Abt
Associates, a global leader in research, technical assistance, and program
implementation, seeks a qualified candidate for a USAID funded health project
in Nairobi, Kenya.
We are
looking for a Finance
Officer who
will be responsible for providing support on the financial and administrative
activities of the project.
- Provide
financial support for the development and organization of the activities
of the project
- Under the
supervision of the Chief of Party, assist in the preparation of budgets
and revenue plans for the project
- Analyze all
types of expenses and enters them correctly in the project accounting
system, loading them in the appropriate Quicken categories
- Follow financial
procedures for expenses, such as Check Requests, Purchase Orders,
Justification Memos, and ensures the necessary approvals for each expense
- Prepare the
payroll of project employees, assuring that all amounts and deductions are
made accurately
- Provide
financial and administrative support to the project’s consultants
- Send all
necessary reports to the organization’s Home Office: Bank Reconciliations,
Cash Counts, and Advance Tracking in a timely manner
- Prepare and processes
check requisitions and checks
- Maintain the
Quicken database
- Oversee the
administration and tracking of the project Petty Cash account, paying and
monitoring of advances for trips and Expense Reports, and monthly payments
for project utilities and all vendors and suppliers
- Ensures that
periodic inventory of the fixed assets (property) of the company is
conducted
- Be responsible
for procurement administration and dissemination of office related
procurement policies and guidelines. Assist in all program administration
and logistics.
- Update staff
employment agreements and leave records
- Manage accounts
payable such as the lease, insurance payments etc. ensuring a regular
schedule of payments is adhered to
- Maintain
documentation of organization’s compliance documents (registration,
business permits etc.)
- Organize and
analyse financial files to enable financial forecasting, steady
budgetting, etc.
- Prepare monthly
estimates for tax deductions
Skills/Knowledge Required:
- Minimum two (2)
years’ experience in a similar capacity or administrator role.
- Good
organizational and communication skills.
- Bachelors Degree
(required) in Business, Finance, Management, or other relevant field.
- 2 years of
relevant professional experience in project management, contract
administration, financial management, and/or program operations.
- Experience with
USAID is a plus.
- Experience in
accounting software – Quicken, Quickbooks preferred
- Experience in
project implementation financial compliance a plus
- Excellent
writing, computer, management and organizational skills.
- Successful track
record in finance and operations
How to Apply:
If you are qualified for
and interested this position, please send your CV and brief cover e-mail
expressing your interest through dcmstudy.kenya@gmail.com
