We
are seeking to recruit a well organized, eloquent, and switched on Junior Admin
Assistant for our organization.
Reporting to: Administration Manager
Age:
below 30yrs
Gender: Female
Gender: Female
Job Scope:
Responsible for the front-office and carrying
out administrative duties to ensure a smooth and synchronized flow of
documentation, customer service and other activities of the Agency
Key Responsibilities
*
Handling Reception desk: Incoming & Out-going calls and directing them;
Incoming visitors and directing them; Cleanliness & Organization of entire
reception area.
* Customer service (our customers include Clients, Candidates, Suppliers and others)
* Handling the Candidate Registration process, their paperwork and verification of their documentation
* Managing, maintaining, and updating the Client and Candidate databanks
* Updating and maintaining various registers – phone, photocopier, etc
* Maintaining the candidate filing system
* Managing Office Cleanliness & hygiene
* In-charge of office purchases – stationery and sundries
* Customer service (our customers include Clients, Candidates, Suppliers and others)
* Handling the Candidate Registration process, their paperwork and verification of their documentation
* Managing, maintaining, and updating the Client and Candidate databanks
* Updating and maintaining various registers – phone, photocopier, etc
* Maintaining the candidate filing system
* Managing Office Cleanliness & hygiene
* In-charge of office purchases – stationery and sundries
Qualification:
*
Minimum a Diploma in Customer Service, Administration or any relevant field
* Minimum 1 year previous experience in a similar role is desirable
* Must be computer literate – MS Office, Internet, Email
* Must have used basic office equipment
* Minimum 1 year previous experience in a similar role is desirable
* Must be computer literate – MS Office, Internet, Email
* Must have used basic office equipment
Personal Specifications
*
Attention to detail/ Super efficient/ Able to work under pressure
* Excellent people and communication skills.
* Tactful, diplomatic, discreet and patient.
* Very Presentable and well groomed.
* Excellent people and communication skills.
* Tactful, diplomatic, discreet and patient.
* Very Presentable and well groomed.
Terms of Employment:
*
A permanent job with 3 months probationary period
* Starting salary 15k Gross.
Email applications to recruit@topnotchexecutives.com, quoting the position you are applying for in the Subject Line. Do not attach certificates
Deadline for applications is August 26, 2011* Starting salary 15k Gross.
Email applications to recruit@topnotchexecutives.com, quoting the position you are applying for in the Subject Line. Do not attach certificates
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