Purchasing Officer and Stores Manager Jobs in Kenya


Job Title: 

1. Purchasing Officer

2. Stores Manager 

Reporting To: Group Manager

Job Summary: 

  • Search for the highest quality merchandise at the lowest possible purchase cost.
  • Secure (3-5) manufacturers for each product at varying costs and qualities,
  • Obtain best import and agency terms with our manufacturers/suppliers,
  • Survey competitors prices and products on a quarterly basis,
  • Produce quick and accurate quotations to clients’ inquiries,
  • Manage the purchasing and inventory activities of the company, estimate price and product availability, inventory usage, control & develop policies & procedures.
  • Direct & coordinate the procurement goods, supplies & services essential to the supplies operations.
  • Support sales team in getting new clients & generate business.
  • Contribute in identifying trading & sales strategy for supplies products
Duties:
  • Forecast procurement needs.
  • Build and develop relationships with key manufacturers/suppliers and customers in the hospitality, healthcare and airline industries.
  • Obtain best import and agency terms with our manufacturers/suppliers
  • Obtain best credit facilities, terms of payments and profit margins with our manufacturers/suppliers.
  • Obtain best credit facilities and terms of payments with our banks.
  • Closely monitor our competitors’ prices and product list.
  • Performs a market survey on our competitors’ prices, discount rates and products every quarter.
  • Review quotations; negotiate prices, delivery terms with our manufacturers and suppliers.
  • Prepare purchase requisitions, approve and issues purchase orders in accordance with company policy and negotiated terms and conditions.
  • Maintain procurement files in orderly fashion and updated by the day.
  • Training purchasing Clerks.
  • Providing prices lists and product knowledge materials to Sales team.
  • Supervise clearing of goods from customs
  • Ensure that the customs clearing agents are clearing our goods at the quickest and shortest time possible at a reasonable and competitive fees.
  • Supervise inventory taking of goods at our warehouses.
  • Issue a “Delivery Note” and supervise the delivery of goods to clients location.
  • Discuss defective or unacceptable delivered goods with clients, manufacturers and transporters to determine cause of problem while taking corrective and preventative action immediately.
  • Manage vendor relationships and assist in building effective partnerships with manufacturers/suppliers.
  • Initiate and design department policies & procedures in developing and implementing purchasing strategies for products.
  • Responsible for planning, developing and buying materials, parts, supplies and equipments in a timely and cost effective way; timely manner while maintaining appropriate quality standards and specifications.
  • Develop and review purchase requests and ensure authorization as necessary to facilitate the timely purchase of hotel supplies products.
  • Establishing foreign and domestic vendors for hospitality, healthcare and airline clients.
  • Structuring product contracts.
  • Studying sales records and inventory levels.
  • Placing orders and checking shipment.
  • Develop strategies to move and sell items in warehouse along with sales department.
Skills/Qualifications:

Evaluation Criteria 
  • Successful track record of delivering results in the areas of cost reduction, service levels, and quality and inventory levels.
  • Experience effectively working with a diversified supply base
  • Demonstrated ability to handle multiple tasks simultaneously. Exceptional organizational skills and ability to meet deadlines.
  • Results-oriented team player with a high level of integrity and customer focus.
Professional Knowledge: 
  • Strong analytical and negotiation skills.
  • Knowledge of municipal budgeting and accounting principles and practices and required maintenance of records and files.
  • Knowledge of computerized purchasing and inventory systems.
Special Knowledge: 
  • Excellent command of English language and Excellent Knowledge in MS Office Tools (Word and Excel).
  • Experience with SUN system, Fidelio and OPRA.
Skills & Abilities: 
  • Teamwork
  • Strong Follow-up abilities
  • Excellent Communication skills
  • Planning, organizing
  • Coordination
  • Strong Follow-up abilities
Qualifications
  • Bachelor's Degree in Business (logistics, accounting, finance)
  • Finance & auditing background
  • 3 years experience in hotel/hospitality industry
  • Experience in Opera PMS an added advantage
  • Experience with SUN system, Fidelio and OPRA.
Applications Accepted By E-mail Addressed to: recruit@odumont.com