Job title: Administration Assistant
Supervisor/Manager title: Administration Officer
Department: Finance and Support Services
Location: Nairobi
Background Information
Supervisor/Manager title: Administration Officer
Department: Finance and Support Services
Location: Nairobi
Background Information
delivery, Uraia Trust seeks to recruit a highly motivated, courteous and competent Kenyan national for the position administration Assistant-Front office operations.
The jobholder is responsible for ensuring efficient and effective administration support and front office management functions of trust. In addition, the administration assistant will manage in and outgoing correspondences and assist the administration and programme support team by ensuring a conducive work environment.
Key responsibilities
Provide office support and reception duties in order to ensure efficiency and effectiveness as follows:
Receive , direct and relay telephone messages and fax to users
Receive and direct guests and the general public to the appropriate offices and departments on need basis
Receive and distribute incoming mails/ correspondence to relevant officers
Make outgoing calls and dispatch of official correspondences.
Assist in planning and preparation of meeting, conferences and conference telephone calls
Respond appropriately to callers and public inquiries
Assist in hosting and provision of hospitality to official guests on need basis
Perform secretarial and clerical duties in support of Uraia Trust as follows.
Develop and maintain a current and accurate filing system for general administration support
Provide communication and secretarial support.
Maintain adequate inventory of office supplies and monitor use of supplies
Assist in coordination of repairs and maintenance of office equipment
Perform any other duty as may be assigned to you by your supervisor or head of department.
Qualifications and competencies:
A diploma holder in administration or business management studies from reputable college
Training in secretarial and front office management will be desirable
Good understanding in the use of Ms Office Suite
Demonstrate work experience and competence in the use of Kenyan Sign language
Working experience in non profit sector or project management environment will be an added advantage.
Focus areas of responsibility - % of time spent
Administrative Support duties - 80%
Events coordination - 20%
Applications from qualified candidates can be sent by email to the attention of:
Administration Officer, Uraia Trust, P.O Box 28151-00100, Nairobi, Kenya. Email Address:
info@uraia.or.ke
Application Deadline:
Applications should be received by close of business on Monday 27th February 2012. However, due the expected large number of applicants, only short listed candidates will be contacted for an interview.
NB: Uraia Trust is an equal opportunity employer. Women candidates who meet the minimum qualifications for this position are encouraged to apply.
