to remote management approach)
- To
produce a detailed handover report in the approved SI format the end of
the employment contract, validated by the HoM and Desk Program Manager.
HR management/Capacity Development
- Identify
M&E training requirements within program teams and assess locally
available training resources
- Implement
M&E technical training in line with operational needs and the training
requirements identified
- Brief
new local and expatriate staff on M&E aspect of existing programs
- Lead
workshops, coordination meetings and/or technical exchange programmes as
required
- Evaluate
and assess the performance of collaborators under his/her direct
supervision
- Supervise
adherence to security regulations by personnel under his/her supervision
- Actively
participate in the organization of regional technical weeks and compiling
reports on these work sessions
Reporting / communication / representation
- Support
the HoM in fundraising and the negotiation and examination of project
proposals
- Convey
information to the relevant authorities on security matters or any event
having a possible consequence on SI activities and the security of the
teams.
- Validate
M&E reports from field teams and M&E aspects of proposals/reports
- To
assist the HoM in establishing and maintaining a communication network and
good relations with local/government authorities, donors’ representatives,
cluster partners, UN agencies and other international/national agencies.
- Ensure
that SI is represented at all relevant meetings or forums concerning
M&E in relation to SI programmes
- Represent
SI when asked and/or delegated to do so by the HoM
- Reply
to HQ requests regarding specific programme needs
Qualifications and experience requested:
Education:
- Relevant
university degree, preferably in social sciences, international relations
and/or development or other relevant discipline (Master’s Degree level is
desirable)
Experience:
- Working
experience in 2 or more international contexts would be a distinct
advantage
- Working
knowledge of UN partners and institutional donors
- At
least 2 years of field experience with INGOs in a senior role with similar
responsibilities
- Proven
experience in project cycle management
- At
least 1 year experience of voucher programming would be a distinct
advantage
- Experience
of semi-arid and pastoralists context would be a distinct advantage
- Good
knowledge of gender and do not harm approach would be a distinct advantage
Other skills and competences:
- Excellent
interpersonal, written and verbal communication skills
- Strong
analytical skills (qualitative and quantitative)
- Good
understanding of various donor and UN agencies funding priorities and
requirements
- Political
and cultural awareness of the Somalia context
- Excellent
communication and training skills
- Calm
and diplomatic.
- Ability
to motivate others to adopt new ideas and bring about change
- Natural
ability to connect with other stakeholders and team members
- Strong
capacity to work with initiative and without close supervision
- Good
multi-tasking skills
- Ability
to work effectively in a multicultural team
- Ability
to meet strict deadlines
- Very
comfortable with standard office software and internet research.
Languages:
- English:
Fluent with excellent writing capacities
- Working
knowledge of Somali would provide a significantly advantageous
- Working
knowledge of French would be advantageous
How to apply:
Send a cover letter and CV to the following email address:
jobapplication@solidarites-kenya-som.org.
Please indicate the job title in the email subject line.
Deadline for applications: 12th February 2013.
Please note that only shortlisted applicant will be contacted
for interview.
Solidarites International is an equal opportunities employer
