Title: Finance Assistant
Grade: GS5
Official Station
(Country):Nairobi
Organizational Local
Unit:Regional Office for the Eastern Mediterranean (EMR0)IOffice of
the WHO Representative for Somalia.
Closing Date: 29 June 2012
Starting Date: 01 August 2012
Duration: 1 year fixed-term – Post of limited duration
The Successful Candidate
Will:
Under
the direct supervision of the Administrative Officer and the Officer-In-charge
of Garowe sub-office and the overall supervision of the WHO Representative, the
incumbent will perform the following duties:
1. Administer the Elmprest account of the sub-office. Select and
enter data from variety of documents and ensure accuracy in calculation;
Prepares and submits monthly Elmprest returns which includes the cash book,
related backup floppy disk, bank statement, cash count certificate and all paid
vouchers, attaching all corresponding proof of receipts,
payments signatures and other related documentation after each month’s operations in accordance with GSM related works;
payments signatures and other related documentation after each month’s operations in accordance with GSM related works;
2.
Prepares monthly payroll and other staff entitlements, cheques and vouchers,
examine invoices for payment. Initiate payments for per diem and other travel
related costs, monthly utilities expenses approved NTAs. Ensures that all proof
of payments is signed by the recipients;
3.
Reconciles bank statements against cash book balance. Prepares cash count
certificates every end of the month; keeps monthly records of Petty Cash Fund;
Monitors its daily movement, collects monthly personal phone calls from the
staff;
4.
Request replenishment of funds and executes transfer of funds of project
activities to the authorized staff.
5.
Checks and reviews the Statement of Accounts (SOA) from all programme
activities and prepare required reports for the WRs office to be forwarded to
the regional office. Ensures that the SOAs are complete with all the supporting
documents.
6.
Maintains and updates filing records of all the monthly Elmprest returns and
other related financial documents.
7.
Initiate correspondence on various related matters. Communicates and replies to
the request and queries .from the WR Ofice /Regional Office and other agencies
after consultation with supervisors. Evaluates the urgency or critical nature,
informs and reminds responsible staff, supplying supporting materials as
appropriate.
8.
Performs other duties as maybe assigned or required of the job.
Qualifications Required:
Education
And
Skills: – Completion of secondary education required. Post secondary training
in accounting commercial and or special training in automated accounting would
be an advantage.
Experience:
· At least five years of experience in Administration and Finance
function.
Languages:
· Excellent knowledge of English and the Somali local languages.
Closing
Date for Applications: 29 June 2012
Applications
should be made in writing and sent to:
Administrative Officer
WHO Somalia
Email: recruitment@nbo.emro.who.int
WHO Somalia
Email: recruitment@nbo.emro.who.int
WHO is
committed to workforce diversity. Any appointment/extension of appointment is
subject to WHO Staff Regulations, Staff Rules and Manual.
Only
candidates under serious consideration will be contacted.
