Department: Finance
Position: Country Finance Manager
Contract duration:6 months
Location: Nairobi, Kenya
Starting Date ASAP
I. Background on ACTEDACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.
ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 30 countries worldwide, with over 200 international and 4000 national staff.
ACTED has a 100 million €
budget for over 350 projects spanning 8 sectors of intervention; including
emergency relief, food security, health promotion, economic development,
education & training, microfinance, local governance & institutional
support, and cultural promotion.
For more information,
please visit our website at www.acted.org.
II. Country Profile
Capital Office : Nairobi
II. Country Profile
Capital Office : Nairobi
National Staff : 76
Areas : 2 (Pokot, Middle
Juba)
On-going programmes :
10
Budget : 10 M
ACTED launched its Kenya mission in January of 2008 with an emergency assistance program for residents in Nairobi slums affected by the post election violence. Since 2009, Nairobi has been the home base of ACTED’s relief operation in Southern Somalia aimed at supporting vulnerable famers affected by recurrent droughts.
ACTED launched its Kenya mission in January of 2008 with an emergency assistance program for residents in Nairobi slums affected by the post election violence. Since 2009, Nairobi has been the home base of ACTED’s relief operation in Southern Somalia aimed at supporting vulnerable famers affected by recurrent droughts.
In 2010, ACTED’s mission in
Kenya/Somalia sought to address the needs of pastoralist and farmer communities
of North Central Kenya and South Somalia arising from multiple shocks such as
adverse climatic conditions and disease outbreaks, through emergency food and
non-food items distribution.
In the wake of this
emergency context, ACTED also promoted the adoption of sustainable
community-based solutions, emphasizing livelihood strengthening and
diversification, natural resource rehabilitation and management, good hygiene
practices and access to sanitation facilities.
ACTED is developing its
programs in South Somalia, focusing on building capacity to respond to emergency
outbreaks, as well as ensuring local populations are integrated into longer
term projects aiming at improving their livelihoods.
This will occur in the form
of food, water, sanitation and hygiene (WASH) and livelihood support to
vulnerable agro-pastoral and riverine communities. Today, ACTED's teams and
resources are mobilized on the front of dire needs in our areas of intervention
in Somalia and Kenya, as well as other areas in the Horn of Africa.
III. Position Profile
Under the authority of the Country Director and Finance Director in HQ, the Country Finance Manager (CFM) will be responsible for ACTED accounting and financial management in-country. The CFM ensures that national legislation is adhered to, and that the country specific standards are applied in ensuring efficient use of resources.
Accounting and Financial Management
III. Position Profile
Under the authority of the Country Director and Finance Director in HQ, the Country Finance Manager (CFM) will be responsible for ACTED accounting and financial management in-country. The CFM ensures that national legislation is adhered to, and that the country specific standards are applied in ensuring efficient use of resources.
Accounting and Financial Management
Accountancy: Supervise
accountancy procedures: filing of documents, allocation of expenses, vouchers
registration, balance checking, etc.; Verify and compile monthly accounts from
each base; Communicate accounts on a monthly basis to HQ, respecting SAGA
procedures and deadlines; Manage the presentation, circulation, filing and
archiving of accounting and financial documents in conformity with FLAT
procedures;
Treasury: Open/close bank
accounts on the authority of the General Delegate; Oversee the management of
bank accounts: follow transfers, check balances, check authorised visas;
Supervise the management of safes and cash: available amount, balance checks,
security instructions; Assess monthly cash-flow needs for projects and bases
and communicate cash requests to the HQ; Manage money transfers, bases
cash-supply and amounts in circulation, whilst defining payment procedures
(bank transfer, cheque, cash etc.);
Commitment of expenditure:
Set up and formalise procedures for the commitment of expendiure, conform to
ACTED procurement guidelines: collect visas of authorised staff members, set-up
commitment ceiling in local currencies, define methods and timescales for payment
according to local practices; Ensure that procedures are adhered to in terms of
contracts and payments; Ensure that proofs of purchase are valid (contracts,
orders, bills, inoices, delivery receipts etc);
Budget Management
Ensure budget follow-up:
Develop tables necessary for financial monitoring and for budget follow up
within the mission; Analyse gaps between planned budgets and actual expenses;
Anticipate financial risks; Calculate and supervise the monthly cost of each
vehicle (fuel consumption, repairs) in coordination with Country Logistician;
Calculate monthly communication costs of each base (phone, e-mail, Internet),
in coordination with Country Logistician;
Develop project budgets:
Develop project budgets:
Develop budgets for project
proposals according to project needs and Donor constraints;
Draft financial reports
(mid-term and final) respecting contractual deadlines;
Guarantee the respect of
Donor procedures for each financial contract.
Department Follow-up
Department Follow-up
Team leadership: Update the
organigramme and ToRs of the finance department according to the mission
development; Oversee the team and undertake appraisals of directly supervised
colleagues; Ensure training and capacity building for finance team members in
order to increase the level of technical ability and skills within the
department;
Internal Procedures and
Information Flows; Develop relevant management procedures within the team;
Improve information flows within the department and with other departments and
projects
IV. Qualifications:
IV. Qualifications:
- Masters
degree minimum in Finance or related area;
- 3+ years of
solid experience in financial management and monitoring systems,
preferably of large development programs, possibly complemented by
academic expertise;
- Excellent
financial and analytical skills;
- Excellent
communication and drafting skills for effective reporting on programme
financial performance;
- Ability to
manage a financial/monitoring team and demonstrate leadership;
- Ability to
monitor and evaluate financial and monitoring skills of communities through
capacity-building efforts;
- Ability to
operate in a cross-cultural environment requiring flexibility;
- Familiarity
with the aid system, and understanding of donor and governmental
requirements;
- Prior
knowledge of the region an asset;
- Fluency in
English required - ability to communicate in local languages an asset;
- Ability to
operate Microsoft Word, Excel and Project Management software
V. Conditions:
- Salary
defined by the ACTED salary grid; educational level, expertise, hardship,
security, and performance are considered for pay bonus
- Additional
monthly living allowance
- Free food
and lodging provided at the organisation’s guesthouse
- Transportation
costs covered, including additional return ticket + luggage allowance
- Provision of
medical, life, and repatriation insurance + retirement package
How to apply:
VI. Submission of applications:
Please send, in English, your cover letter, CV, and three references to jobs@acted.org Ref : CFM/KEN/SA
ACTED Att: Human Resources Department 33, rue Godot de Mauroy 75009 Paris FRANCE
Fax. + 33 (0) 1 42 65 33 46
For more information, visit us at http://www.acted.org
VI. Submission of applications:
Please send, in English, your cover letter, CV, and three references to jobs@acted.org Ref : CFM/KEN/SA
ACTED Att: Human Resources Department 33, rue Godot de Mauroy 75009 Paris FRANCE
Fax. + 33 (0) 1 42 65 33 46
For more information, visit us at http://www.acted.org
Closing date: 15 Aug 2012
