Receptionist
Job Summary
Job Summary
Under the supervision of the Human Resource and Admin Officer
the incumbent will provide secretarial and Administrative support to the office
by attending to all telephone and verbal inquiries from the visitors and staff
to ensure a smooth communication flow and good public relations service.
Main Responsibilities Include:- First
point of contact with clients and customers
- Provide
receptionist services by greeting and assisting visitors, answer phones,
direct calls and respond to inquiries
- Represent
the company in a professional manner in-person, email and phone
interaction
- Provide
administrative and secretarial support as may be required
- Receive
and attend to visitors
- Making
travel arrangements for staff including air travel
- Assist
in procurement processes by sourcing for suppliers, monitoring the
performance of suppliers and reporting on the same.
- Set
up and maintain efficient office administrative electronic and physical
filing systems.
- Placing
of stationary orders
- Perform
other duties as assigned from time to time.
Personal Qualities
- The
role will suit someone who is self motivated and confident in their
approach.
- The
right candidate should be disciplined, enthusiastic and able to work to
targets and deadlines.
- Able
to work under minimum supervision
- A
pleasant personality and excellent communication skills
- Outgoing
and a people person
- Well
groomed
- Effective
communication skills both written and verbal
- Should
possess excellent interpersonal skills
- Team
building skills
- Possess
effective organisational and analytical problem solving skills
- Decision
making skills
- Attention
to detail and high level of accuracy
- Excellent
computer skills and proficient in Microsoft Office suite (Word, Excel,
PowerPoint, Access)
- Must
have highly effective multi-tasking skills with the ability to coordinate,
prioritize and organise workload
Qualifications
- Diploma/Degree
in Business Administration
- At
least two years in an administration role
- Not
below the age of 25 years
Applications will be accepted up to 27th December 2012, or until
the position is filled, whichever is earlier.
Please send applications with detailed CV, names and addresses of 3 referees (including e-mail addresses and postal addresses), a one-page write-up on how you consider yourself suitable for the above job, and your current remuneration package to: hrgnorth@gmail.com
Please send applications with detailed CV, names and addresses of 3 referees (including e-mail addresses and postal addresses), a one-page write-up on how you consider yourself suitable for the above job, and your current remuneration package to: hrgnorth@gmail.com
