ACTED (Agency for Technical Cooperation and Development) is a
non- political and non-confessional international NGO founded in 1993 and
headquartered in Paris, France.
The organization’s vocation is to save lives, assist vulnerable populations and bring hope to those in need for a better future.
The organization’s vocation is to save lives, assist vulnerable populations and bring hope to those in need for a better future.
1. Compliance Officer (Nairobi)
Responsibilities and Duties
- Compile
and file all key project documents related to financial, logistics,
administrative, and programme information in the designated project FLAT
(Finance, Logistics, Administration Team) folder. During this time the
Compliance Officer should ensure that all FLAT folders are duplicated
(photocopied) regularly with any arrival of a new document and sent to HQ
on time.
- Follow-up
of the FLAT process at base level by ensuring the regular (fortnightly)
transfer of the project(s) FLAT documentation to the capital office,
- At
the end of the project, ensure the centralization of all FLAT folders at
the Capital office.
- Provide
timely supplementary quality control of the FLAT documentation by checking
the accuracy and consistency of the information between the related
documents and report discrepancies immediately to the department concerned
for corrective action; This process can be integrated into a specific
internal audit process under the guidance of the Country Finance Manager
and/or the Country Director.
- Conduct
a monthly market-price survey of the materials/services identified the
current country market basket (frequently procured items/services).
- Facilitate
and report compliance of all Audit recommendations/Action plans under the
authority of the Country Director and provide accurate feedback
immediately.
- Comply
with the Audit Department Code of conduct.
- The
FLAT/Compliance Manager is responsible for preparing a monthly FLAT report
summarising the compliance status of on-going projects and reporting on
compliance tests performed in the previous period.
- Facilitate
the preparation of external audits in coordination with the Country
Director and ACTED Compliance department at the Head Quarter in Paris.
- Conduct
internal Compliance reviews ensuring that Organizational procedures are
being consistently followed and prevent fraud risks.
- Report
the updates of the FLAT situation for all projects during the country FLAT
meetings
- Alert
in a timely and diplomatic manner of any compliance problem or fraud
identified.
Required Profile
- A
Degree in Commerce/Business Administration (Accounting/Finance Option)
from a recognized University or equivalent preferably pursing ACCA
professional Stage or CPA Part 3
- Proficiency
in Microsoft Office software package is a must.
- A
minimum of 3 years experience in a similar position is desired preferably
in an NGO.
- Ability
to coordinate diplomatically and independently with other departments.
- Confident
person with ability to clearly articulate concepts and policies
- Ability
to maintain integrity and professionalism
- Independent
person willing to actively contribute to a complete transparency of the
organization processes
- Able
to work with limited supervision
- Highly
motivated and ability to work with culturally diverse groups of people
- Willing
to travel to ACTED bases up country regularly
2. Compliance Assistant (Nairobi)
Responsibilities and Duties
Responsibilities and Duties
- Assist
the Compliance Officer in compiling and filing all project related
financial, logistics, administrative and programme information in the
designated project compliance folder.
- Follow-up
of the compliance process at the base level by ensuring the regular
(fortnightly) transfer of the project(s) compliance documentation to the
capital office.
- Facilitate
the compliance review process once the project has been terminated and
ensure the accurate documentation of costs/expenses allocations within the
documentation.
- Submit
the completed compliance folder (final version) to the Regional Office
once the Compliance review process has been completed and ensure that the
duplicate compliance folder is securely archived.
- Facilitate
in timely supplementary quality control of the compliance documentation by
checking the accuracy and consistency of the information between the
related documents and report discrepancies immediately to the department
concerned for corrective action.
- Facilitate
and report compliance of all audit recommendations/action plans under the
authority of the compliance officer and provide accurate feedback
immediately.
- Assist
the compliance officer in conducting a monthly market-price survey of the
materials/services identified the current market basket (frequently
procured items/services). Comply with the Audit Department Code of conduct
- Assist
the compliance officer in preparing a Monthly Compliance Report giving as
much detail as possible for all existing projects that are ongoing and
completed but are yet to be reviewed and submitted to the Regional Office.
Facilitate the preparation for country external audits and regularly
update the compliance officer of the progress through the relevant
follow-up memo.
- Report
the updates of the compliance situation for all projects during the
Country Compliance meetings.
Required Profile
- A
Degree/higher diploma in Commerce/Business Administration
(Accounting/Finance Option) from a recognized
- Proficiency
in Microsoft Office software package is a must.
- A
minimum of 2 years experience in a similar position is desired.
- Ability
to coordinate diplomatically and independently with other departments.
- Confident
person with ability to clearly articulate concepts and policies
- Ability
to maintain integrity and professionalism
- Independent
person willing to actively contribute to a complete transparency of the
organization processes
- Highly
motivated and ability to work with culturally diverse groups of people
- Willing
to travel to ACTED bases up country regularly
3. Area Appraisal, Monitoring and Evaluation Unit Officer (Maralal,
Samburu County)
This position will report to the Appraisal, Monitoring & Evaluation Unit (AMEU) Officer of Kenya/Somalia based in Nariobi.
This position will report to the Appraisal, Monitoring & Evaluation Unit (AMEU) Officer of Kenya/Somalia based in Nariobi.
The position is based in Maralal town, Samburu County and
requires frequent travel to ACTED project sites in Northern Kenya.
Key Responsibilities and Duties
Key Responsibilities and Duties
- Collaborate
with Field Coordination and Programme Development Departments to design
logical frameworks and indicator collection plans;
- Assist
in the design of appraisal, monitoring and evaluation methodologies and
tools;
- Provide
supervision and direction to the AME Unit in his/her area of
responsibility, including training the team on tools and data collection
techniques;
- Plan
and conduct field-level data collection, at different stages of the
project to support project cycle management;
- Support
the analysis of qualitative and quantitative data, writing and compiling
reports;
- Manage
the community complaints-response mechanism in Samburu County.
Requested Profile
- University
degree or Masters in Sociology, Development Studies or a related field;
- Flexibility
and willingness to travel extensively in all ACTED areas of intervention
and to spend long periods in the field;
- Excellent
written and verbal communication skills; must be able to communicate
effectively in English language;
- At
least 3 years of work experience in a similar field; former experience
with humanitarian organizations is an asset;
- Previous
experience with community development, economic/agricultural development,
and/or Participatory Rural Appraisal methodology is an asset;
- Knowledge
of and experience in field-based data collection methods; and
- Design,
Monitoring and Evaluation experience in humanitarian/development settings.
4. AMEU Assistant (Turkana)
Responsibilities and Duties
Responsibilities and Duties
- Assist
the AMEU officer to collaborate with Programme Departments to prepare and
implement monitoring and evaluation plans to measure project
progress and impact indicators;
- Assist
in the design of appraisal, monitoring and evaluation methodologies and tools
and ensure they are in line with project objectives and indicators;
- Assist
in planning and conducting field-level data collection and project
monitoring using different techniques including household surveys, market
data collection, focus group discussion, key informant interviews,
participatory rural appraisal methods etc;
- Conduct
training and supervision of enumerator teams, including checking
questionnaires for reliability and consistency;
- Conduct
quantitative data entry and recording of qualitative field notes, and
conducting quality checking and cleaning of data;
- Support
the analysis of qualitative and quantitative data, writing and compiling
reports to assist programme management and programme development;
- Improve
AMEU processes and procedures including data collection skills, data
quality, analysis and report writing;
Required Profile
- Higher
diploma in Sociology, Development Studies or a related field;
- At
least 2 years of work experience in a similar field; former experience
with humanitarian organizations is an asset;
- Previous
experience with community development, food security, livestock health or
productivity development, WASH and/or Participatory Rural Appraisal
methodology is an asset;
- Flexibility
and willingness to travel extensively in all ACTED areas of intervention
and to spend long periods in the field;
- Excellent
written and verbal communication skills; must be able to communicate
effectively in English language and Turkana languages;
- Knowledge
of and experience in field-based data collection methods; and Monitoring
and Evaluation experience in humanitarian/development settings is
preferred.
Application Procedure
Applications should be submitted by email to:
kenya.jobs@acted.org with the subject line being the position applied for
before 5pm on the closing date of 8 February 2013.
Each application package should include the following:
- Cover
letter with the applicant’s current contact information;
- Resume
(including detailed work experience, education
certificates/degrees);
- References
(minimum of three, with complete contact information).
Please note:-
- Short
listing will be done on ongoing basis.
- Only
the shortlisted candidates will be contacted.
ACTED is an equal opportunity employer.
