Vacancy: Assistant Operations Manager
About the organization
The World Agroforestry
Centre is an independent research institution which generates science-based
knowledge about the complex role trees play in agricultural landscapes and
rural livelihoods.
The Centre’s headquarters
are located in Nairobi, Kenya, and research is conducted in 23 countries in
Africa, Asia and Latin America. We are supported by the Consultative Group on
International Agricultural Research (CGIAR) and receive funding from over 50
different donors.
Main purpose of the job
Work closely with the Head
of Operations, the maintenance team and other Units in Corporate Services to
ensure high quality maintenance of the Centre’s facilities and optimal delivery
of services to a wide range of clients.
Ensure compliance in
conformity with ICRAF policies to service level and contract agreements of
outsourced services under his/her domain.
Duties and
responsibilities:
- Develop and
implement the annual Centre Plant and Equipment maintenance and
development plans together with the associated budgets.
- Manage
outsourced service contracts including Service Level Agreements related to:
- Janitorial, Landscaping, UPS, Generator, Electric Fence, Garbage, Vermin
and Termite control and Fire and Alarms.
- Closely
supervise and manage the Centre’s maintenance team and civil works
contractors, to ensure that a high quality status of the Centre’s
facilities is fully achieved and maintained at all times.
- Work closely
with the Head of Operations and the Procurement Unit to procure facility
maintenance/enhancement related goods and services which conform to
prevailing industry best practices and competitiveness.
- Implement
and monitor against the Centre’s annual maintenance plans a contractor
performance database with detailed key contract attributes such as scope
of services, monthly assessment cycles and outputs.
- Manage the
Units electronic helpdesk to effectively and efficiently address Centre
client’s maintenance related requests.
- As the
Secretary to the Health and Safety Committee, work closely with the Head
of Operations, the Security Manager and other units in identifying and
addressing OH&S issues.
- Together
with the other members of the Occupational Health and Safety committee
develop, implement and monitor the OH&S annual work plan for the
Centre.
- Produce the
monthly facility management and the quarterly OH&S reports’.
- Work closely
with the Finance Services Unit to ensure full chargebacks for office and
lab space utilization.
- Work closely
with the Assets Manager, the Procurement Unit and the Unit’s
Administrative Assistant to ensure that an up to date Centre Asset
Register is maintained.
- Any other
duties as may be assigned by the supervisor.
C.
Qualifications/Experience Required:
- A degree
in Civil Engineering or its equivalent.
- Five (5)
years progressive experience in coordinating construction projects.
Experience in facilities management and operational logistics in an
international research organization will be an added advantage.
- Excellent
inter-personal and communication skills;
- Ability to
coordinate, prioritize, and organize workload.
- Ability to
meet deadlines and work under pressure with minimal supervision.
- Excellent
command of both written and spoken English;
- Excellent
computer knowledge of Microsoft Office
Terms of offer
We offer a collegial,
diverse and gender-sensitive working environment, and we strongly encourage
applications from qualified women.
This position is
remunerated on local terms.
The appointment will be for
an initial period of three (3) years, subject to a six (6) months’ probation
period.
How to apply
Prepare:
- A cover
letter illustrating your suitability for the position, and your salary
expectations.
- A detailed
and up-to-date curriculum vitae.
- The names
and addresses of three referees, including telephone numbers and email
addresses, and fax details, if available.
Address these to:
The Human Resources
Unit,
World Agroforestry Centre
(ICRAF),
P.O Box 30677, 00100,
Nairobi, Kenya
OR send via email to:
icrafhru@cgiar.org.
Indicate “Application for
Assistant Operations Manager” on the application letter.
Applications will be
considered until 17 January 2013.
Please note that only
short-listed applicants meeting the above requirements will be contacted.
To learn more about us,
visit our website:www.worldagroforestry.org
