Job Title: Office Receptionist
Reference: OR _2013
Recruiter: Altima Africa Ltd
Recruiter: Altima Africa Ltd
Location: Nairobi
Available: ASAP
Category: Experienced
Offer: Neg.
Profile Introduction
Profile Introduction
Our
Client, a leading multinational I.T firm, seeks to recruit an Office
Receptionist responsible for operating multi-line telephone system and various
administrative duties to ensure smooth, swift and efficient service delivery to
internal and external customers.
Minimum Requirements
- Undergraduate
degree in an administrative field will be critical.
- Additional
qualifications in secretarial fields will be an added advantage.
- At least 2
years’ experience in a busy multi-cultural / multinational organization.
Job Specification - Office Receptionist
Essential Duties and Responsibilities
- Welcomes on-site
visitors, determines nature of business, and announces visitors to
appropriate personnel.
- Retrieves
messages from voice mail and forwards to appropriate personnel.
- Answers incoming
telephone calls, determines purpose of calls, and forward calls to
appropriate personnel or department.
- Answers
questions about organization and provides callers with address,
directions, and other information.
- Monitors visitor
access and issues passes when required.
- Updates
appointment calendars.
- Receives, sorts,
and routes mail; maintains and routes publications.
- Maintains fax
machines, assists users, sends faxes, and retrieves and routes incoming
faxes.
- Takes payments
for services and products.
- Prepares travel
vouchers.
- Orders,
receives, and maintains office supplies.
- Creates and
prints fax cover sheets, memos, correspondence, reports, and other
documents.
- Performs other
clerical duties such as filing, photocopying, and collating.
Competencies
- Excellent
Planning and Organizational skills
- Ability to
effectively manage multiple priorities at a given time
- Exemplary
Customer Service Skills
- Prioritizing and
Decision Making skills
- Excellent
Interpersonal skills
- Exemplary
Communication skills
- Initiative and
Innovation
- Punctuality and
Dependability
- Adherence to
Procedures and Quality Standards
How to apply
If you
are qualified and up to the challenge visitwww.altimaafrica.com/careers.php and
apply online by 5pm, 21st January 2013.
Please
note that only qualified candidates will be contacted.
