Zinduka Afrika an NGO is looking for an Administrative
Assistant.
Reporting to: Administration and Human Resource Manager
Key Duties and Responsibilities
* Welcome/Receive visitors relating to work, receive and file incoming letters, and receiving telephone calls and transferring them to the appropriate staff.
* Supply and manage office equipments, machines or properties to office and kitchen utilities.
* Schedule meetings/calendar events and remind the relevant persons on the
meetings and specifically organize and maintain diary for the director and
making appointments.Reporting to: Administration and Human Resource Manager
Key Duties and Responsibilities
* Welcome/Receive visitors relating to work, receive and file incoming letters, and receiving telephone calls and transferring them to the appropriate staff.
* Supply and manage office equipments, machines or properties to office and kitchen utilities.
* Support administrative department, maintain a safe and secure work environment, and maintain good working relationships with all relevant partners and departments.
* File and retrieve organizational documents, records and reports. Perform general clerical duties to include, but not limited to, copying, faxing, mailing and filing.
* Set up and coordinate meetings and conferences and take notes or dictation at Meetings or to provide general assistance during presentations.
* Support in travel arrangements for staff, board and volunteers
Qualifications
* Diploma in Administration and Human Resource.
* Certificate in front desk management.
* Three years experience working with an NGO.
Key skills
* Communication skills
* Customer care and public relations
* Office management skills
* Computer skills
* Interpersonal skills.
Applications with detailed Cover letter and CV giving three referees should be sent to the
Administration and Human Resource Manager,
Zinduka Afrika
or sent to info@zinduka-afrika.org or zinduka.afrika@gmail.com.
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