Terms of Reference
Job Title: Emergency Proposal Writing
Officer
Place of Work: Somalia Programme –
Nairobi
Reports to: Emergency programmes support coordinator
Reporting to position: N/A
With the decision by all Save the Children organizations to
create an International Programmes Unit (IPU) taken in 2010, Save the Children
aims to create a stronger voice for children by unifying the operations in all
countries.
This will result in one organisation at the national level in
each country and a unified programme delivery structure for all Save the
Children International Members.
Save the Children UK, Denmark and Finland unified in Somalia in
January 2010 under the name Save the Children in Somalia which will move to the
IPU model by the end of 2012.
After one year of unification and as a result of an active
fundraising strategy the programme budget was over GBP 10m covering thematic
areas of protection, child survival (which includes health, nutrition and
livelihoods), education, and Child Rights Governance.
Function Purpose
The proposal writer will serve as primary writer for the development
of proposals to support the emergency response. S/he will work closely with
emergency technical advisers, technical coordinators, logistics manager and the
emergency finance and grants managers.
Key accountabilities
- In
conjunction with Grants manager ensure that all appropriate donor and Save
the Children formats for proposals are available in-country and that key
contributing staff have a clear understanding of donor requirements and
expectations for the proposal.
- Create
and maintain a list of potential donors and their specific funding
preferences and deadlines for proposal submission; track progress of
proposals, submission dates, amounts, etc.
- Ensure
“quality control” checks on all proposals for submission and that adequate
HR and operational costs have been included.
- Ensure
all proposal development and sign-off procedures are followed.
- Gather
information from technical advisors and other relevant team members,
assessment teams and sitreps and other relevant sources necessary for
drafting proposals.
- Transform
information gathered, objectives set and results expected into required
formats and in line with requirements of each donor and SC Member.
- Consult
relevant technical advisors on specific program interventions
- Under
the supervision of the Technical Program Manager, liaise with SC Members
to understand the different donor needs and requirements.
- Provide
additionally requested information in relation to proposals from donors,
SCI or SC members promptly and accurately and make necessary revisions
based on feedback.
- Support
Grants manager in the negotiation of project commencement and conclusion,
budget and payment schedule, reporting dates and requirements with donor
or Save the Children member.
- Work
closely with the emergency finance team, Logistics Manager as well as
relevant technical staff to develop proposal budgets.
- Ensure
all proposals are reviewed and approved by Response Team Leader or
delegate before final submission to the donor.
- Comply
with all relevant Save the Children policies and procedures with respect
to child rights and safeguarding, health and safety, equal opportunities
and other relevant policies.
Deliverables:
- Working
with finance and programs to identify funding gaps that are combined on a
funding gap tracker to target future opportunities
- Development
of proposal timeline tracker
Core Competencies & Qualifications
Essential:
- Demonstrated
experience of writing winning proposals for key institutional donors.
Demonstrated experience of proposal development in at least three of Save
the Children’s core emergency sectors (Health, nutrition, FSL, WASH,
,Shelter, education and CP)
- Minimum
two years of working with Humanitarian organisations in related roles to
proposal writing/ coordination for international donors.
- Demonstrated
experience developing multiple narrative and cost proposals simultaneously
- Knowledge
of CAP and Flash Appeals processes
- Experience
working in a demanding environment and with a challenging context.
- Understanding
of donor compliance and key reporting procedures
- Good
negotiation, communication, decision-making and interpersonal skills and
ability to work as part of a team.
- Good
personal organisational skills, including time management, and ability to
meet deadlines and work under pressure
- Ability
to work within a multicultural setting
- Fluency
in written and spoken English
- Commitment
to and understanding of Save the Children’s aims, values and principles
- Information
Communication Technology literate
- Budgeting
development experience
- Bachelors
degree level in social sciences, development or related subjects.
- Masters
degree in project management desirable
Child Safeguarding Policy
As an employee with Save the Children you are required to comply
with the practices and principles as stated in the organizations Child
Safeguarding Policy, both in the course of your employment and in your private
life.
The Child Safeguarding Policy aims to ensure that all children
who come into contact with Save the Children are safe from abuse, neglect,
exploitation and harm of all kinds.
As an employee within Save the Children you are committed to
uphold these standards and to report according to local reporting procedures if
you suspect that a child we work with are put in any risk of being harmed or
abused as a result of the organizations actions.
You are further obliged to undertake induction and training on
the Child Safeguarding Policy.
Code of Conduct
Because Save the Children's work is based on deeply held values
and principles, it is essential that our commitment to children's rights and
humanitarian principles is supported and demonstrated by all members of staff.
Save the Children's Code of Conduct sets out the standards which all staff
members must adhere to.
Applications should be forwarded to: vacancies@scsom.org.
Application
Closing Date: Will be Friday 06th July 2012. However, the closing date may be
earlier than this date due to the urgency in filling the position.
