Finance Manager - Rwanda
Brand: FH
International
Job Type: Full Time
Job Type: Full Time
Location: Kigali,
Rwanda
Job Description
Mission Statement
Motivated by Christ's love, this position plays a key role in
promoting the wholistic ministry of FH through the framework of the
organization’s vision, “God called and we responded until physical and
spiritual hungers ended worldwide.”
In order to accomplish this vision, FH mission is to “walk with
churches leaders and families in overcoming all forms of human poverty by
living in healthy relationship with God and His creation.”
Position Summary
Position Summary
The Finance Manager (FM) provides strategic financial management
leadership for FH Rwanda and ensures compliance with policies and
procedures.
He/she is responsible for managing the Finance unit and ensuring
that routine monthly finance schedules and reporting deadlines are
met.
Through high-level analysis of past spending and projections,
the FM provides key input and recommendations to Program Managers in the
development of new budgets as well as the effective management of current
programs.
The Finance Manager is a member of Country Senior Leadership
Team (SLT) and participates in regular SLT meeting according to the SLT charter
and schedules and is in general responsible for overall financial management
and compliance.
Purpose
Purpose
The purpose of the Finance Manager position is to ensure that
FH/ Rwanda achieves the Vision, Mission and Values (VMV) through effective and
efficient management and implementation of Finance of FH Rwanda.
Skills/Requirements
Essential Duties/Responsibilities include the following.
Essential Duties/Responsibilities include the following.
Other duties may be assigned and percentages are approximate.
Key Result Area #1 - Overall Financial Management and Compliance 55%
Key Result Area #1 - Overall Financial Management and Compliance 55%
- Develop,
coordinate and implement plans for the control, monitoring and reporting
of all FH Rwanda financial operations;
- Develop,
review, update and implement effective financial policies and procedures
for FH Rwanda that comply with Generally Accepted Accounting Principles
(GAAP), local and global FH policies, donor requirements and all relevant
Rwanda regulations and norms;
- Cultivate
and maintain an expertise on the rules and regulations of various donors and
provide guidance in the area of donor compliance;
- Maintain
current knowledge of local government requirements related to financial
matters and ensure compliance with tax regulations and other legal
requirements.
Key Result Area #2 -
Finance Unit Leadership and Management 10%
- Provides
direction to the Finance unit and manage the Finance Team to follow
routine weekly and monthly schedules and meet deadlines;
- Collaborate
closely with the HR Manager to recruit, orient and train all finance
department staff;
- Conduct
regular finance staff performance evaluations and supports key staff in
addressing gaps following through on personal / professional development
plans;
- Manage
finance staff travel and vacation to coordinate staff absences to avoid
gaps and minimize risks in key responsibility areas;
- Identify
capacity development needs within the department and organize appropriate
trainings.
Key Result Area #3 -
High-Level Financial Analysis and Recommendations 5%
- Support
Program Managers in strategic and routine budget management, including
budget planning, preparation and monitoring.
- Through
use of monitoring tools such as the Programs-Finance-Logistics scorecard,
coordinate closely with the other departments to ensure an efficient and
effective use of resources and assets;
- Work
with regional finance managers to appropriately implement the new indirect
cost recovery model;
- In
collaboration with the CD develop, maintain and advise on the overhead
budget (current and projected);
- Provide
analysis and review in the preparation and revision of new grant proposal
budgets (ensuring all costs are well estimated and provided for) and work
with the Regional Finance Manager (RFM) on the review and close any gap in
relation and in close consultation with the head of program and CD;
- Work
closely with Program Managers to maintain and update the quarterly MYFP
budget forecasting tool;
- Perform
high-level analysis of spending vis-Ã -vis budgets and planned cash flows
to point out areas of potential over/under spending.
Key Result Area #4 -
Internal Controls and Audit Support 5%
- Perform
regular checks of FH’s accounting activities in all its site offices,
including monthly reviews of financial transactions to check for
appropriate documentation, correct account assignment and approvals;
- To
ensure that adequate internal controls are in place, closely monitor all
financial activities and keep the Country Director advised of all
situations which have the potential for a negative impact on internal
controls or financial performance;
- Take
a leadership role in facilitating internal (Africa Region Internal
Auditor) or external audits. Liaise with the International office and
other stakeholders in the planning and coordination of any of these audits
as in a team we stand and defend effectively;
- Take
appropriate action with departments concerned to address audit findings
and recommendations, follow through on action plan commitments and share
all through the CD to the key levels or offices;
- Pursue
the protection and maintenance of FH Rwanda assets (cash, inventory,
equipments) through the enforcement of internal control policies and
procedures;
- Ensure
appropriate control and security of all FHA/Rwanda cash resources at all
times; reconcile advance accounts, other balances monthly and as per the
internal controls/policies/procedures.
Key Result Area #5 -
Financial Reporting (Internal and External) 10%
- Supervise
monthly financial closing process in Sun System (review, upload and post
monthly journals);
- Maintain
a sound management to the accounting system or packages FH Rwanda uses
appropriately to avoid any kind of misuse;
- Provide
an accurate monthly updated Accounts Payable, Accounts Receivable and cash
balance reports with some narrative explanations;
- Ensure
that, on monthly basis, balance sheet reconciliations are completed on
timely basis and that country standard report and supporting data are
reviewed and produced on a monthly basis;
- Consolidate
monthly financial reports to provide project managers with timely reports
on fiscal health, including revenue/expenditure reports, expense reports
by grant and budget variance reports, among others;
- Complete
the monthly FH Rwanda finance scorecard and any of the associated request
in regard;
- External:
Direct the preparation of, reviews and approves all donor financial
reports in respect to accounting, legal and contractual requirements and
ensures the review of such reports by the Country Director prior to
submission;
- Fully
respond on all the reviews at any time from the RFM or at times to these
which may come from the Global office or National Organization (NO)
directed to the FM due to urgency copy RFM and CD or head or the programs.
Key Result Area #6 - Cash
Flow Planning and Cash Management 10%
- Review,
upload and post monthly Cash Flow journals into Sun system before monthly
deadlines;
- Monitor
monthly cash flow, and work with program staff and others to better
estimate cash needs;
- Monitor
and assess cash levels in Kigali and for any sites if any vis-Ã -vis
spending plans, contractual commitments, etc. to sufficient operational
funds available, and vendor and labor payments are made promptly upon
receipt of necessary justification documentation. Ensure regular
contact with local bank management on routine operational matters with FH
Rwanda including negotiation of exchange rate, e-Banking timely and
efficiently give information and advise accordingly and where applicable;
- Ensure
that FH Rwanda policies on program advances, credit terms, credit cards
and use of bank payment instruments are in compliance with FH requirements;
- Review
payments and ensure they are in compliance with FH requirements before
their approval by the Country Director.
Key Result Area #7 - Coordination
with other departments 5%
- Assist
accounting and human resources with payroll processes to enable accurate
and timely distribution of salaries and benefits;
- Review
all contracts (both personnel contracts and vendor contracts) to ensure
their compliance with FH policies before submission to the Country
Director for final approval and signature.
- Collaborate
with Logistics staff to establish and maintain accounting standards,
transparent procedures, and donor compliance regarding procurement
activities using the purchase procedure and policies, procurement plan and
schedule efficiently;
- In
collaboration with Log and Admin maintain critically all the lease and
rent schedules, Vehicle Logs etc. and be in position to advice the best
rates and when this go diverse.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty/function satisfactorily.
To perform this job successfully, an individual must be able to perform each essential duty/function satisfactorily.
The requirements listed below are representative of the
knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
- Has
a vibrant personal relationship with Jesus Christ
- Christian
commitment to serving the poor and in full agreement with FH’s Christian
foundation and beliefs as expressed in our Vision, Mission and Values
- Has
thorough understanding of development and/or missions
- Has
a strong aptitude for organizational change, participatory and servant
leadership, innovation, learning, team building
- Is
interested in the growth and well-being of the staff
- Strong
people-management and leadership skills
- Application
of computer Literate (Microsoft Suite, Advanced Excel)
- Proven
Experience & application knowledge of Sun Systems V5.3.1.3 Sun
systems, Vision XL and Vision Executive on hand and fluent operation and
interpretation level.
- Must
have a proven knowledge of Generally Accepted Accounting Principles and a
practical knowledge of financial systems and internal controls.
- Proven
experience in treasury activities, establishment and monitoring of
budgets, and an understanding of data processing concepts and systems.
- Must
demonstrate compatible to FH VMV with proven leadership skills, strong
Christian values and able to work in a cross cultural setting.
- Must
be able to travel (10%)
- Must
have good oral and written communication skills, team building skills, and
ability to work in a cross-cultural environment with multi-national staff.
- Must
demonstrate excellent interpersonal skills and ability to diagnose finance
issues and mitigate effectively with a balanced procedural aspect avoiding
any conflict of interest in a cost effective manner.
Education and/or Experience
- Chartered
Accountant or Certified Public Accountant any equivalent.
- Should
have minimum of 6 years experience in a similar or senior finance position
with an International NGO preferably with experience of Africa south of
the Sahara.
- Should
have practical experience in using a wide range of accounting software
including V5.3.1.3 Sun systems, Vision XL and Vision Executive on hand and
fluent operation level.
- Must
have a degree in Business Administration (Accounting) or Bachelor of
Commerce (Accounting) from a reorganized and certified institution or
university.
Supervisory Responsibilities
Finance accountant will report directly to this position and any other staff under Finance unit
Finance accountant will report directly to this position and any other staff under Finance unit
Is a member of Country Senior Leadership Team (SLT) and
participates in regular SLT meeting according to the SLT charter and schedules.
Accountabilities
Accountabilities
- Studies,
understands and applies FHA Foundational Principles and Vision and Mission
and values
- Develops
and maintains good working relationships between fields, National
Organizations and Enabling Services
- Effectively
and efficiently manages all resources entrusted to him/her for work
purposes
- Maintains
an attitude and behavior in accordance with FHA values and principles
- Complies
to all policies of FHA
How to apply
Open Until February 8, 2013 (End of business Arizona, USA time).
This position is only open to Rwandan qualified applicants
or to qualified applicants who have the legal right to work in Rwanda.
Please note that this position covers moving expenses
Qualified Professionals Females as well as Males are encouraged
to apply.
