Our client Planning Systems
Services Limited, with its main office in Nairobi, Kenya is a well renowned
architectural firm, which has an exceptional track record of competence in
design and project implementation.
1. Receptionist
The Receptionist is the
initial company contact with visitors.
The incumbent will be
responsible for providing administrative support to ensure that organizational
services are provided in an effective and efficient manner.
Principal Accountabilities:
- Maintain the
telephone switchboard and direct telephone calls to the desired staff
- Maintain
accurate record of incoming and outgoing calls and visitors
- Receive
customers visiting the organization and direct them to the relevant
officers
- Ensure that
all the queries at the front desk are handled effectively
- Coordinate
communication flow between staff members, visitors and within the
departments
Qualifications, Experience and knowledge:
- A Diploma in
Business studies
- At least 3
years’ experience in a similar function.
- Good
knowledge of office administration in a busy office
- Good MS
Office skills
- Excellent
communication skills
2. Secretary
Reporting to the Directors,
the Secretary provides secretarial, organizational and administrative support
to ensure that services are provided in an effective and efficient manner.
Principal Accountabilities:
- Coordinate
and facilitate the Directors’ diaries for meetings, appointments and
conferences
- Plan and
coordinate professional meetings and conferences
- File and
register of all incoming communication and circulate what is necessary
- Type all
official correspondence and professional documents for the Directors and
the Technical Staff
- Supervise a
pool of staff
- Receiving
visitors and calls, determining the priority matters, and providing alert
messages to the Directors accordingly
Qualifications, Experience and knowledge:
- Background
knowledge in an architectural firm
- A diploma in
secretarial studies and/or administration
- At least 3
years’ experience in a similar function
- Knowledge of
administrative and clerical procedures
- Good
knowledge of MS office
Interested candidates are requested to forward their updated CVs
to recruit@virtualhr.co.ke by 26th January, 2013 stating their current and
expected remuneration, day time telephone contacts and addresses of three
referees.
Only shortlisted candidates
will be contacted.
