Massive Recruitment by the IEBC (148 Positions)

The Independent Electoral and Boundaries Commission (IEBC) is established under article 88 of the Constitution of Kenya with the mandate of conducting or supervising referenda and elections to any elective body or office established by this Constitution, and any other elections as prescribed by an act of Parliament.

Other duties include delimitation of electoral units, registration of voters, regulation of political parties, voter education, settling of electoral disputes and modernization and reforming of electoral processes and systems.

IEBC ensures that elections are credible, transparent, free and fair. It is committed to upholding national values and principles of good governance and democracy.

The Commission adheres to principles of the law on public services especially on leadership and integrity.

The IEBC invites applications for the following positions.

Manager, Budget

Duties

• Preparation of the Commissions Annual Budget and MTEF Budget;
• Give guidance to Directorates in the preparation of their budgets;
• Ensure timely preparation of regional and constituency budgets;
• Review constituency recurrent and development budgets;
• Play a key role in budget planning, preparation, implementation and monitoring;
• Facilitate issuance of Authority to Incur expenditure (AIE) to regional offices;
• Ensure compliance with Treasury and government guidelines on public expenditure;
• Demonstrate a thorough knowledge of government budgetary process;
• Knowledge of Government Financial Regulations and Procedures;
• Liaise with Treasury in the management of the budgetary process;
• Liaise with Treasury for exchequer releases;
• Budgetary control to ensure Directorates, Regions and the Commission as a whole operate within budget;

Job Description

• At least an Upper Second Class degree in Economics, Mathematics or Statistics, Commerce (Accounting or Finance), Business Administration from a reputable university;
• A professional qualifications such as CPA (K), ACCA, ACA or equivalent professional qualifications;
• A Master’s degree in Finance or Accounting will be an added advantage;
• Computer literacy and a thorough command of working with an Integrated Financial Management System such as SAP, ACCPAC, Navision, IFMIS, etc;
• At least 5 years working experience.

Manager, Human Resources Development

Duties

• Carry out training needs analysis for the Commission;
• Develop Human Resources development plans;
• Develop training programs;
• Implement the Commission’s training plans;
• Plan and coordinate staff performance appraisals;
• Develop succession plans for the commission;
• Maintain staff development database.

Job Description

• First degree in Human Resources or Degree in Social Sciences and Post graduate Diploma in Human Resources or CPS(K);
• A master will be added advantage;
• Six (6) years of relevant working experience

Manager, Political Parties

Duties

• Assisting in development of policy on Monitoring campaign expenses;
• Developing policies on political parties expenditure;
• Establishing oversight unit whose function is to receive information relating to political parties uses of Funds;
• Monitoring to ensure financial reports submitted by parties meets threshold set by the Campaign Financing law;
• Preparing regulations for monitoring campaign financing;
• Promoting liaison between Commission, political parties and other stakeholders;
• Promoting continuous dialogue with political parties during elections;
• Ensuring, in liaison with other departments, smooth nominations of candidates and proper handling of party lists;
• Ensuring strong liaison with Political Parties during elections;
• Ensuring smooth operations of Political Parties Liaison Committees established by Law.

Job Description

• Have a degree in Political science, business administration/Human resource management/Industrial Relations or any other relevant qualifications from a recognized university;
• Be registered with a recognized management professional body;
• Have worked in a political environment at a senior position for at least eight (8) years;
• Have demonstrated high degree of professionalism, be self motivated, have administrative capability and outstanding record of integrity;
• Have leadership skills and ability to communicate effectively.

Manager, Warehousing

Duties

• In-charge of the Commission’s warehouses;
• Manage logistics of multiple shipments and deliveries within extreme time constraints;
• Arrange and coordinate multimillion shilling shipments and incoming orders between the Commission and local and international suppliers;
• Direct all warehouse operations for elections materials, including outbound deliveries to regions and constituencies, receiving, inventory control, packaging, and labeling of all warehouse items;
• Develop and establish new storage systems that will improve productivity and accuracy;
• Load, bind, and arrange pallets, label and transport materials into warehouses;
• Determine re-order level of all stock items and supplies;
• Periodically prepare a list of assets and general stores to be disposed of.

Job Description

• Must have a minimum of Bachelor’s degree in Commerce, Business Administration, Economics, Mathematics, statistics, Engineering from a reputable university;
• Must be a member of a professional Procurement/Supply Chain Management or Warehousing body;
• Must have 7 years working experience in procurement or warehousing or supply chain management;
• Proven ability to manage warehouse, inventory, shipping, and receiving operations;
• Ability to arrange and coordinate regional, national, and global logistics;
• Hardworking and detail oriented, with the ability to multi-task effectively;
• Outstanding leadership, motivation, and communication skills,
• Must possess a good grasp of the provisions of the Public Procurement & Disposal Act and Regulations;
• Must possess a postgraduate diploma in Procurement/Supply Chain Management from a recognized institution of higher learning or a professional body;
• Must be computer literate and possess good analytical skills;
• A Masters degree in Procurement, Warehousing, Business Administration, Economics, Mathematics, Statistics, Engineering, Finance or Accounting will be an added advantage.

Manager, Business Systems

Duties

• Responsible for planning, coordinating and managing all activities related to the design, acquisition / development and implementation of enterprise application systems for the Commission;
• Proactively seek opportunities within the Commission and its partners to improve and enhance the efficiency of the organization through innovative and improved systems development;
• Manage the development and deployment of new application systems and / or enhancements to existing applications throughout the Commission;
• Provide technical leadership to project teams and developers working on project development teams;
• Ensure development projects meet business requirements and goals, fulfill end-user expectations, identify and resolve application issues;
• Review and analyze existing applications effectiveness and efficiency, and then develop strategies for improving or leveraging these systems;
• Ensure that development standards are established, kept up to date and enforced.
• Coordinate the development of detailed documentation for the operation of implemented systems by users and operators;
• Prepare and manage budget for own area and allocates resources accordingly;
• Undertake any other such duties, training and/or work as may be reasonably required and which are consistent and commensurate with the general level of responsibility for this job.

Job Description

• Education: Degree in Computer Science/Information Systems or equivalent;
• Experience: 8 or more years of IT and business/industry work experience in managing teams or projects in systems analysis and/or programming functions;
• Excellent oral and written communication skills;
• Practical knowledge and full cycle implementation experience of large, integrated IT projects required;
• Sound knowledge of ICT systems in electoral processes required;
• Proven knowledge of one or more integrated/ERP systems;
• Prior demonstration of complex coordination and interaction across functional boundaries;
• Able to meet strict deadlines, lead diverse teams and projects;
• Professional certification in Project Management or ERP desired.

Network Engineer

Duties

• Responsible for the installation, configuration and maintenance of networks;
• Develop and maintain policies, standards and specifications for networks;
• Install all new hardware, systems, and software for networks;
• Install, configure, and maintain network services, equipment and devices;
• Support administration of servers and server clusters, including regular backups and disaster recovery plans;
• Plans and supports network and computing infrastructure;
• Perform troubleshooting analysis of servers, workstations and associated systems;
• Manage user accounts, permissions, email, anti-virus, anti-spam;
• Work with vendors that provide the Commission with network solutions and ensure that they deliver on their commitments.

Job Description

• Education: Bachelor’s Degree in Computer Science, Electrical Engineering, Information Technology or similar;
• Minimum of five (5) years relevant experience in a demanding environment;
• Networks certifications: Any of CCNA, CCNP, CCIE, and CNE;
• Systems: Windows, Cisco, UNIX, Linux;
• Networking: Switches, Routers, Hubs, Servers, Cables, Racks, Firewalls, LAN, WAN, TCP/IP, DNS, UDP, VoIP, QoS, EIGRP, BGP, OSPF, NHRP, ATM, PPP, MPLS;
• Strong background in planning, deploying and maintaining Microsoft and Cisco products, especially Windows client/server technologies, Active Directory, Cisco LANs, WANs, Voice and Security Solutions;
• Practical experience installing and configuring network firewalls and devices.

Senior Procurement Officer

Duties

• Deputizing the Manager, Procurement;
• Preparation of procurement plans in liaison with user departments;
• Preparation of tender documents for procurement of goods, works; and services
• Secretary to Commission Tender Committee;
• Participate in evaluation of Commission tenders;
• Preparation of contract documents;
• Maintain and archive document records for procurement and disposal activities;
• Make procurement follow up;
• Monitor payments to suppliers.

Job Description

• Must have a minimum of Bachelor’s degree in Commerce, Economics or Business Administration degree from a recognized university;
• An MBA or a Master’s degree in procurement will be an added advantage;
• Must possess a postgraduate diploma in Procurement/Supply Chain Management from a recognized institution of higher learning or a professional body;
• Must be a member of a professional procurement body;
• Must have working experience of 7 years in procurement, two of which must have served in a senior position;
• Must have good interpersonal and communication skills;
• Must be conversant with the provisions of the Public Procurement & Disposal Act and the related Regulations;
• A team player, good management and leadership skills;
• Must be computer literate and possess good analytical skills;
• Must be a person of unquestioned integrity.

Senior Legal Officer

Duties

• Conduct Legal research and offer legal opinions;
• Prepare and present position papers on a wide variety of legal issues including electoral issues;
• Coordinate research with stakeholders for the purposes of electoral reform;
• Undertake and oversee a wide range of litigation practice including, but not restricted to, Civil Litigation, Election Petitions, Civic Inquiries and Arbitrations in all Courts and Tribunals in Kenya, both subordinate and superior.

Job Description

• A Law Degree (LLB) from a recognized University;
• Diploma in Law from the Kenya School of Law;
• Admitted as an Advocate of the High Court of Kenya;
• At least six (6) years’ experience from a reputable and busy Law firm or corporate organization with a strong emphasis on litigation;
• Extensive actual Courtroom experience.

Financial Accountant

Duties

• Responsible for the preparation of final accounts;
• Monitoring expenditure versus approved budgets;
• Ensuring proper updating and posting to the general ledger;
• Prepare timely expenditure returns to Treasury;
• Deal with external and internal auditors and respond to audit queries;
• Maintain cashbooks and supervise bank reconciliations;
• Supervise a team of accounting support staff;
• Maintenance of a Fixed Assets Register;
• Ensure compliance with Government Financial Regulations and Procedures.

Job Description

• A minimum Upper Second Class degree or equivalent in Commerce (Finance or Accounting), Economics, Mathematics, Statistics, Business Administration, from a reputable university;
• Professional qualifications such as CPA (K), ACCA, ACA or equivalent professional qualifications;
• Demonstrate knowledge of government/public accounting, Financial Regulations and Procedures;
• Computer literacy and a thorough command of working with an Integrated Financial Management System such as SAP, ACCPAC, Navision, IFMIS, Sun System, etc
• Membership to a professional body;
• At least 6 years relevant working experience;
• Must possess good interpersonal and communication skills, team player with strong leadership and management skills;
• Must be a person of high integrity;
• A Master’s degree in Finance or Accounting will be an added advantage.

Constituency Elections Coordinator (CEC )

81 Posts

Duties

• Provide management support, develop and oversee the implementation of strategies, policies, plans and budgets at the constituency level while ensuring the alignment of these to the regional and overall Commission strategies;
• Ensure that election operation activities at the constituency level comply with internal controls and budget restrictions;
• Ensure provision of administrative support services at the constituency level including distribution of election materials, transport management, implementation of security policies and protocols and ensuring the safe custody of the Commission’s assets;
• Be responsible for sound financial management and prudent use of all Commission funds at constituency level in line with commission’s financial policies;
• Liaise with the Regional Election Coordinator to implement training programmes for registration and election officials at the constituency level;
• Identify, inspect suitable polling, nominations and tallying centers;
• Liaise with regional administrative and security officials at the constituency level to ensure safety of Commission Assets;
• Undertake the verification, compilation and revision of Constituency voter’s register as required by law from time to time;
• Liaise with political parties with respect to elections and related activities;
• Develop accountability measures, monitor the performance indicators at the constituency levels and ensure the timely preparation of periodic reports;
• He/she will be the Returning Officer during elections and the Registration Officer during voter registration.

Job Description

• Minimum undergraduate degree from a recognized university;
• A minimum of Six (6) years working experience in management of public affairs;
• Proven experience in results-based management, monitoring and evaluation or managing election process is an added advantage;
• Must be computer literate and should possess good negotiation, planning and coordination skills;
• Additional training, professional Qualifications and experience of fieldwork will be an advantage.

Finance Officer, Budget

Duties

• Assist the Manager of Budget in the Preparation Annual Budget and MTEF Budget;
• Collate regional, constituency and Directorates budgets and consolidate into one master budget;
• Assist Directorates in the preparation of their annual and projects/programme budgets;
• Assist in the management of the budgetary process;
• Follow up with Treasury for exchequer releases;
• Assist in budgetary control to ensure Directorates, Regions and the Commission as a whole operate within budget;
• Assistant to the Manager Budget.

Job Description

• An Upper Second Class degree in Economics, Commerce (Accounting or Finance) Mathematics, Statistics, Business Administration(with CPA, ACCA or equivalent), from a reputable university;
• Those studying for a professional qualification such as CPA, ACCA, CFA, will have an added advantage;
• Computer literacy and a working knowledge of an Integrated Financial Management System such as SAP, ACCPAC, Navision, IFMIS, Sun System etc;
• At least 5 years working experience;
• Knowledge of government budgetary process;
• Knowledge of government Financial Regulation and Procedures.

Systems Analyst - Electoral Systems

Duties

• Responsible for developing, installing, testing and maintaining electoral systems.
• Plan, coordinate, research and design ICT systems for electoral processes.
• Identify opportunities that can improve the efficiency and effectiveness of electoral processes and management of political parties.
• Develop and implement efficient and cost-effective solutions for election operations and management of political parties.
• Support and implementation of ICT systems for electoral processes across all phases of the electoral cycle.
• Provide support to business during the acceptance testing phase of new or enhanced systems.
• Develop and ensure implementation of procedures for data conversion and migration.
• Provide training to users of new or modified systems.

Job Description

• Degree in Computer Science or related field.
• Six or more years’ experience in ICT, four years in a leadership role.
• A demonstrated track record in the delivery of large ICT projects required.
• Sound knowledge of ICT systems in electoral processes required.
• Solid knowledge of relational database systems and web technologies required.
• Sound knowledge of network systems.
• Data conversion and migration techniques
• Leadership and people management skills
• Project management skills
• Professional certification in Networks, Microsoft, UNIX, and Linux preferred.
• Sound knowledge of ICT systems in electoral processes required.

Voter Education Coordinator

Duties

• Develop products and services and the conduct of activities and campaigns intended to increase voter awareness of the election process and encourage voter participation
• Assist with the coordination of Elections Division Annual Work plan and Annual Report, and work with staff throughout the division, agency, and stakeholders to ensure accurate communication of specific topics for publication
• Organize translations, arrange print requisitions, package artwork for the printer, and work with the printer throughout the publication process
• Oversee quality control for the Voters’ Pamphlets and other Voter Education and Outreach publications including editing and gather statements for publication
• Be actively involved in all other aspects of the Voters’ Pamphlet process including press checks, composition and translation coordination, and various other tasks and duties in support of the Commission’s publications of the state and local Voters’ Pamphlets
• Support the Voter Education and Outreach team with forming partnerships with diverse communities, business organizations and other interested parties in an effort to create a statewide voter outreach network
• Assist the Voter Education and Outreach program with other projects as needed and act as back up to the other initiatives within the Voter Education and Outreach program

Job Description

• Degree in social sciences or related discipline
• Post graduate diploma In education from a recognized institution
• Six (6) years Experience in a teaching /training environment

Analyst, Internal Systems

Duties

• Design new ICT solutions to improve business efficiency and productivity.
• Identify, analyze and recommend alternative information and communication technology solutions to address business requirements.
• Develop and ensure implementation of procedures for data conversion and migration.
• Provide technical expertise in the creation of system designs and functional specifications for all new development projects.
• Develop technical documentation for new and existing applications.
• Develop documentation for custom configuration of applications and operating procedures in liaison with application developers or 3rd party application development consultants.
• Coordinate application development for multiple projects within assigned area of responsibility.
• Draw up a testing plan for new or modified systems to ensure user acceptance.
• Investigate and resolve application functionality related issues and provide first level support and troubleshooting of business systems.
• Provide training to users of new or modified systems
• Assist network administrators with application installation and testing.

Job Description

• Degree in Computer Science, Information Technology or equivalent.
• Six or more years’ experience in ICT, four years in a leadership role.
• A demonstrated track record in the delivery of ICT projects and services.
• A good understanding of the electoral process is essential.
• Project management skills
• Data conversion and migration techniques
• Leadership and people management skills

Administration Co-ordinator

Duties

• Assist to develop policies, procedures, plans, budgets and strategies to ensure provision of effective and efficient administrative services and systems
• Coordinate the effective management of equipment and facilities including repair and maintenance of buildings and other installations
• Ensure the implementation of the Commission’s facilities management policies
• Develop accountability measures, monitor the performance indicators within the department and ensure periodic reports
• Ensure the establishment of effective office management services including hospitality, protocol, janitorial services, courier, switchboard and supervision of outsourced service provider

Job Description

• Degree in land economics, public administration, business administration, public facilities management or related field
• A master’s degree or a post-graduate in resource planning is an added advantage
• Minimum of 6 years experience in a busy organization
• Demonstrated track record in the successful implementation of administration strategies processes and systems

Senior Human Resources Officer Payroll

Duties

• Process and update the Commission payroll on daily basis.
• Ensure all payroll statutory returns e.g. NSSF, NHIF, PAYE, and Pension among others are processed and submitted to the relevant authorities within the stipulated statutory time
• Ensure timely filling of all Commission PAYE returns to KRA
• Process of P9s for all employees
• Update the payroll system in liaison with the ICT department

Job Description

• A bachelor’s degree in Social Sciences from a recognized university/institution; and a higher National Diploma in human resources management from a recognized institution is an added advantage.
• Practical experience of working with computerized payroll systems
• Should be a registered member of a relevant professional body
• Six (6) years of relevant working experience in a busy organization

Database Administrator

Duties

• Responsible for the performance, integrity and security of the Commission’s databases;
• Create, install, test and maintain all databases;
• Develop and maintain database documentation and standards;
• Establish and maintain sound backup and recovery policies and procedures;
• Create and maintain users and roles, assign privileges.
• Ensures that storage, archiving, backup and recovery procedures function correctly.
• Perform database tuning and performance monitoring.
• Plan for growth and changes (capacity planning).
• Responsible for patch management and version control
• Perform general technical trouble shooting and give technical support to development teams.

Job Description

• Degree in Computer Science or equivalent.
• Minimum of five (5) years relevant experience in a demanding environment
• Good knowledge of database security management.
• Solid knowledge of both database and system performance tuning.
• Ability to handle multiple projects and deadlines.
• Good understanding of at least one of Linux, UNIX, Windows operating systems.
• Full DBA certification required: Oracle DBA, MCDBA, or equivalent.

Human Resource Officer (Ethics)

Duties

• Incorporate Commissions values into a code of conduct, and ensuring the code conforms with the Public Officers Act provisions
• Responsible for training programs to familiarize employees with the Commissions ethical values of the Commission
• Ensures the correct filling of staff wealth declaration forms and analyzes and keeps a database on the same
• Develop and maintain a system for the reporting of integrity breaches among Commission staff
• Make periodic reports to management on the state of corporate ethical affairs.
• Carry out periodic training on integrity requirements

Job Description

• Degree in social science or related field
• Higher national Diploma in human resources management
• Minimum of three (3) years’ experience in human resources
• Must be computer literate

Communication Officer (Electronic)

Duties

• Assist in the planning and implementation of the Commission’s multimedia applications
• Operate video and photo (stills) cameras and audio recorders
• Edit, archive and retrieve multimedia resources
• Avail multi-media resources to users such as media and webmaster
• Maintain and upgrade multi-media equipment and software

Job Description

• A Bachelors’ degree in Journalism, Communications, Public Relations, Social Sciences or the equivalent from a recognized university
• A post-graduate qualification in Public Relations, Multimedia Design or Journalism is an added advantage
• Adequate knowledge of Kenya’s media scene
• A minimum of 3 years’ experience in media production
• Excellent creative skills

Communication Officer (Print)

Duties

• Assist in the planning and implementation of the Commission’s media and publications policy
• Assist in organizing press conferences, media coverage and attending to media enquiries
• Draft speeches, news releases and any other presentations
• Assist in the planning and implementation of the Commission’s Information, Education and Communication (IEC) and related publicity activities
• Design and edit publications

Job Description

• A Bachelors’ degree in Journalism, Communications, Public Relations, Social Sciences or the equivalent from a recognized university
• A post-graduate qualification in Public Relations, Communication or Journalism in media is an added advantage
• Adequate knowledge of Kenya’s media
• A minimum of 3 years experience in corporate communications
• Excellent script and speech writing skills
• IT savvy especially on design and graphics applications

Procurement Officer

Duties

• Processing of Orders;
• Coordination of inspection, verification and receiving of goods and services;
• Coordination of payments for goods and services;
• Assist in the preparation of procurement plans;
• Assist the regions in all procurement matters;
• Secretary to the Commission’s Procurement Committees.

Job Description

• Must have a minimum of Bachelor degree in Commerce , Economics, Business Administration from a recognized university;
• Must possess a postgraduate diploma in Procurement/Supply Chain Management from a recognized institution of higher learning or a professional body;
• Must be a member of a professional procurement body;
• Must have 5 years of working experience in procurement;
• Must have good interpersonal and communication skills, team player, good management and leadership skills;
• Must be computer literate and possess good analytical skills;
• Must be conversant with the provisions of the Public Procurement & Disposal Act and Regulations;
• Must be a person of unquestioned integrity.

Accountant

4 Posts

Duties

• Ensure financial records are maintained in compliance with accepted policies and procedures
• Resolve accounting discrepancies and irregularities
• Develop and maintain financial databases
• Preparation of expenditure and Authority to Incur Expenditure (AIE) funding returns on quarterly basis
• Ensure accurate and appropriate recording and analysis of revenues and expenses
• Prepare bank and ledger reconciliations.

Job Description

• Have a minimum undergraduate degree in Commerce (Finance, Accounting), Mathematics, Statistics, Business Administration, Economics, etc from a reputable university;
• Professional qualifications, CPA(K), ACCA, or equivalent professional qualifications;
• Membership to professional body added advantage;
• At least 3 years relevant working experience;
• Proficiency in the use of office MS office applications, ERP knowledge an added advantage;
• Knowledge of government Financial Regulations and Procedures an added advantage;
• Must have good interpersonal and communication skills, team player with strong leadership and management skills.

Planning, Monitoring and Evaluation Officer

Duties

• Develop and manage systems for the monitoring and evaluation of all project components
• Participate in the design of assessment protocols, questionnaires, and other Monitoring and Evaluation tools
• In collaboration with the Director and technical staff, update and use the Monitoring & Evaluation Framework (MEF) to assess project performance and make performance based decisions
• On a quarterly basis, review the compiled data against the quality assurance criteria
• Lead finalization of the project monitoring plan, and systems for monitoring and evaluating project activities and outcomes

Job Description

• Degree in Economics, Statistics, Research or other relevant field
• Post graduate Diploma/Degree in a relevant field will be an added advantage
• Three years of professional experience in monitoring & evaluation, data analysis and management, report writing, research.
• Must be conversant with Excel, word and other IT software

Political Parties Liaison Officers

2 Posts

Duties

• Prepare meeting schedules for liaison committees
• Verify political parties’ liaison representations
• Coordinate engagements with political parties such as meeting venues and parties’ representation
• Receive and verifying list of parties representation
• Work with constituency coordinators on Constituency Liaison Committees
• Maintain a register of registered political parties lists of liaison members

Job Description

• Have law degree or its equivalent from a recognized university
• Have diploma in law from Kenya School of law
• Be admitted as advocate of a High court
• Demonstrate outstanding professional competence, ability and integrity in work performance and results
• Have report writing skills

Regional ICT Officer

17 Posts

Duties

• To provide first line support on all general and Commission-specific software and hardware issues in the regions.
• To communicate information on hardware and software issues to corporate ICT Services
• Solve regional ICT issues including remote access, emails and telephone.
• To assist in the selection and disposal of redundant ICT Equipment.
• To dismantle, move and reassemble ICT equipment as needed and transport ICT equipment to other sites as required.
• Provide onsite technical support with hardware and software issues where needed, including travelling to other commission sites in their region of responsibility.
• Provide ICT point of contact to all users and third parties for all regional ICT matters, and escalate to ICT at the Headquarters issues that cannot be resolved locally.
• To ensure the maintenance of a healthy, safe and secure working environment through ensuring compliance with health and safety requirements in relation to ICT.
• Implement information security at the regional level as directed by the ICT directorate.

Job Description

• Degree in Computer Science or equivalent
• Full certification in Networks (e.g. CCNA, CCNP) or Microsoft Certification (e.g. Microsoft Certified Professional) required.
• Basic hardware troubleshooting and maintenance strongly preferred.
• Three (3) years of relevant industry experience in a busy organization.
• Must be passionate about ICT.
• Must be a team player, service oriented, eager to learn and pro-active, willing to develop initiatives and stress resistant.

Voter Registration Officer

2 Posts

Duties

• Develop a plan to register potential Voters and supervise implementation of the plan.
• Coordinate with Regional Election Coordinators and Constituency Election Coordinators to effectively carry out a registration program.
• Prepare a budget whenever the registration exercise is to take place
• Plan and ensure continuous registration of new voters
• Develop accountability measures, monitor the performance indicators at the constituency levels and ensure the timely preparation of periodic reports.
• Ensure the voters’ register is cleaned periodically

Job Description

• A degree in Economics, or Economics and mathematics or Economics and Statistics from a recognized university/Institution
• Post graduate qualifications in ICT, survey Techniques will be an added advantage
• Three years of relevant experience in a busy organization

Document Management Officer

Duties

• Document and catalogue of all legal documents
• Run the Legal Registry and process all records by creating paper and electronic folders, filing and retrieving information in accordance with departmental records management procedures so that staff can find the information they need quickly and easily.
• Manage the location and storage of Policy and Planning records, including: conducting an annual records audit on all litigation files;
• Organize the disposal of finalized suits and petitions; ensuring that access to Legal records is controlled at all times in accordance with departmental policy and procedure

Job Description

• Degree in Information Management Systems related field
• Certification on record keeping or related field will be an added advantage
• Three (3) years experience from a reputable and busy Law firm or corporate organization with a strong emphasis on Record Keeping.

Legal Officer

Duties

• Conducting Legal research and offer legal opinions
• Preparing and presenting position papers on a wide variety of legal issues including Dispute Resolution Mechanisms.
• Monitoring and coordinating training in Dispute Resolution Mechanisms under the supervision of the Manager.
• Undertaking and overseeing a wide range of litigation practice including, but not restricted to, Civil Litigation, Election Petitions, Civic Inquiries and Arbitrations in all Courts and Tribunals in Kenya, both subordinate and superior

Job Description

• A Law Degree (LLB) from a recognized University.
• Diploma in Law from the Kenya School of Law.
• Admitted as an Advocate of the High Court of Kenya.
• Three (3) years’ experience from a reputable and busy Law firm or corporate organization with a strong emphasis on litigation.

Developer Internal Systems

Duties

• Provide technical expertise and recommendations in assessing new IT software projects and initiatives to support and enhance our existing Microsoft based systems.
• Modify existing or create new application programs to address business requirements
• Develop and maintain custom applications which include a number of in-house systems.
• Identify opportunities that can improve efficiency of business processes.
• Investigate and resolve application functionality related issues and provide support and troubleshooting of business systems in area of assigned responsibility.
• Troubleshoot technical issues in software applications and identify modifications needed in existing applications to meet changing user requirements.
• Provides assistance and advice to business users in the effective use of applications and information technology.
• Prepare and test sample datasets to ensure that output from new or modified systems work as intended.
• Conduct user acceptance testing to ensure the program can be used easily and functions as intended
• Write detailed documentation for the operation of the program by users and computer operators.

Job Description

• Degree in Computer Science or related field
• Minimum of four (4) years hands-on experience in systems development.
• Must have a working knowledge of relational databases, web and client-server concepts.
• Fluent in at least two programming languages / tools.
• A demonstrated track record in the delivery of large, integrated ICT projects required.
• Good background in relational databases and modern programming languages.
• Data conversion and migration techniques
• Leadership and people management skills
• Project management skills
• A good understanding of the electoral process is desired.

Procurement Assistant

Duties

• Issuing and receiving of goods in stores;
• Assisting in stock taking, reconciliation, preparation and maintenance of records.
• Assisting in procurement, preparation of procurement plans;
• Disposal of stores and equipment in accordance to the laid down regulations and procedures;

Job Description

• A Diploma (CIPS) in Supplies Management or its equivalent qualification from a recognized Institution.
• A degree in a relevant field will be an added advantage;
• A minimum of 3 years experience
• Be computer literate
• Integrity and commitment to produce results

Court Clerk

Duties

• Prepares and processes necessary materials, documents and files for court
• Provides information regarding court procedures and cause listings.
• Responds to inquiries in person and by telephone
• Provides information utilizing judgment, knowledge, and interpretation; refers those making inquiries to appropriate source(s) as necessary.
• Receives, compiles, and organizes information for the preparation of court documents, court records and court files, while maintaining confidentiality of information.
• Prepares, certifies, serves, and processes judgments, orders, findings and recommendations, decrees, and warrants;
• Process, prepare, and physically file or e-files required documents and reports.;

Job Description

• Diploma in Law or any other relevant qualification
• Three (3) years experience from a reputable and busy Law firm or legal department of a corporate organization.
• Extensive actual Court Registry experience will be an added advantage

Accounts Assistant

2 Posts

Duties

• Voucher preparation and examination;
• Data capture in the accounting system;
• Imprest register posting, data capture and surrender vouchers;
• Processing regional returns and regional support;
• Records management;
• Cashiering services.

Job Description

• Have a professional qualifications, CPA 11 or equivalent professional qualification;
• At least 3 years working experience in a similar position;
• Proficiency in the use of office MS office applications, ERP knowledge an added advantage;
• Must have good interpersonal and communication skills and be team player.

Librarian

Duties

• Keeping up to date with newly-released publications in order to select library resources;
• Maintaining stocks, including the weeding out of old resources
• Anticipating the Commissions needs and trends to ensure library services are optimally used
• Developing the use of ICT to improve service delivery
• Classification of documents and books for the Commission library
• Liaising with the HR department in making available materials essential for trainings

Job Description

• Diploma in library /information science or a post graduate diploma in the relevant field from a recognized institution.
• Three (3) years of working experience in a busy organization

Support Administrator

Duties

• Provide first-level technical support to end users.
• Take ownership of user problems and be proactive in resolving issues
• Detect and maintain detailed records of all software or network problems
• Manage user account requests
• Identify and resolve IT issues and escalate those that require further attention
• Receive and log user requests using the helpdesk application
• Ensures that received user requests are accurately completed with the date and time of submission.
• Provide users with the current status of work or service requests consistent with the established timelines associated with priority systems.
• Ensure that support personnel close out their work orders properly
• Performs other duties and assignments as required

Job Description

• Degree in IT or any other related discipline
• Technical courses that lead to a MCSE or MCSD are an added advantage.
• A minimum of four (4) years of experience within a help desk/customer support position. Experience with systems/network administration and/or hardware and software applications necessary for basic computer operations and network applications.
• Experience with Microsoft Applications
• Certification as a Microsoft Certified Professional (MCP) and Network +, within the last 2-3 years is highly desirable.
• Excellent interpersonal skills with a strong customer focus

Administrative Assistant

Duties

• Recording dictation and transcribing in typewritten form
• Managing the office and department’s appointments
• Preparing drafts, manuscripts and recording from dictation machines
• Processing data and operating office machines
• Managing front desk operations
• Ensuring security of office records, equipment and documents, including classified materials; and preparing responses to basic routine correspondence

Job Description

• Diploma/Higher Diploma in Secretarial Studies from the Kenya National Examination Council or equivalent qualifications from a recognized institution
• Certificate in Computer Applications (Windows, Ms-Word, Ms-Excel, Ms-Access and Internet) from a recognized institution
• Must be of high integrity
• Identify and resolve IT issues and escalate those that require further attention
• Receive and log user requests using the helpdesk application
• Ensures that received user requests are accurately completed with the date and time of submission.
• Provide users with the current status of work or service requests consistent with the established timelines associated with priority systems.
• Ensure that support personnel close out their work orders properly
• Performs other duties and assignments as required

The Job Application Process

Applicants should fill the online form provided on the Commission website www.iebc.or.ke/careers.

A printed copy of the form and copies of certificates can be dropped or posted to the

Chief Executive Officer/ Commission Secretary
at the Independent Electoral and Boundaries Commission, Anniversary Towers,
6th Floor Reception, University Way,
P. O. Box 45371 - 00100 Nairobi, Kenya.

Forms are also available at the Commission Headquarters and Regional Offices.

Applications must be received on or before 30st March 2012.

The Commission is a equal opportunity employer.

Canvassing will lead to disqualification.

Only shortlisted candidates will be contacted.

Shortlisted candidates will be vetted as per Chapter Six of the Constitution.

OJ.H. Oswaco
Chief Executive Officer / Commission Secretary