Office Assistant Job in Kenya


Our Client, an ICT company that prides itself in delivery of cost-effective future proof solutions, backed by exemplary customer service seeks to hire an Office Assistant

Job Responsibilities

Being the office Assistant, you are Directly Accountable for;

1. Reception
Main Activities
  • Answer general phone inquiries in a professional and courteous manner
  • Direct phone inquiries to the appropriate staff member
  • Reply to general information requests with the accurate information
  • Greet visitors to the organization in a professional and friendly manner
2. Provide office support services

Main Activities
  • Receive, direct and relay telephone messages and fax messages
  • Direct the general public to the appropriate staff member
  • Pick up and deliver the mail
  • Open and date stamp all general correspondence
  • Maintain the general filing system and file all correspondence
  • Assist in the planning and preparation of meetings, conferences and conference
Telephone calls
  • Make preparations for management and executive meetings
  • Maintain an adequate inventory of office supplies
  • Respond to public inquiries
  • Provide word-processing and secretarial support
3. Maintain office records

Main Activities
  • Design filing systems
  • Ensure filing systems are maintained and up to date
  • Define procedures for record retention
  • Ensure protection and security of files and records
  • Ensure effective transfer of files and records
  • Transfer and dispose records according to retention schedules and policies
  • Ensure personnel files are up to date and secure
4. Maintain office efficiency

Main Activities
  • Plan and implement office systems, layout and equipment procurement
  • Maintain and replenish inventory
  • Check stock to determine inventory levels
  • Anticipate needed supplies
  • Verify receipt of supply
5. Support the Chief Executive Officer and other staff

Main Activities
  • Assist the Chief Executive Officer and other staff as requested
  • Provide administrative services for the Chief Executive Officer
6. Related assignments
  • Perform other related duties or assignment as directed.
Organizational Alignment
  • Reports to the Office Administration Officer / human resources manager.
Academic Qualifications
  • Diploma in Office Administration / Human Resource Management /  Business Management / 3 years Office Assistant Experience
Knowledge Requirement
  • Knowledge of office administration & human resource management
  • Ability to maintain a high level of accuracy in preparing and entering information
Skills Requirement
  • Excellent interpersonal skills
  • Team building skills
  • Analytical and problem solving skills
  • Decision making skills
  • Effective verbal and listening communications skills
  • Attention to detail and high level of accuracy
Qualified Candidates t send applications to careersinafrika@gmail.com by close of business July 25th 2012