Job Profile
Job Title: Project Coordinator Recovery Programme – Diocese of Lodwar
Location: Kenya – based in Turkana (Lodwar)
Date: July 2012
Job Title: Project Coordinator Recovery Programme – Diocese of Lodwar
Location: Kenya – based in Turkana (Lodwar)
Date: July 2012
Background to the Role:
Diocese of Lodwar is now looking for a Project Coordinator to
support our Recovery Response in Turkana Central and Loima Districts.
The Project Coordinator will provide technical support to the Diocese of Lodwar to ensure that the project is implemented according to agreed plans and standards.
Reporting to: Chancellor Diocese of Lodwar
Working With: Diocese of Lodwar Recovery, HR, Development & Livelihoods Team, and Trócaire Humanitarian and Livelihood Team
Managing (Individuals/ Team): Project Officer – Logistics, Procure & Data Management, Monitoring & Evaluation Officer, Livestock Officer, Agronomist
Contract Type: Short –term
Contract Duration: 8 months
Location of Position: Lodwar – Turkana
Scope of the Role:
The Project Coordinator will provide leadership and technical support to the Diocese of Lodwar in the implementation of the Recovery response in Turkana District.
This will include : Lead the development and/or revision,
implementation and compliance of operational policies and procedures for the
recovery programme, including administration, logistics, finance and human
resources
Key Duties & Responsibilities
Project Management and Development:
- Provide
technical support to the implementation of the humanitarian response work,
to ensure projects are implemented according to the agreed proposal
design, budget and standards
- Optimize the use
of human, logistical, and financial resources
- Monitor the
evolving humanitarian situation and consider immediate and strategic
responses
- Oversee the good
cohesion between programme needs and support departments (log/fin/HR).
- Update the
Diocese Team and its partners on the field situation by providing
comprehensive monthly situation reports.
- Ensure that each
programme activity progress reports are timely done and disseminated to
the coordination team.
- In liaison with
the team facilitate effective and efficient donor’s reporting: respect of
the deadlines, ensure compliance with the donor’s formats/guidelines,
coherence of the document, respect of the indicators of results and
justification for non- achievement of the objectives/activities
- Facilitate
regular team meetings to update each others on the implementation of the
activities and issues requiring coordination.
- Provide support
to the Diocese in management and planning of budgets and ensuring all
financial report requirements are met including donor guidelines and
compliance with donor requirements.
- Assess needs and
identify issues/gaps and prioritize timely practical actions to respond to
particular operational issues.
- Build the capacity
of technical staff in finance planning and management
- Support partners
in the preparation of interim and final reports for donors
- Provide
information on project progress as required by internal or external
stakeholders
- Ensure that
appropriate systems and plans are in place for the implementation of the
project
Logistics
- Support staff to
ensure that the procurement of goods is in line with procurement
guidelines and procedures.
- Support the
development of distribution plans to ensure timely delivery and distribution
of relevant items
- Ensure proper
documentation of the procurement and warehousing processes.
- Develop
technical skills of logistics, procurement, administrative, and human
resource staff
Finance and Administration
- Support the
Diocese in budgetary control and overall financial management of the
projects, including maintaining oversight of expenses and procurement
- Ensure that the
programme complies with all legal and bureaucratic requirements
- Support the
Diocese of Lodwar in managing and monitoring the project budget and ensure
regular communication with the Finance team
- Ensure project
activities comply with legal requirements of Kenya
- Ensure that
there is a proper system for filing and record keeping
- Ensure all
projects adhere to organization systems and procedures
- Ensure that
project implementation meets donor compliance requirements
Human resources
- · While liaising with the Human Resource office, line
manage personnel mentioned above, including periodical duty allocation
performance management and appraisals
- · Maintain good team communication, engender good team
dynamics and take remedial action when problems occur.
- · Support team members professionally and monitor and
support stress management
- · Conduct and document regular team meetings for planning
and reporting purposes.
- · Carry out appraisals according to organizational human
resource procedures
- · Support the Diocese Human Resource team in the
recruitment process and disciplinary procedures
Project Monitoring
- · Support the M& E Officer to design and implement
an M&E strategy
- · Work with project staff and Trócaire Humanitarian and
Livelihood Team to maintain
- quality
assurances of data collected; ensure that data is collected and entered
into database on a regular basis;
Communication/Information Management and Learning:
- Develop good
working relations with partner organizations.
- Assist in the
establishment and maintenance of mechanisms for capturing, analyzing,
reporting, sharing and applying M&E findings, information, lessons
learned, and best practices among Diocese of Lodwar staff.
- Ensure the
learning from internal and external evaluations is disseminated and
incorporated into the development of future projects
Representation and Advocacy
- Participate in
appropriate coordination structures to ensure Diocese of Lodwar’s response
is properly represented with regard to humanitarian intervention,
including relevant Country, District & UN cluster meetings;
- Coordinate the
project activities with other players to ensure that there is no
duplication.
- Work with the
media to ensure that the Diocese of Lodwar’s humanitarian work is profiled
appropriately
- Collaborate and
consult with national & local authorities, INGOs, and community
leaders as necessary
- Maintain and
expand the network of contacts in the district and outside to effectively
advocate changes to benefit our target populations.
- Exchange
information and perform coordination and sometimes collective action with
other agencies on this issue
Person Specification – Essential Requirements (E)
(E) Qualification
Graduate degree in a directly related field, such as project management, development studies, social sciences
(E) Experience
- Extensive
experience implementing humanitarian field-level projects in developing
countries; including experience of working in Africa.
- Strong field
level experience in a humanitarian and/or emergency context in a
coordination/management/operations role, including the following
experience: Programme management cycle, Budget preparation, Proposal and
report writing, Logistics, Financial and administrative management of
Monitoring and evaluation
- Experience in
working with local partners
- Knowledge and
understanding of project management tools (logical framework analysis,
project cycle management, indicators, etc.).
- Proven experience
in financial and budget management. .
(E) Skills
- Representation
and networking experience and skills.
- Good
understanding of humanitarian and development issues.
- Good
organisational skills with a flexible approach to managing and
prioritising a heavy workload and multiple tasks in a fast paced
environment with tight deadlines.
- Strong problem
solving skills and experience of proactively identifying and addressing
issues.
- Good leadership
skills with a supportive, consultative management style.
- Excellent team
worker with experience of establishing and building strong working
relationships with local partners
- Strong
communication skills, with excellent written and spoken English.
(E) Qualities
- A sensitive and
patient approach to advising and mentoring of partners
- Dynamic and
willing to take initiative
- Excellent
relationship building and diplomacy skills.
- A team player
but also willing and able to work with minimal supervision
- Capacity to be
flexible and adaptable to changing contexts and priorities
- Deep commitment
to social justice.
- Able to work
sensitively in a faith-based context
(E) Other
- Experience
working in a complex humanitarian context
- Person
Specification – Desirable Requirements (D)
(D) Qualities
Familiarity with the Kenyan and Turkana context
Familiarity with the Kenyan and Turkana context
Interested and qualified candidates should send their applications, updated CV with three referees, day telephone contacts preferably by email or by dropping your application at the Human Resource Office by 21st of July2012 to
Human Resource Officer
Diocese of Lodwar
P.O. Box 101 (30500), Lodwar.
hr@dioceseoflodwar.com
