Title: Finance Assistant
Grade: GS5
Official
Station (Country):Nairobi
Organizational
Local Unit:Regional Office for the Eastern Mediterranean (EMR0)IOffice of
the WHO Representative for Somalia.
Closing
Date: 29 June
2012
Starting
Date: 01 August
2012
Duration: 1 year fixed-term – Post of limited duration
The
Successful Candidate Will:
Under the direct supervision of
the Administrative Officer and the Officer-In-charge of Garowe sub-office and
the overall supervision of the WHO Representative, the incumbent will perform
the following duties:
1.
Administer the Elmprest account of the sub-office. Select and enter data from
variety of documents and ensure accuracy in calculation; Prepares and submits monthly
Elmprest returns which includes the cash book, related backup floppy disk, bank
statement, cash count certificate and all paid vouchers, attaching all
corresponding proof of receipts,
payments signatures and other related documentation after each month’s operations in accordance with GSM related works;
payments signatures and other related documentation after each month’s operations in accordance with GSM related works;
2. Prepares monthly payroll and
other staff entitlements, cheques and vouchers, examine invoices for payment.
Initiate payments for per diem and other travel related costs, monthly
utilities expenses approved NTAs. Ensures that all proof of payments is signed
by the recipients;
3. Reconciles bank statements
against cash book balance. Prepares cash count certificates every end of the
month; keeps monthly records of Petty Cash Fund; Monitors its daily movement,
collects monthly personal phone calls from the staff;
4. Request replenishment of funds
and executes transfer of funds of project activities to the authorized staff.
5. Checks and reviews the
Statement of Accounts (SOA) from all programme activities and prepare required
reports for the WRs office to be forwarded to the regional office. Ensures that
the SOAs are complete with all the supporting documents.
6. Maintains and updates filing
records of all the monthly Elmprest returns and other related financial
documents.
7. Initiate correspondence on
various related matters. Communicates and replies to the request and queries
.from the WR Ofice /Regional Office and other agencies after consultation with
supervisors. Evaluates the urgency or critical nature, informs and reminds
responsible staff, supplying supporting materials as appropriate.
8. Performs other duties as maybe
assigned or required of the job.
Qualifications
Required:
Education
And Skills: – Completion of
secondary education required. Post secondary training in accounting commercial
and or special training in automated accounting would be an advantage.
Experience:
·
At least five years of experience in Administration and Finance
function.
Languages:
·
Excellent knowledge of English and the Somali local languages.
Closing Date for Applications: 29
June 2012
Applications should be made in
writing and sent to:
Administrative
Officer
WHO Somalia
Email: recruitment@nbo.emro.who.int
WHO Somalia
Email: recruitment@nbo.emro.who.int
WHO is committed to workforce
diversity. Any appointment/extension of appointment is subject to WHO Staff
Regulations, Staff Rules and Manual.
Only candidates under serious
consideration will be contacted.
