Deputy
Field Program Coordinator
Sector:
Environmental Health
Location:
Kenya
Employee
Type:
Regular
Employee
Category:
Full Time
Description
Additionally, the DFPC
will support adherence to the Kenya Country Program Strategic Plan Mission
Strategic Objectives in the Kenya Program within program development in Lodwar.
The DFPC will also support the FPC in grant management and reporting.
The DFPC will be
responsible for direct supervision and monitoring Human Resources,
Administration, Logistics functions of the program to ensure strict compliance
to all IRC procedures/policies.
The DFPC will also
support the FPC in day to day management of Staff Safety and security during
all phases of field operations.
The DFPC will also be
responsible for assessing program support and program support staff quality,
effectiveness and providing guidance and support to staff.
The DPFC will from time
to time stand in for the FPC and represent the IRC Turkana program in various
coordination forums when called upon. The DFPC’s detailed
responsibilities will be as follows: :
Responsibilities
Program
Management:
Grant
management
- Ensure quality and timely
implementation of grants by staff with specific focus to the program
support sections of each respective grant;
- Oversee the development of
detailed project work plans for all program support functions;
- Oversee preparation of monthly
reports by program support staff, and edit reports prior to timely
submission to Nairobi
Budget
Monitoring
- Working with the Field Finance
Officer oversee, operational budget expenditures in Lodwar and ensure they
are allowable and allocable according to IRC and donor regulations.
- Support review monthly BvAs
reports, spending plans, procurement plans with staff, make
recommendations on the basis of these and ensure that appropriate action
is taken in a timely manner.
Strategic Planning
- Support the integration of program
activities to create coherent, quality and complimentary programming;
Specific focus to ensure strong integration of program support functions
with direct program related activities
- Participate in workshops at field
level to establish and monitor annual operating plans for the strategic
plan;
- Working with the Field Program
Coordinator foster strengthening links with the IRC Kakuma Refugee program
on program support focusing on Logistics for Turkana Program in areas
around Turkana West where possible.
Field
Operational Management:
Security
- Support the FPC in monitoring the
security situation in Turkana and ensure continues updates on incidences
occurring are tracked.
- Support FPC in the field
management staff safety around the office, at the IRC guest house and
during field operations in Turkana.
- Support the FPC in staff
orientation on security matters while maintaining master roll for all
staff who have gone through the process.
- Directly Supervise Safety and
Security Assistant based in Lodwar
Human
Resources/Administration
- Directly manage, supervise and
mentor the Human Resources and Admin Officer, Logistics Officer and the
Security Focal Point based in Lodwar
- Ensure that performance
evaluations for program support team (excluding the Finance Department)
are conducted on time, and review all evaluations to ensure quality and
consistency;
- Identify training needs for
program support staff members and make appropriate recommendations to the
FPC;
- Support the FPC in ensuring that
administrative matters of the field office are carried out in accordance
with IRC HR and administration policies;
- Support the FPC in ensuring that
all IRC staff at the Field level are in compliance of the IRC Code of
Conduct and other relevant policies pertaining to staff conduct.
- Recruit, supervise and evaluate
all staff who report directly to the DFPC;
Logistics
- Directly oversee the carrying out
of logistics support operations by Lodwar logistics staff, including
procurement (both local and through Nairobi), stock management, asset
management, vehicle operations, equipment maintenance and repair
(including communications and computer equipment).
- Directly
oversee staff movement to field sites, arranging of armed security escorts
where applicable, tracking while on sites and when travelling, and also
ensure all call in are logged in.
- Ensure compliance with IRC and
donor logistics policies;
Finance
- Ensure compliance with IRC and
donor finance policies when preparing/reviewing payments prepared by
Logistics, HRO/Admin, Security Departments before Approval.
Representation
/ Communications
- When called upon support the FPC
in representing IRC in dealings with local authorities (administrative,
sectoral and security officials), fellow NGOs and other stakeholders;
- Coordinate IRC program support
activities with relevant officials and other humanitarian agencies;
- When called upon support the FPC
in Liaison with IRC’s partner agencies in Turkana district, both
international and national NGOs, and CBOs
Qualifications:
Job
Requirements/Experience Required:
- Graduate degree in Procurement and
Supply Chain Management, Human Resource Management or similar relevant
technical qualification
- Post graduate qualification in
project management
- At least 5 years experience of
working in multi-sectoral humanitarian relief or development projects in a
similar position in complex emergency, arid and semi arid
environment
- Knowledge of and experience in
working with and coordinating with international and national partner
organizations.
- Excellent written and oral
communication skills
- Budget development, and strong
budget management experience
- Excellent organizational skills
with demonstrated ability to manage large amounts of information and
prioritize work
- Good security management skills
preferred.
- Good working knowledge of
communications systems (satellite communications, VHF and HF radio)
preferred.
- Good Computer applications
including IT technical skill required
- NGO experience and knowledge of
donor guideline requirements, e.g CDC, UNICEF, ECHO, EU, OFDA
preferred
Kenyan nationals are
encouraged to apply. International allowances are not available for this
position. Salary and employee benefits are compliant to the Kenyan NGO Sector.
Apply via:
IRC leading the way from
harm to home.
IRC is an Equal
Opportunity Employer.
IRC considers all
applicants on the basis of merit without regard to race, sex, color, national
origin, religion, sexual orientation, age, marital status, veteran status or
disability.
