Adeso Vacancy Announcement
This is a re-advertisement and previous applicants should not
apply
Organization: Adeso (African Development Solutions)
Organization: Adeso (African Development Solutions)
Position Title: Grants & Compliance
Manager
Duration: 1 year
with possibility of extension
Reporting to: Regional
Finance Manager
Working with: All
departments (e.g., Program Quality; Human Resources; IT; Programs;
Communication; Logistics), Regional Program Director, Country Directors
Starting date: Immediate
Application deadline: 21st
May 2012
Vacancy contact: Please
email applications to: vacancies@adesoafrica.org
Organizational Context
Adeso, formerly known as Horn Relief, is an expanding and
vibrant African-based international organization, working with communities to
create environments in which Africans can thrive.
We work to prevent and overcome situations that adversely affect
community well-being by: reinvigorating the economy, developing skills for life
and work, providing humanitarian aid, and influencing policy.
Our belief that economic, social and environmental security is
the bedrock of a healthy community drives the nature and intent of our
programming.
Adeso has been strengthening rural livelihoods and delivering
innovative humanitarian aid and development programs for the past 20
years.
Currently, we have programs in Somalia, Kenya and South Sudan.
Our present donor portfolio includes the European Commission, USAID, SIDA, and
UNICEF, among others.
Adeso is an exciting, dynamic organization experiencing managed
rapid growth. It offers sound employment conditions with opportunities for
personal growth and development
Position purpose
The purpose of this role is to work alongside the country teams
and in close co-operation with the finance, procurement and human resources
units to minimize operational risks in relation to Adeso’s project operations;
specifically risks that arise from non- compliance with Adeso’s global policies
and non-compliance with donor regulations.
The Grant and Compliance Manager will also perform on request
investigations in relation to fraud, corruption and bribery and promote
adherence to related policies.
Specific Roles and Responsibilities
Donor compliance and Grant Management systems:
- Ensure
full compliance with Adeso minimum operating standards for grant
management and work with implementing partners when required.
- Implement
and manage Adeso process for grant management, equitable cost recovery,
grants close out and sub-grant management when required.
- Coordinate
grant management between field based program staff, Nairobi and other
offices.
- Work
with Budget Holders and Finance Team to monitor all grant budgets to
ensure compliance with donor requirements; review budget realignment and
grant request; and also monitor expenditures to ensure compliance with
budgets.
- Organise
and participate in grant opening, mid-term review and closure meetings and
develop, with support of the Country Directors, a mechanism to hold Budget
Holders accountable for deviations from the grant contracts
- Act
as a central point of organisational expertise on donor compliance
requirements, ensuring that relevant staffs of all departments are
informed of donor requirements; work closely with all departments to
ensure compliance.
- Provide
technical support to assess donor eligibility/allow ability of planned
expenditures and identify related compliance requirements.
- In
collaboration with the Regional Program Quality Manager, to maintain a
reporting tracking system to ensure that responsible staff are aware of
upcoming deadlines
- Verify
that financial reports are coherent and adhere to donor and Adeso
standards before submission.
Grant Proposals:
- Ensure
that all proposals, contracts and amendments with donors follow the
internal procedures.
- Disseminate
donor and Adeso standards to relevant personnel at the beginning of the
process.
- Ensure
that a checklist system is in place to analyse overhead and shared program
costs and ensure that all aspects have been taken into account.
- Verify
that proposals adhere to donor and Adeso standards and that narrative is
cohesive with budget.
Training:
- Ensure
Budget Holders, Finance Officers and field staff are provided with the
information and training they require in order to understand donor
guidelines, compliance issues and the Adeso grant management procedures.
- Conduct
regular visits to field offices and project sites.
- Conduct
internal audits of grants processes and protocols to advise Budget Holders
on compliance levels in the field bases.
- Ensure
key donors compliance checklists are available, provide orientation to
Budget Holders and follow up on implementation.
- Provide
capacity building to staff and provide guidance and technical advice where
necessary.
Audit:
- Ensure
all budgets include the necessary funds for audit and that all grants are
audited as per donor rules and regulations.
- Assist
the Executive Director, Operations Director, Regional Program Director and
Country Directors in responding to internal audit requirements.
Other
- Contribute
to the country strategic and operational planning and reporting processes.
Skills and Qualifications
Adeso is actively seeking a candidate who is committed to its
mission and vision and dedicated to the achievement of its strategic
plan.
For this position, the required qualifications are:
Essential
- University
degree in financial management, business development or related
field.
- Minimum
3 years experience of managing/coordinating the reporting, compliance and
other contractual requirements of donor funded projects.
- Strong
project management experience including proposal writing, M&E.
- Experience
in budget management and knowledge of financial procedures.
- Excellent
knowledge of and experience with humanitarian guidelines and
principles.
- Excellent
verbal and written communication skills in English.
- Proven
ability to lead and work effectively with others to achieve results.
- Proficiency
in computer applications such as word processing, spreadsheets,
powerpoint.
- Ability
to multi-task, meet tight deadlines, and handle stressful
situations.
- Ability
to stay and work in an isolated area in conditions of limited comfort.
Desirable
- Experience
in managing cash based interventions and/or agricultural projects in
Somalia or a related fragile context.
- Experience
in managing USAID projects.
Application Process
Applications should be submitted by 21st May 2012.
All applicants must meet the essential requirements described
above, and those unable to meet these requirements will not be
considered.
No phone calls please.
Each application should include the following:
- Application
letter stating why your skills and qualifications are suitable for this
position
- CV
(maximum 3 pages) detailing work experience and qualifications and current
contact information
- Names
of at least 3 professional with complete contact information
All applications should be sent to Adeso at vacancies@adesoafrica.org
with the subject line: “Grants & Compliance Manager”.
Submission of this information should reach Adeso by 18th May
2012.
Only shortlisted candidates will be contacted.
Adeso is an equal opportunity employer.
Website: www.adesoafrica.org
