Organization:Adeso- African
Development Solutions
Position Title:Operations Manager - Resilience and Economic Growth in Arid Lands: Improving
Resilience in Kenya (REGAL-IR) Program
Working with: Field
Staff
Program / Duty station: Isiolo
or Lodwar
Duration: 1 Year
Starting date: April
1st 2013
Organizational Context
Organizational Context
Adeso, formerly known as Horn Relief, is an expanding and
vibrant African based international development and humanitarian organization.
At Adeso, we work with African communities who are yet to realize their full
potential; working inside these communities to create environments in which
Africans can thrive.
Our belief that economic, social and environmental security is
the bedrock of a healthy community drives the nature and intent of our
programming.
We work to prevent and overcome situations that adversely affect
community well-being by: reinvigorating the economy, developing skills for life
and work, providing humanitarian aid, and influencing policy.
For the past 20 years we have strengthened rural livelihoods
through environmental awareness, training, technology transfer and innovative
humanitarian projects in pursuit of a peaceful, self-reliant, and greener future.
Currently, Adeso has programs in Somalia, Kenya and South Sudan.
Our current donor portfolio includes the European Commission,
USAID, SIDA, CIDA, UNICEF, and the Government of Netherlands, among others.
Adeso is an exciting and dynamic organization experiencing
managed rapid growth. It offers sound employment conditions with opportunities
for personal growth and development.
Position Summary
The REGAL IR program is a 5 year initiative aiming to reduce
hunger and poverty, increase social stability and build strong foundations for
economic growth by strengthening social, economic, and environmental resilience
in pastoral and transitioning communities in Kenya’s arid lands.
It has six strategic objectives including diversifying
livelihoods, improving value chain inclusiveness, natural resource management,
conflict management, disaster risk reduction, and improving nutrition.
The program will be based in Isiolo County and implementing in
Isiolo, Garissa, Wajir, Marsabit, and Turkana. The Operations Manager postion
will be based in Isiolo or Lodwar with frequent travel to field offices.
Position Purpose
Position Purpose
- Provide
timely logistical support to the program
- Coordinate
security services to program
- Support
Deputy Chief of Party (DCOP) on all operations matters
Specific Roles and Responsibilities
The Operations Manager will develop and implement operations
protocols for all administrative, logistics, transport and security functions
in all field offices.
She/he will act as focal point for all security related matters
of the program and provide regular security information and analysis to inform
program and other management decisions in order to ensure the safety of staff
and assets.
The Operations Manager will also attend all security related
coordination meetings and maintain collaboration with NGO SPAS, UNDSS and
relevant partner organizations active in program sites.
He/she will undertake a number of duties and responsibilities,
including:
Logistics
- Design
and Implementing procurement system in line with USAID policies and
guidelines;
- Oversee
the implementation and enforcement of storage and transport systems;
- Ensure
efficient procedures for timely delivery of goods and supplies to field
offices and maintain tracking system for supplies;
- Ensure
proper inventory and tracking of all program assets, equipment;
- Establish
maintenance systems and procedures for assets, equipment and premises;
- Assist
in the development of program budgets in regard to transport, security,
procurement and logistics;
- Supervision
of administrative, transport, procurement staff;
- Ensure
that the IT department maintains a secure, reliable infrastructure
environment and adequately plans for disasters and recoveries for all
organizational offices;
- Liaise
with other NGOs and the UN agencies in Nairobi and field level regarding
Security and logistics matters;
- Generate
a monthly operations report for the senior management team that reviews
and analyses key indicators and develops strengthening or corrective
actions
Capacity Building
- Develop
and implement a capacity building plan for program staff and 12 month
handover plan
- Supervise
and manage all administrative, logistics, transport and security staff in
the field.
Security
- Primary
point of contact for all security issues within the program;
- Orient
staff and visitors on security and operations at field offices;
- Maintain
awareness of the security environment of all program offices;
- Review,
update, implement and enforce security policies and procedures for the
program in all field offices. Reviews and updates physical security
guidelines, protocols, and emergency plans on an ongoing basis and updates
them where necessary.
- Provides
detailed analysis and recommendations for security and travel for any
event or program activity held in field offices
- Provides
routine and emergency security updates to program staff;
- Develops
a network of professional security contacts and local actors;
- Maintains
a relationship with NGO SPAS and UNDSS and attends security coordination
meetings;
- Provides
on-going security training and refresher courses on all aspects of
security protocols to program staff
Skills and Qualifications
- A
minimum of 4 years of professional experience in logistics, procurement,
security awareness and management and operations working in a
post-conflict or conflict environment. Knowledge of NGO operations
strongly preferred.
- Undergraduate
degree in Logistics/Procurement, Business Management, Social Sciences, or
related field. A Masters degree/professional qualification in one of those
fields is preferred.
- Excellent
interpersonal, organizational and time management skills.
- Excellent
communication skills (oral and written).
- Cross-cultural
sensitivity, command of local language desirable
- Demonstrated
capacity to function well in a team and contribute effectively to team
efforts.
- Ability
to maintain performance expectations in diverse cultural contexts,
psychologically stressful environments and physical conditions with
limited resources.
- Proven
security management skills, with emphasis on the unique security
requirements of humanitarian aid work.
- Practical
knowledge of tools and mechanisms and procedures for personal and
organizational security. Have a broad understanding of the global security
issues.
- Experience
with telecommunications devices (SAT phones, Thurayas) preferred.
- Experience
working with multi-cultural teams.
- Superior
verbal and written communications skills ,
- Gives
attention to detail and has an analytical mindset.
- Strong
interpersonal skills
- Public
relations oriented with tact, diplomacy and respect for social protocol;
- Excellent
organizational and time management skills.
- Ability
to work independently and under pressure in a rapidly changing
professional environment.
- Strong
computer skills in MS Office and other relevant applications;
- Ability
to maintain momentum on multiple activities and processes simultaneously;
- Demonstrated
integrity, maturity, independent thinking, and judgment;
- Willingness
to undertake extensive travel to field offices
- Willingness
to assume a range of unanticipated assignments;
Application Process
This is a challenging opportunity for a dedicated and highly
motivated professional.
If you would like to join this dynamic team and be part of
building resilience and economic growth in Africa, please submit your
application to jobs@adesoafrica.org, or hand deliver it to THE FORMER RED CROSS
OFFICE, ISIOLO TOWN quoting the position on the envelope, by 5 February
2013.
Each application should be addressed to the Human Resources
Manager and include the following:
- An
updated CV
- An
application letter which should include remuneration requirements and
contact information for three work-related referees.
Women candidates are encouraged to apply
Only short-listed candidates will be contacted.
Adeso
is an equal opportunity employer
Website: www.adesoafrica.org
Website: www.adesoafrica.org
