Commission for the
Implementation of the Constitution
Vacant Positions
The Commission for the
Implementation of the Constitution (CIC) is a Constitutional Commission
established under Section 5 of the Sixth Schedule to the Constitution and
Section 4 of the Commission of the Implementation of the Constitution Act,
2010.
The Commission’s
monitoring, facilitative and oversight roles involve scrutinizing the
development and application of all policies, laws, systems and administrative
procedures to ensure compliance with the letter and spirit of the Constitution.
In addition, Section
15(d) of the Sixth schedule requires CIC to monitor the implementation of the
system of devolved government effectively.
The Commission is
obligated, under Article 249 of the Constitution, to protect the sovereignty of
the people, secure the observance by all state organs of democratic values and
principles; and promote constitutionalism.
In order to ensure that the
Commission delivers on its mandate, CIC is seeking to recruit high caliber,
results oriented and self-driven professionals to fill the following positions:
1. Human Resource Manager
1. Human Resource Manager
Grade 3
(1 Position)
Reporting to the Director,
Management Services, the Human Resource Manager will head the Human Resource
function and will be responsible for maintaining and enhancing the Commission’s
human resources by planning, implementing, and evaluating employee relations
and human resources policies, programs, and practices.
Core Duties and
Responsibilities:
- Prepare and
review human resource plan
- Develop the
training plan for the Commission
- Implement
human resource management policies
- Facilitate
the target-setting and annual performance appraisal/evaluation
- Coordinate
directorate annual and quarterly work plans and ensure the Commission is
in compliance with all Government regulations including legal and
statutory requirements
Applicants must meet the following requirements:
- Masters
degree from a recognized university with an emphasis in Human Resource
Management, Business Administration, Public Administration or other
related field
- Bachelor’s
degree in Social Sciences from a recognized university
- Post
Graduate Diploma in Human Resource Management from a recognized
institution
- Have worked
in the human resource management profession or administration for a
minimum period of ten (10) years, in the Public Service or Public Sector
2. Head of Finance
Grade 3
(1 Position)
Reporting to the Director
Management Services, the Head of Finance will be responsible for planning of
finances in the Commission; keeping records on the same; ensuring that
financial reports are done effectively and efficiently for implementation of
priorities and attainment of objectives; and management of any financial risks
that occur in the Commission.
Core Duties and Responsibilities
- Planning, coordinating,
designing, implementation and control of financial systems
- Developing
improved budgetary practices and systems
- Prioritizing
activities, projects, and programmes within the Commission
- Implementing
a financial audit on a continuous basis for purposes of monitoring the
Commission’s financial performance
- Monitoring
the level of adherence to a set budget through checking the purchase of
budgetary items
- Preparation
of Budgets and timely and accurate financial records
- Overseeing
the preparation of accurate, timely, and regular financial statements for
the Commission
- Ensuring the
Commission complies with all audits, accounting and reporting requirements
as set by its mandate
- Preparing,
supervising, and presenting feasibility studies, financial plans, annual
budgets and other financial or business documents to the commissioners
when required
- Alerting the
Commission of financial irregularities, non-compliance, nonadherence, and
other financial concerns that relate to the Commission
Applicants must meet the following requirements
- Must have
served for a minimum ten (10) years, three (3) of which must have been at
a senior level in the Public Service/ Private Sector/International
Organization
- A Master’s
degree in Finance, Accounts, Economics, or related field
- Bachelor’s
Degree in Commerce (Accounting or Finance option) or Bachelor of Arts in
Economics or Bachelor of Business Administration/Management or any other
comparable qualification from a recognized institution and passed Part III
of the Certified Public Accountants of Kenya [CPA(K)] examination
- Member of
ICPAK
3. Head of Accounts
Grade 3
(1 Position)
Reporting to the Director
Management Services, the Head of Accounts will be responsible for the
accounting activities of the Commission and for administering the financial
systems, and approval of expenditure for the Commission.
Core Duties and Responsibilities
- Monitor all
expenses and budgets within the Commission to comply with the financial
policies and procedures
- Planning,
coordinating, designing, implementation and control of Accounting systems
- Approve
Invoices
- In charge of
the chart of accounts.
- Overseeing
the preparation of accurate, timely, and regular Accounting reports for
the Commission
- Ensuring
timely reconciliations
- Regulating,
supervising, and implementing accurate accounting books in good time.
Applicants must meet the following requirements
- Must have
served for a minimum ten (10) years, three (3) of which must have been at
a senior level in the Public Service/ Private Sector/ International Organization
- A Master’s
degree in Finance, Accounts, Economics, or related field
- Bachelor’s
Degree in Commerce (Accounting or Finance option) or Bachelor of Arts in
Economics or Bachelor of Business Administration/Management or any other
comparable qualification from a recognized institution and passed Part III
of the Certified Public Accountants of Kenya [CPA(K)] examination
- Member of
ICPAK
- Be
proficient in Accounts based computer applications
- Be familiar
with accounts principles and procedures in the public sector
- Have
demonstrable professional competence in accounts work
4. Senior Human Resource Officer
Grade 4
(1 Position)
Reporting to the Human
Resource Manager, the Senior Human Resource Officer will be responsible for
planning, directing, and coordinating human resource management activities of
the Commission to maximize the strategic use of human resources and maintain
functions such as employee compensation, recruitment, personnel policies, and
regulatory compliance.
Core Duties and Responsibilities:
- Implement
human resource management matters within established policies in the
Commission
- Facilitate
recruitments, appointment, discipline and communication of decisions
- Maintain up
to date human resource information systems
- Process
salaries, gratuity and benefits and update staff medical scheme
Applicants must meet the following requirements:
- Bachelor’s
Degree in Human Resource Management, Business Administration or other
related field from a recognized university
- Post
Graduate Diploma in Human Resource Management
- Have served
in Human Resource Management Services for at least five (5) years, in the
Public Service or Private Sector
5. Senior Library and Documentation Officer
Grade 4
Grade 4
(1 Position)
The Senior Library and
Documentation Officer will be responsible for the Commission’s library and
documentation services.
Core Duties and
Responsibilities:
- Index and
abstract journal articles
- Operate a
Current Awareness Service (CAS)
- Conduct
information searches from electronic databases
- Select and
obtain information of staff work plans and assist in documentation of work
- Follow up on
loan defaulters
Applicants must meet the following requirements:
- Bachelor’s
degree in Library Studies of Information Science or other related field
from a recognized institution
- Have at
least seven (7) years working experience in a medium sized library
- Have
demonstrated a high degree of professional competence in library services
work
6. Senior Records Management Officer
Grade 4
(1 Position)
Reporting to the Director
Management Service, the Senior Records Management Officer will be in charge of
registry services.
Core Duties and
Responsibilities:
- Security of
information, documentation, files and office equipment
- Ensure
documents are carefully handled and file covers well maintained
- Initiate
appraisal and disposal of files/documents in liaison with National
Archives and Documentation Services
- Ensure
pending correspondence and bring-ups are checked and appropriate action
taken; mail are received, sorted, opened and dispatched and related
registers are maintained
- Ensure that
mails are received, sorted, opened and dispatched and related registers
are maintained
Applicants must meet the following requirements:
- Bachelor’s
degree in Records Management or other relevant field from a recognized
university
- At least ten
(10) years’ experience in a large registry
- Have
demonstrated outstanding professional competence in records management
work as reflected in work performance and results
7. Senior Hansard Officer
Grade 4
(1 Position)
Reporting to the Media and
Communications Manager, the Senior Hansard Officer will be responsible for
editing transcribed records from the proceedings of Commissions sittings and
hearings drawn from audio tapes to word processed manuscripts.
Core Duties and Responsibilities:
- Programming
for all Hansard Services at the Commission
- Plan and
facilitate in liaison with Hansard staff the timely and accurate
production of transcripts
- Organize
transcribers/ recorders into relevant groups during recordings inside and
outside the secretariat
- Record
preliminary hearings and other relevant proceedings as may be determined
by the commission
- Merge
transcripts with the view of producing a complete report
- Proof read
edited copies on the reports
Applicants must meet the following requirements:
- Bachelor’s
degree in Secretarial Studies or Information Communication Technology or
any other discipline related to Hansard work/services
- Be trained
in Hansard services
- Have worked
for a minimum period of seven (7) years in Hansard or related services
- Have
technical knowledge of the English language and have ability to correctly
interpret messages
8. Senior Media and Communications Officer
Grade 4
(1 Position)
Reporting to the Manager,
Media and Communication, the Senior Media and Communications officer will be
responsible for creating comprehensive media strategies, for developing and
maintaining the organizational brand; and providing professional assistance to
the Commission in all areas of Communication and media relations.
Core Duties and
Responsibilities
- Developing
specific media strategies around the Commissions activities and programs
- Fielding
incoming media inquiries and assembling relevant background materials
- Producing
talking points and statements for dissemination to media and public
- Managing the
production of all external materials and publications; overseeing content
for newsletters, Web site, and social media;
- Writing,
distributing, and following up on press releases and event calendar
listings
Applicants must meet the following requirements:
- Bachelor’s
Degree in Public Relations/ Corporate Communications/Journalism/ Mass
Communication or any other relevant qualifications from a recognized
institution
- Master’s
Degree in Communications, Advertising, Public Relations or any other
related field is an added advantage
- Have served
in the field of media and Communications or relevant position for at least
seven (7) years.
- Be familiar
with both local and international Media
- Have a clear
understanding of the Mandate of CIC and the role of Corporate
Communications in the achievement of the same
9. Human Resource Officer
Grade 5
(1 Position)
Reporting to the Human
Resource Manager, the Human Resource Officer will be responsible for planning,
directing, and coordinating human resource management activities of the
Commission to maximize the strategic use of human resources and maintain
functions such as employee compensation, recruitment, personnel policies, and
regulatory compliance.
Core Duties and Responsibilities:
- Analyze
staffing levels and making proposals for succession planning
- Analyze
utilization of human resources and advising on proper deployment
- Analyze
staff progression and make proposals for career development
- Ensure the
correct interpretation and implementation of human resource regulations
including those relating to pension, salary administration, labour laws
and other statutes relating to human resource management
Applicants must meet the following requirements:
- Bachelor’s
Degree in Human Resource Management, Business Administration or a relevant
field from a recognized university
- Diploma in
Human Resource Management from a recognized institution
- Have served
in Human Resource Management Services for at least three (3) years
10. Library and Documentation Officer
Grade 5
(1 Position)
The Library and
Documentation Officer will report to the Senior Library and Documentation
Officer and will be responsible for the Commission’s library and documentation
services.
Core Duties and
Responsibilities:
- Select and
obtain information in consultation with other professionals and
researchers
- Index and
abstract journal articles; operate a Current Awareness Services (CAS)
- Conduct
information searches from electronic databases; follow-up of loan
defaulters
- Co-ordinate
of staff work plans; and assist with documentation work
Applicants must meet the following requirements:
- Bachelor’s
degree in Library Studies or Information Science or other related filed
from a recognized university
- Have at
least five (5) years working experience in a medium sized library
OR
- Diploma in
library Studies or Information Science or equivalent qualification from a
recognized institution
- Have
demonstrated a high degree of professional competence in library and
documentation work
11. Media and Communication Officer
Grade 5
(1 Position)
Reporting to the Media and
Communication Manager, the Media and Communication Officer will be responsible
for providing media services to the Commission.
Core Duties and
Responsibilities:
- Prepare and
organize forums where the Commission’s policies, programs and projects can
be propagated and promoted
- Read
articles in the media pertaining the Commission and make appropriate
recommendations
- Prepare
media supplements and documentaries, press releases/media features.
Applicants must meet the following requirements:
- Bachelor’s
degree in Journalism, Communications, Public Relations or other related
field from a recognized university
- Have served
in the field of Media and Communications or a relevant position for at
least Four (4) years.
12. Accounts Officer
Grade 5
(2 Positions)
Reporting to the Head of
Accounts, the Accounts Officers will be responsible for verification of
vouchers and committal documents in accordance with laid down rules and
regulations, data capture, and maintenance of primary records.
Core Duties and Responsibilities:
- Maintenance
of primary records such as cashbooks, ledgers, vote books, registers and
preparation of management reports such as imprest and expenditure returns
- The officer
may also be deployed as a cashier where duties will entail receiving duly
processed payment and receipt vouchers
- Writing
cheques and posting payments and receipt vouchers in the cash books and
balancing of the cash books on a daily basis
- Extracting
and providing cash liquidity analysis
- Ensuring
security of cheques and cheque books
- Paying
personal and merchant claims guided by cash balances in the cash books and
Treasury regulations
- Receipting
of all money due and payable to Government
Applicants must meet the following requirements:
- Have served
in the accounting profession for a minimum period of five (5) years in the
Public or Private Sector
- Have a
Bachelor’s degree in Commerce (Accounting or Finance Option) and passed
Part III of the Certified Public Accountants of Kenya [CPA(K)] Examination.
OR
- Passed
Certified Public Accountants of Kenya [CPA(K)] Examination or its approved
equivalent qualification
- Be
proficient in accounts based computer applications
- Be familiar
with accounts principles and procedures in the Public Sector
- Have demonstrable
professional competence in accounts work
13. Supply Chain Management Officer
Grade 5
(1 Position)
Reporting to the Supply
Chain Manager, the Supply Chain Management Officer will be responsible for all
supplies chain management work at the Commission.
Core Duties and Responsibilities:
- Plan and
coordinate Supply Chain Management activities in areas of procurement
- Warehousing
- Fleet
management
- Prepare
procurement plans
- Inventory
and stock control
Applicants must meet the following requirements:
- Bachelors’
Degree in Commerce, Business Administration, Economics, Procurement and
Supplies Management, Marketing, or other related field from a recognized
university
- Have served
in supplies management profession for a minimum period of five (5) years
- Have demonstrated
outstanding professional competence in supply chain management work
- Have
undertaken a management course
14. Hansard Officer
Grade 5
(2 Positions)
The Hansard Officer will
report to the Senior Hansard Officer and will be responsible for editing
transcribed records from the proceedings of Commissions sittings and hearings
drawn from audio tapes to word processed manuscripts.
Core Duties and Responsibilities:
- Prepare
accurate edited drafts and ensure that the edited documents are in tandem
with the first draft manuscripts
- Maintain
consistent and accurate Hansard format in accordance with Hansard style
guide and other reference manuals
- Establish
and maintain accurate indexing in the final transcripts and reports
- Prepare and
maintain database for the production of the official reports and PDF file
Applicants must meet the following requirements:
- Bachelor’s
degree in secretarial services or Information Communication Technology or
any other discipline related to Hansard services OR Diploma/Higher Diploma
in Secretarial Studies or Information Communication Technology from the
Kenya National Examination Council or any other discipline related to
Hansard services or equivalent qualification from a recognized institution
- Have five
(5) years’ experience in Hansard or related work
- Have
excellent writing, typing and editorial skills and adequate knowledge of
the Hansard style guide
- Be fluent in
English an Kiswahili and able to communicate and type fast in both
languages
15. ICT Officer
Grade 6
(1 Position)
Reporting to the Head of
ICT, the ICT Officer will be in charge of managing ICT infrastructure.
Core Duties and
Responsibilities:
- Implement,
analyze, design, code and test computer programs
- Receive,
install and certify Information Communication Technology equipment
- Configure
new Information Communication Technology equipment
- Repair and
maintain Information Communication Technology equipment and associated
peripherals
- Provide user
support, maintain support systems and train users Applicants must meet the
following requirements:
- Bachelor’s
degree in Mathematics, Economics, Statistics, Commerce, Physics or any
other ICT related discipline with a bias in Information Communication
Technology from a recognized institution
- At least
three (3) years’ experience in a similar position
16. Receptionist/ Telephone Operator
Grade 6
(1 Position)
The Receptionist/Telephone
Operator will report to the Chief Human Resource Officer and will be in charge
of all reception and telephone services at the Commission.
Core Duties and
Responsibilities:
- Handle
enquiries and direct visitors to the appropriate officers
- Handle
telephone operation work which involves making and receiving calls
- Routine
testing of the switchboard facility
- Compile
telephone traffic data and advice as appropriate and handle any other work
related to reception and telephone services
Applicants must meet the following requirements:
- Certificate
in Telephone Operations
- Certificate
in Public Relations/ Customer Care from a recognized institution
- Have worked
for a minimum period of four (4) years in a similar position in a busy
organization in the Public Service or Private Sector
- Have
demonstrated outstanding professional competence in telephone
operation/reception work
17. Driver
Grade 7
(8 Positions)
The Driver will report to
the Human Resource Officer and will be responsible for transporting officers
and goods and ensuring vehicle maintenance.
Core Duties and
Responsibilities:
- Detect and
report malfunctioning of vehicle systems
- Maintenance
of work tickets for vehicle(s) assigned
- Ensure
security and safety of the vehicle on and off the road
- Oversee
safety of the passengers and or goods therein
- Maintain
cleanliness of the vehicle
- Assist with
other office work from time to time
Applicants must meet the following requirements:
- Kenya
Certificate of Secondary Education (KCSE) mean grade D (plain) or its
approved equivalent
- A valid
driving license free from any current endorsement(s) for class of
vehicle(s) the officer is required to drive
- Have served
as a driver for a minimum of two (2) years
- Passed
Occupational Trade Test II for Drivers
18. Clerical Officer
Grade 7
(3 Positions)
The Clerical Officer will
handle complex clerical tasks of diverse nature, and may be deployed in any a
section of the Commission.
Core Duties and
Responsibilities:
- Coordinate
clerical work in a section
- Maintain
general for issue of planning of office accommodation and layout
- Process
documents for issue of license or certificate under relevant Acts
- Induct new
Clerical Officers, supervise and guide staff working under him/her
Applicants must meet the following requirements:
- Certificate
in Human Resource Management, Business Administration, Kenya Accounts
Technician Certificate (KATC), Kenya Administration and Management
Examination (KAME) or any other approved equivalent qualification from a
recognized institution
- Information
Communication Technology (ICT) Certificate and be proficient in Word
Processors, Spread Sheets, Presentation and Database
- Have
demonstrated professional competence in clerical work as reflected in work
performance and results
- Possess
records management skills
19. Receptionist/ Telephone Operator
Grade 7
(1 Position)
The Receptionist/Telephone
Operator will report to the Senior Receptionist/Telephone Operator.
Core Duties and
Responsibilities:
- Handle
enquiries and direct visitors
- Assist
supervision with presentation materials, prioritize and manage multiple
projects simultaneously and follow through on issues in a timely manner
- Coordinate
travel schedules and reservations arrangements with Management services
- Record
dictation in shorthand and transcribe it in typewritten form; typing from
drafts, manuscripts or recording from dictation machines
- Communicate
and handle incoming and outgoing electronic communication on behalf of the
supervisors
Applicants must meet the following requirements:
- Bachelors’
degree in Secretarial Studies, Business or Office Management or other
related field from a recognized university
- Diploma/Higher
Diploma in Secretarial Studies from Kenya National Examinations Council or
equivalent from a recognized institution
- Have the
following qualifications from the Kenya National Examinations Council: -
Shorthand III (100 w.p.m.), Typewriting III (50 w.p.m.)/ Computerized,
Document Processing III, Office Management III/Office Administration and
Management III, Secretarial Duties, Office Practice II and Commerce II
- Kenya
Certificate of Secondary Education mean grade C-(minus) with at least
C(plain) in English language or its equivalent qualification from a
recognized institution
- Have worked
in the secretarial function for a minimum period of seven (7) years, two
(2) of which should have been in a busy office in the Public Service or
Private Sector
- Proven
experience in scheduling travel arrangements for management
- Proven
experience in coordinating and supporting executive functions
- Certificate
in Computer Applications (Windows, MS-Word, MS-Excel, and Internet) from a
recognized institution
20. Office Assistant
Grade 8
(4 Positions)
Reporting to the Senior HR
and Administration Officer, the Office Assistant will be deployed to specific
areas of operations.
Core Duties and
Responsibilities:
- General
office cleanliness
- Dispatch
mails and files
- Any other
duties as may be assigned by supervisor
Applicants must meet the following requirements:
- Kenya
Certificate of Secondary Education (KCSE) C+ or its equivalent
qualification
The above positions are extremely exciting and CIC will offer
competitive packages for the right candidates.
Each applicant must: -
- Meet the
requirements of Chapter 6 of the Constitution
- Have an
understanding of the Constitution of Kenya, 2010
- Not be
active in any political party
- Have utmost
personal integrity
- Be
results-oriented and have the ability to effectively deliver quality work
under very tight deadlines
- Be able to
work long hours under demanding circumstances with minimal supervision
- Have
computer proficiency in packages for application in area of specialization
and general IT knowhow in the use of office application packages
- Have
excellent written and verbal communication skills
- Willing to
selflessly and impartially serve the people of Kenya under the new
dispensation of the Constitution of Kenya, 2010
- Have work
ethic that is informed by the national values and principles of Article 10
of the Constitution and apply a human rights based approach.
CIC is committed to respect the national values and principles
and, the Bill of Rights of the Constitution of Kenya, 2010, with respect to
recruitment of staff. CIC is further committed to implementing affirmative
action measures and to this end encourages women, minorities and persons from
historically marginalized areas and groups with the requisite qualifications to
apply for the advertised jobs.
Detailed job profiles and
reference numbers can be accessed atwww.cickenya.org.
If your career aspirations
match the requirements of these exciting opportunities, please write in
confidence quoting the job title on both the cover letter and envelope, before
26th October 2012.
Enclose your Curriculum
Vitae containing an e-mail address, daytime telephone contact, qualifications,
experience, copies of academic and professional qualifications and of
ID/Passport, details on present position held, current remuneration, names and
addresses of three referees and send by email, post or hand delivered to:
The Secretary/ Chief
Executive Officer
Commission for the Implementation of the Constitution
Parklands Plaza, Muthithi Road and Chiromo Lane Junction
P.O. Box 48041-00100, Nairobi
Commission for the Implementation of the Constitution
Parklands Plaza, Muthithi Road and Chiromo Lane Junction
P.O. Box 48041-00100, Nairobi
E-mail: chairapplications@cickenya.org
