The
KEC- Catholic Secretariat is the National Administrative, facilitative and
Coordinative arm through which the KEC implements and co-ordinates various
Pastoral programs at the National level and undertakes all those
responsibilities which express the mission of the Catholic Church in Kenya.
The Organization is seeking an outstanding, dynamic and results oriented
individuals to fill the following position:
Accountant
Purpose of the Post
Accountant
Duties and Responsibilities
- To plan,
organize and implement accounting operations and objectives; coordinates
and integrates all activities toward achievement of established goals and
objectives
- To ensure all
functions and programs under charge are performed within established
budgetary parameters, to include performing cost control activities,
monitoring revenues and expenditures, and ensuring sound fiscal control;
- To prepare
fiscal documentation regarding accounting activities, e.g., weekly,
monthly and annual reports
- Maintain and
reconcile balance sheet accounts for all funds
- To plan, manage,
coordinate, and implement the year end closing processes and procedures
for the assigned accounting records; conducts year-end closing process;
provides information to financial auditors; conducts standard internal audits
of various accounting records;
- To ensure
adherence to generally accepted accounting standards and principles;
ensures maintenance of proper audit trails and verification and
reconciliation actions for all processed work
- To evaluate
receipts, expenditure forms, purchase orders, distributions, and
disbursement orders for the purpose of ensuring compliance with policies
- To perform
verification and reconciliation tasks for invoices/ receipts/ balances
according to department checks and balances procedures
- Ensure proper
set up and running of accounting systems
- Compilation and
combination of financial reports
- Preparation of
the audit file
- Plans and
directs the activities of accounts assistants engaged in the maintenance
of a variety of accounting records and controls applicable to all
financial transactions of the KEC-Catholic Secretariat.
Qualifications
- Has a Bachelor
of Commerce Degree Accounting option or its equivalent.
- Has a minimum of
CPA K professional qualification;
- Excellent MS
Excel and Ms Word
Performance Indicators
- Extent of
carrying out duties and responsibility in #4 above.
Personal Traits
- Is a committed
Catholic, with good recommendation from own Parish Priest
- Is a person of
attested integrity, with high degree of stewardship of resources
- Is innovative
and assertive
- Is able to work
under little supervision
- Is able to serve
people of all types of temperament.
Internal Auditor
Purpose of the Post
To evaluates all KEC internal controls, processes, policies and mechanisms to ensure that they are adequate, effective and in compliance with regulatory principles, industry standards and corporate guidelines.
The
holder of this position is expected to effectively manage the Kenya Episcopal
Conference’s Internal Audit, Risk and Compliance function to all areas of Kenya
Episcopal Conference’s operations, in a manner that will accomplish the Kenya
Episcopal Conference’s objectives
Reporting Line
Reporting to the Secretary General.
Duties
- Determine the
adequacy and effectiveness of the systems of internal accounting and
operating controls, governance and risk management processes within the
Kenya Episcopal Conference.
- Review the
reliability and integrity of financial information and the means used to
identify, measure, classify and report such information
- Review the means
of safeguarding assets and, as appropriate, verify the existence of such
assets
- Assist in the
implementation of recommendations from external audit and Keeps the
Finance Commission Committee and Secretary General informed of the results
of the audit and risk associated with Kenya Episcopal Conference
activities and services.
- Evaluate any
plans or actions taken to correct reported conditions for satisfactory
disposition of audit findings
- Establish
quarterly audit plan and audit programs.
- Follow-up on
audit findings for the organization and Institutions for implementation of
recommendations and make sure that adequate corrective action is taken and
that it is effective.
- Takes
responsibility for coordinating external audit processes to completion.
- Advises Senior
Management on new developments that affect control and provides solution
in a proactive manner
- Perform other
duties as assigned, including, but not limited to, Participate in the
systems to determine whether a. Adequate controls are incorporated in the
systems; b. Thorough system testing is performed at appropriate stages; c.
System documentation is complete and accurate
Qualifications
- A Bachelor of
Commerce degree in Accounting/Finance or a business related degree; An MBA
degree would be of advantage.
- CPA Finalist,
ACCA or equivalent. CIA, CISA qualification and/or membership to a
professional body will be an added advantage.
- Excellent
interpersonal, oral and written communication skills.
- Must demonstrate
high level of initiative, honesty, dynamic strategic thinking and
Collaborative approach to governance.
- At least three
years’ experience in auditing in a busy organization.
- A person of
attested integrity.
- Computer
literacy in Pastel Software, Word, Excel, Power Point.
Performance Indicators
- Extent of
carrying out duties and responsibility in #3 above.
Personal Traits
- Must be a
committed Catholic, with good recommendation from own parish priest
Property Administrator
Purpose of the Post
To The position exists to oversee KEC property management. It will provide strategic property management and property development for KEC enhance their management as well creating and maintaining accurate financial records of all KEC properties.
Reporting Line
Reporting to the Finance Administrator.
Duties
- Preparing and
maintaining the books and records of properties ;
- Accounting for
investments in real property and record of investment acquisitions of real
property;
- Assist in
reviewing annual property reconciliation ;
- Accounting for
property taxes and filing of tax returns;
- Preparation for
annual audit of property accounts and follow-up of management reports;
- Preparation of
monthly statements to tenants and follow-up on collections updates ;
- Produce monthly
tenant rent billing, account statements, monthly management accounts and
monthly properties status reports;
- Reconcile
cash, prepaid rent, security deposits, and amortization/depreciation
schedules ;
- General
management of properties, including general maintenance;
- Work closely
with property managers on budget preparation and expense tracking;
- Work closely
with property managers to complete financial reports in a time frame
specified by the management agreement;
- Prepare budget
for property management
Qualifications
- B.S.C in land
Economics.
- At least four
years’ experience in property administration, coupled with at least three
years accounting experience.
- C.P.A Finalist
or equivalent.
- Strong written
and verbal communication skills. Ability to communicate and interact at
all levels of the organization.
- Proven problem
solver with the ability to work in a diverse team environment.
- Flexible,
professional with the ability to manage multiple responsibilities with
changing priorities.
- Excellent MS
Excel and MS Word skills
Perfomance Indicators
- Extent of
carrying out duties and responsibility in #3 above.
Personal Traits
- Must have a very
clear idea of the Catholic Social Teachings.
Water and Sanitation Engineer
Overall Job Purpose
The Water and Sanitation Engineer is responsible for the implementation and management of Caritas Kenya public health programme, designing the response, coordinating policy, ensuring best practice and a commitment to Caritas Internationalis’ principles and values.
The Water and Sanitation Engineer is responsible for the implementation and management of Caritas Kenya public health programme, designing the response, coordinating policy, ensuring best practice and a commitment to Caritas Internationalis’ principles and values.
Reporting to: Caritas Kenya Director
Specific objectives:
- To carry out the
selection, design and construction of water systems, using ground water or
surface water, including abstraction, storage, treatment and distribution
for new systems or rehabilitation of existing systems.
- To select,
design and implement the most appropriate form of sanitation system, in
consultation with the beneficiaries, which includes excreta disposal,
refuse disposal, vector control and drainage.
- The work will
include management and administrative duties and co-ordination with other
members of the project and with staff of other organisations
- To report
regularly, verbally and in writing to the Programme Coordinator/Director
of Caritas
- To represent Caritas
to other NGO’s, agencies and Government authorities where requested.
- To order
equipment as required. Occasionally to organise local purchasing and to
keep accounts.
- To train and
brief Caritas staff and partners on public health engineering issues as
needed
- To brief press,
media, other agency staff as agreed with the Director/Programme
Coordinator and CI Secretariat.
- To ensure that
all programmes take gender issues fully into account. This includes the
introduction of mechanisms to enable women to participate in decision
making around public health engineering issues.
Profile
- A suitable
qualification in any discipline relating to Public Health Engineering.
- Practical
experience in developing countries in appropriate water supplies,
sanitation and hygiene promotion. It is desirable that some of this should
have been in emergency relief programmes. The post holder should have a
good understanding of the public health needs of poor rural and urban
communities and of appropriate ways of tackling them. The post holder must
be aware of and sensitive to the particular needs of women in this
context.
- Concise report
writing skills
- Diplomacy, tact
and administrative skills in order to work with people at managerial and,
on occasions, senior government levels.
- Well-developed
interpersonal and team skills and proven ability to be flexible in
demanding situations.
- Good written and
spoken English is essential.
- Sympathy with
the aims and objectives of Caritas
- Valid driving
licence
- Commitment to
the Red Cross/NGO Code of Conduct; Sphere Minimum Standards, People in Aid
Code and other humanitarian codes and principles
Food Security Officer
Overall Job Purpose
The Food Security Officer is responsible for the implementation and management of all Caritas Kenya food security programmes, coordinating policy and ensuring best practice and a commitment of Caritas Internationalis’ principles and values.
Reporting to: Caritas Kenya Director
Specific objectives:
- Assess the
impact of particular threats or shocks on food security of urban and rural
communities this should include:
- Food
Availability
- Access to food
- Identify
appropriate interventions in terms of food aid and other food security
interventions.
- Where necessary
include the implementation of programmes and setting up monitoring systems
for the programmes.
- Identify other
agencies already responding in the field of food aid and food security,
and whether there are any gaps either in terms of coverage or types of
interventions needed.
- Assess the
capacity of Caritas/partners to intervene if there are any gaps.
- Produce or
contribute to reports as needed
- To represent
Caritas in sectoral meetings on food security
Profile
- A BSc/MSc or
equivalent in Nutrition, agriculture or agricultural economics, agronomy
or related degree.
- Emergency
Experience essential, development background preferable /ideally with an
NGO.
- Nutrition
Survey/Feeding centre/CTC experience.
- Proven
application of relevant competencies at field level (preferably in an
Emergency context).
- Understanding of
development/relief issues.
- Cultural and
gender sensitivity.
- Assessment,
analytical and planning skills.
- Good oral and
written reporting skills.
- Diplomacy, tact
and negotiating skills.
- Training/counterpart
development skills.
- Personnel
management skills.
- Flexible/motivated
team player
- Valid driving
licence,
- Commitment to
the Red Cross/NGO Code of Conduct; Sphere Minimum Standards, People in Aid
Code and other humanitarian codes and principles
Please
send your applications by email Addressed to The Secretary General at
hr@catholicchurch.or.ke
Applications must be received at close of business on 10th Jan, 2013
Applications must be received at close of business on 10th Jan, 2013
