Executive Personal Assistant to the CEO
Resolution Health E A Ltd is a young, energetic and fast growing
regional Medical Insurance Provider with branches in Kisumu, Mombasa and
Tanzania.
Resolution Health has 225 staff and a client base of over 60,000
members.
The ideal candidate will be experienced in handling a wide range
of executive and administrative support tasks and will be able to work
independently.
This person must be exceedingly well organized, flexible, and
enjoy the administrative challenges of supporting a CEO.
Key responsibilities include:
1. Secretarial support:
- Take
and relay accurate and timely messages from telephone callers, and answer
queries where possible;
- Collect
and open all mail addressed to the CEO;
- Manage
CEO’s official expenditures and claims;
- Draft,
type and dispatch all the CEO’s correspondence;
- Schedule
meetings as and when required and ensure the CEO is well-prepared for the
said meetings;
- Coordinate
CEO’s personal schedules;
- Any
other duties as assigned by the CEO;
2. Time Management:
- Maintain
the CEO’s calendar, prioritize and schedule meetings;
- Arrange
travel plans and itineraries (domestic & international)
- Help
CEO manage output, workflow and office deadlines;
3. External Relationship Management:
- Act
as the external contact point, providing phone support, screening and follow-up
on phone calls
- Ensure
timely preparation of materials for team and Board meetings; take notes
for meetings;
- Coordinate
both on and off-site meetings with board members and management - travel
planning and all other logistical support;
4. Administrative Functions:
- Maintain
and update corporate contact databases and a good filing system and
retrieve information as and when required;
- Guarantee
that CEO related administrative procedures are led in an efficient way in
relation to costs and time;
Qualifications & experiences:
- Incumbent
must have proficient secretarial experience in a senior level preferably
for 3 years
- Advanced
diploma in Secretarial
- Bachelor’s
Degree in a business field –an added advantage
- Comprehensive
knowledge of Microsoft Office
Key Competencies:
- Experience
working with external contacts at a high level;
- Ability
to multi-task and prioritize;
- Strong
attention to detail, organized and delivers within minimal time;
- Excellent
judgment and discretion;
- Effective
verbal and written communication with good time management skills
- Assertive
and confident;
- Requires
minimum supervision;
- Excellent
interpersonal skills;
If you believe you are a team player and would be a valuable
resource to this ever growing brand, kindly email your application letter,
updated CV listing three references with their email or phone contacts, your
age and expected remuneration package not later than Monday 17th December 2012
to hr@resolution.co.ke.
Ensure that you quote the position on your email.
Only shortlisted candidates will be contacted.
To find out more about Resolution Health log on to
www.resolution.co.ke
My Health, My Life, My Resolution
