Job Title: Administrative Assistant
Organization: Japan
Center for Conflict Prevention (JCCP)
Duty Station:Nairobi, Kenya with
possible travel to Somalia
Report to: Finance
and Admin Officer
Starting Date: 15
January 2013
Duties and Responsibilities
Under the direct supervision of Finance and Admin Officer,
Administrative Assistant is responsible for the following duties and responsibilities;
1. Financial Management
- Perform
day-to-day accounting processes and procedures.
- Prepare
and process daily payment in cash in a timely manner.
2. Office Maintenance
- Ensure
that office premises are rented and insured at reasonable price in
accordance with the needs and the donor budgets.
- Ensure
timely, appropriate and cost effective maintenance of office premises, in
coordination with Finance & Admin Assistant.
3. Procurement and Logistics
- Ensure
the effective delivery of the logical support to the JCCP office in Kenya,
and provide necessary support for other JCCP offices in Somalia and South
Sudan.
- Contribute
for developing logical system at the JCCP office in Kenya.
4. IT Support for the office
- Ensure
that the computer systems works properly within the JCCP office in Kenya.
- Ensure
the smooth running of all IT systems, including printing, scanning and
email communication.
Qualifications and experience required
- Academic
background: a college diploma or higher in Finance/ Business
Administration/ Procurement Management
- Minimum
2 years of working experience in finance/ administration/ procurement/
logistics
- Excellent
communication and interpersonal skills
- High
level of computer literacy i.e. MS Word, Excel, Access, etc.
- Demonstrated
record of working in multi-cultural environment
- Ability
to prioritize the assigned work under the multiple-task environment
- Fluency
in English
Application Procedure
Qualified candidates are invited to submit their applications
with curriculum vitae, three references, contact details, and expected salary
to kenya@jccp.gr.jp no later than December 31st 2012.
Please note that only the shortlisted candidates will be contacted
JCCP Kenya, Somalia Office:
Starwood Apt. B6,
Argwings Kodhek Rd., Hurlinghum,
Starwood Apt. B6,
Argwings Kodhek Rd., Hurlinghum,
P.O.Box 61750-00200,
Nairobi, Kenya
Nairobi, Kenya
Website: www.jccp.gr.jp/english/
