Our client in Kenya is a manufacture of beauty and hair
products. Location: Nairobi Kenya
Main Responsibility
* Provide personal administrative support to the MD.
* Duties include general clerical, receptionist and project based work.
* Project a professional company image through in-person and phone interaction
Preferred Qualifications
* Should have a Diploma/bachelors degree preferably business
orientedMain Responsibility
* Provide personal administrative support to the MD.
* Duties include general clerical, receptionist and project based work.
* Project a professional company image through in-person and phone interaction
Preferred Qualifications
* Must have good report writing skills
* Must be absolutely polished in presentation and must be keen in
* Should be extremely eloquent and my.
* Knowledge of Microsoft Office and telephone protocol.
* Must be very confidential in how they handle documents and information.
* Minimum of 5 years working experience in a similar position
* Marketing qualifications will be an added advantage
Other Responsibility
* Prepare correspondence, reports, and materials for publications and presentations.
* Setup CEO’s travel and accommodation arrangements.
* Maintain CEO/ Director’s calendar.
* Prepare and maintain CEO/ Director’s expense report.
* Setup and coordinate meetings and conferences.
* Create, transcribe, and distribute meeting agendas and minutes.
* Answer telephones and handle in appropriate manner.
* Meet and greet clients and visitors.
* Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
* Maintain hard copy and electronic filing system.
* Research, price, and purchase office furniture and supplies.
* Coordinate project-based work.
* Supervise support staff.
* Devising and maintaining office systems
* Arranging meetings, taking minutes and keeping notes
* Invoicing and looking after budgets
* Liaising with members of staff in other departments or external contacts
* Ordering and maintaining stationery and equipment supplies
* Organising and storing paperwork, documents and computer-based information.
KPI’S
* Increase efficiency within the office and administrative processes.
* Develop and implement office and administrative policies and procedures.
* Creating and implementing filing systems for company records and reports.
* Proactively supporting the management team.
* Effectively managing internal company logistics
Key Competence
* Reading, writing, and arithmetic skills required.
* Computer literate with the ability to learn new software applications.
* Duties require professional verbal and written communication skills and the ability to type 60 wpm.
* Must be perfect in report writing
* Must be ready to work long and odd hours.
* Visibility of work requires attention to detail, excellent organizational skills, time management skills and discretion with confidential information.
* Ability to work with variety of demands and to priorities tasks requested from a range of different managers.
* MUST have good Customer And Public Relations skills
* Possess excellent interpersonal and communication skills.
* Ability to multitask and follow instructions
To apply for this position send your CV to mycv@myjobseye.comquoting the position in the subject line and preferred location.
Kindly also mention your current/ last salary and benefits.
Only shortlisted candidates will be contacted
